08-12-2014 Regular School Board Meeting
Agenda Item #14


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

Award the Invitations to Bid (ITB) listed below:

a - ITB #14-B-072-DR - Purchase of Bus Driver Uniforms - Transportation Services

Approve the Sales and Services Agreements (SSAs) and Amendments listed below:

b - SSA #13-235-CO-A1 - Scholastic Book Fairs - Curriculum & Instruction

c - SSA #13-506-KR-A3 - Teaching Strategies, LLC - Curriculum & Instruction

d - SSA #14-048-WH-A2 - iAssessment, LLC, dba Truenorthlogic  - Human Resources

e - SSA #14-601-KR - Mid Coast Officials Association, Inc. - Student Services

f - SSA #14-649-DK - Rolling Readers Spacecoast, Inc. - Curriculum & Instruction

g - SSA #15-004-KC - Sherrie Fries - Student Services

h - SSA #15-013-KC - Children's Home Society of Florida - Student Services

i - SSA #15-020-KC - ECCI, LLC dba East Coast Contract Industries - Student Services

- SSA #15-032-CJ - Funtastic Kids, LLC - Curriculum & Instruction

k - SSA #15-067-KC- Ron Walker - Port Malabor Elementary - South Area

l - SSA #15-078-KC - State of Florida, Agency for Health Care Administration - Student Services

- SSA #15-092-WH - NCS Pearson - Mims Elementary - North Area

n - CASPER Grant - Curriculum & Instruction

o - Additional Accounting Strings



Meeting Date(s)
Consent w/o Information - 8/12/2014

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2015a) $25,000.00Yes10093400011237800594000
2015b) VariableVariableVariableVariableVariableVariableVariableVariable
2015c) $15,527.10Yes422/100VariableVariableVariable694000/111
2015d) $25,488.00Yes10094000010025100365102
2015e) VariableVariableVariableVariableVariableVariableVariableVariable
2015f) VariableVariableVariableVariableVariableVariableVariableVariable
2015g) $13,053.00Yes10098150005605400312450
2015g) $11,210.00Yes42292804150145200312113
2015h) $10,000.00Yes42292804150145200312113

Contact

Cheryl L. Olson - Director - Purchasing and Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  a - ITB 14-B-072-DR Bus Driver Uniforms.pdf
Attachment:  b - SSA 13-235-CO-A1.pdf
Attachment:  c - SSA 13-506-KR-A3.pdf
Attachment:  d - SSA 14-048-WH - iAssessment, LLC, dba Truenorthlogic.pdf
Attachment:  e - SSA 14-601-KR - Mid Coast Officials Association, Inc. - Multisport Officials.pdf
Attachment:  f - SSA 14-649-DK - Rolling Readers Spacecoast, Inc..pdf
Attachment:  g - SSA 15-004-KC - Sherrie Fries - LEAP.pdf
Attachment:  h - SSA 15-013-KC - Children's Home Society of Florida.pdf
Attachment:  i - SSA 15-020-KC - ECCI, LLC dba East Coast Contract Industries.pdf
Attachment:  j - SSA 15-032-CJ - Funtastic Kids LLC.pdf
Attachment:  k - SSA 15-067-KC - Ron Walker.pdf
Attachment:  l - SSA 15-078-KC - State of Florida, Agency for Health Care Administration.pdf
Attachment:  m - SSA 15-092-WH- NCS Pearson - Mims Elementary.pdf
Attachment:  n - SSA 14-231-DR-A1 - CASPER Grants.pdf
Attachment:  o - additional accounting strings.pdf