08-12-2008 Regular School Board Meeting
Agenda Item #11

Purchasing Bids, RFPs, RFQs, Sales and Services Agreements


At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.


Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs and Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.



Re-Award the Purchasing Bids listed below:
a) #08-007/BM - Outdoor Aluminum Seating Contractor - Maintenance
b) #08-009/BM - Plumbing Contractors - Maintenance
c) #08-010/BM - Fire Extinguisher Sales, Inspection, Services and Recharging - Environmental Health & Safety

Award the Purchasing Bids listed below:
d) #08-041/BM - Lawn Care Equipment Maintenance and Service - Maintenance
e) #08-047/BP - OEM II Auto & Truck Parts & Accessories - Transportation Services
f) #09-003/BM - General Contractor Services - Maintenance
g) #09-004/BP - Lawn Maintenance and Landscaping - Astronaunt High School and Madison Middle School
h) #09-006/BP - OEM II - GM Parts & Accessories - Transportation Services
 i) #09-007/BP - Cafeteria Small Wares - Food & Nutrition Services

Award the Sales and Service Agreements listed below:
j) SSA #0901/CH - Discovery Education - Educational Technology


Meeting Date(s)
Consent w/o Information - 8/12/2008

Authority for Action
Board Policy #6320 Florida Statue #287.057

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Operating - Categorical
Capital Projects
Special Revenue - Food Services

Cost Center
08/09a) IndeterminYES37495623157127400681000
08/09b) IndeterminYES10095620029318100354/511000
08/09c) IndeterminYES10095600029728100354000
08/09d) IndeterminYES10095620029498100511/354000
08/09e) IndeterminYES10093400010028100550000
08/09f) IndeterminYES10095620029248100354000
08/09g) 40,200.00YES10001610018357900312000
08/09g) 8,400.00YES10000520018357900312000
08/09h) 50,000.00YES10093400010028110550000

Lynda Jones    ext. 645
Judy Preston    ext. 600

Attachment:  08-007BM Outdoor Aluminum Seating Contractor - Option Year 1.pdf
Attachment:  08-009BM Plumbing Contractors - Option Year 1.pdf
Attachment:  08-010BM Fire Extinguisher Sales, Inspection, Services and Recharging - Option Year 1.pdf
Attachment:  08-041BM Lawn Care Equipment Maintenance and Service.pdf
Attachment:  Award Summary 08-047BP OEM II.pdf
Attachment:  09-003BM General Contractor Services.pdf
Attachment:  Award Sum 09-004BP Lawn Maintenance for Astronaut & Madison.pdf
Attachment:  Award Sum006BP OEM GM Parts.pdf
Attachment:  09-007BP - Cafeteria Small Wares.pdf
Attachment:  SSA 0901CH - Discovery Education.pdf
Attachment:  Source of Funding.pdf