08-13-2013 Regular School Board Meeting
Agenda Item #16


Title
Job Description - Coordinator-Timekeeping/Payroll

Discussion
The Florida Auditor General has cited the District for its timekeeping processes and, as a result, recommended that the District improve and enhance time entry and leave approval records for all District personnel.  The District's Internal Auditors, McGladrey, have provided similar audit findings and recommendations for process improvements for timekeeping.  In order to address these audit issues and to support the improved process, Payroll Service is requesting approval to realign a current Payroll Specialist position to Timekeeping/Payroll Coordinator.  The realigned position will be dedicated to assist the Director of Accounting Services and Payroll Manager with a variety of functions including, but not limited to, the testing of data, training of employees/site timekeepers, and the roll out of a new automated timekeeping system that will address audit issues district-wide.  The total financial impact of the position realignment is approximately $8,500.

Recommendation
Recommend approval of the position realignment process to include the creation of the position of Timekeeping/Payroll Coordinator.

Meeting Date(s)
Information - 7/23/2013
Consent after Information8/13/2013

Authority for Action
F.S. 1001.42(5)(a)

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Agenda Item will not Require the Expenditure of Funds

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program

Contact

Rick Morton, Systems Analyst Jr. - Human Resources Services, ext 253.

Debra Pace, Assistant Superintendent - Human Resources Services, ext 200.




Attachment:  Coord-Payroll.pdf