08-14-18 Board Workshop (HCTF, Rule Dev.)

The School Board of Brevard County, Florida met in for a Board Workshop on Tuesday, August 14, 2018, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, July 26, 2018. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

Opening Exercises
1. Opening Exercises

Minutes: Chairman Craig called the meeting to order at: 2:02 p.m.

Roll Call
2. Roll Call

Minutes: Members Present:  Misty Belford, John Craig, Tina Descovich, Matt Susin and Andy Ziegler 

Pledge of Allegiance
3. Pledge of Allegiance

Minutes: Chairman Craig led the Pledge of Allegiance.

Order of Business
9. Health Care Trust Fund
Attachment: Proposed SIAC Charter & By-laws.pdf
Attachment: HIT - SIAC Presentation.pdf
Attachment: Current BPS SIAC Charter.pdf

Pennie Zuercher, Chief Financial Officer, reviewed the proposed changes to the Charter/By-Laws for the Superintendent's Insurance Advisory Committee (SIAC).  She also provided on overview of the Health Insurance Trust Fund and SIAC Committee Update.

Discussion topics included:

  • Health Insurance Trust Fund Financial Position
  • Ways to impact the trust fund financially
  • Short and long-term action items
  • Benefits advisory services
  • Superintendent's Insurance Advisory Committee (SIAC)

Ms. Zuercher asked for Board consensus on the following:

  • Move forward with adding a nurse practitioner and medical assistant at clinics
    • North and Central now
    • South when 85% capacity is achieved.
  • Pursue a piggy back agreement for benefit advisory services versus conducting an RFP
  • Board comments and input on action items

Andy Ziegler

  • He absolutely supports moving forward with ramping up staffing and expanding hours of the clinics.
  • Regarding non-emergency referrals
    • Can Cigna help employees make better decisions concerning cost and quality?
      • Per Ms. Zuercher, Cigna does provide information about surgical cost/outcomes of the centers available to employees.
  • Regarding benefit advisory services
    • Make sure they can provide up-to-date data analysis.
      • Ms. Zuercher said that is included in Option 2 of the contract. There was some discussion.
    • Mr. Ziegler doesn't have an objection to moving forward with a piggy back agreement.
  • Concerning the SIAC charter
    • A Board member as an ex-officio should be added
      • Ms. Zuercher said she will be happy to add that.  General Counsel Envall reported that was contained within policy 9140.

Tina Descovich

  • Concerning the nurse practitioner: She thinks that is great and will be a long-term benefit to employees.
  • Ms. Descovich's recommendation regarding a wellness manager is to go out to contract for wellness services rather than add another employee.
  • She had questions about the piggy back agreement.  How long?  She is leery of a three year contract. Would it be clear that the company would have our best
  • interests? Ms. Zuercher expressed that it has been made clear in the language that has been placed in the proposal.
    • Ms. Descovich said she has concerns about a piggy-back agreement rather than an RFP and could not provide feedback at that time.

Matt Susin

  • He has reservations about the term limits for SIAC committee members in the updated charter. He commented that the District will lose institutional knowledge.
  • He provided some suggestions of ways to save dollars.
    • He spoke to Russell Cheatham, assistant superintendent of Educational Technologies, who told him that he thought his department could do the benefits administration program in-house.
    • We need to do a better job of educating employees about available benefits and mentioned in particular the FSA which saves money on taxes.
      • Ms. Belford interjected a suggestion to record brief video segments explaining each benefit aspect.
    •  Mr. Susin suggested offering the benefits coordinators at schools a stipend to sit down and meet with employees individually (especially new employees).
      •  Mark Langdorf, director of Employee Benefits and Risk Management said that arrangements have been made with AFLAC to meet with employees, but it is voluntary.
    • Mr. Craig suggested having a professional go to each school and speak during the faculty meeting at the beginning of the school year on benefits aspects. 
    • Mr. Langdorf, said that there will be more focus on retirement benefits this year than ever before.
  • Mr. Susin is against NOT going out to an RFP for a benefit advisory service. He wants it to go through the SIAC before we do anything.

Misty Belford

  • She also has concerns about putting a term limit on SIAC members.
  • Ms. Belford would like to see more granularity in how we report benefits use and cost to employees. An example given was: Last year we spent two million extra dollars on x-rays than we had to spend had people chosen the lower cost options. 
    • Create a sense of organization-wide ownership as it does impact everyone.
  • She said to contract out for wellness services.
  • Ms. Belford said yes to the nurse practitioner and/or assistant.
  • She wanted to seek input from her SIAC member regarding a piggy-back vs. RFP for benefit advisor.
  • She would like to know how many people participate in programs such as the Lunch and Learns so that they can determine a return on investment. Ms. Zuercher interjected that many of the incentives paid out for those types of activities come from Cigna, not the Health Insurance Trust Fund.

 John Craig

  • He thanked Ms. Zuercher, Mr. Langdorf and the entire team for their efforts.
  • He commented that we need to figure out how to offer "boutique" type benefits for varying employee groups.  Included should be incentivizing people that have other options to make those choices.
  • Wellness is also for keeping people healthy. Reward people for making healthy choices.
  • Mr. Craig is in favor of opening up more opportunity for employees to utilize the clinics by adding nurse practitioners and/or assistants.
  • He doesn't have a problem with a piggy-back if it is the right thing to do; but wants an opinion from the SIAC first.
  • Regarding the charter, he wants it to be understood that it is the Superintendent's Insurance Advisory Committee and he is the one that needs to be happy with the advice he is receiving.
4. 5112 Entrance Requirements
Attachment: 5112 Entrance Requirements Executive Summary, Current, Neola, Redline and Clean.pdf

Dr. Beth Thedy, assistant superintendent of Student Services went over the revisions in policies 5112, 5200, 5320, 5350 and 9270 and was assisted by General Counsel Envall. 

Chairman Craig declared the public hearing open at 4:13 p.m. if anyone wished to make comments specific to the policy revisions.

Having no one present who wished to speak, Chairman Craig closed the public hearing at 4:13 p.m.

5. 5200 Attendance
Attachment: 5200 Attendance Executive Summary, Current, Neola, Redline and Clean.pdf
6. 5320 Immunizations
Attachment: 5320 Immunization Executive Summary, Current, Neola, Redline and Clean.pdf
7. 5350 Student Suicide
Attachment: 5350 Student Suicide Executive Summary, Current, Neola, Redline and Clean.pdf
8. 9270 Equivalent Education Outside the School (Home Education)
Attachment: 9270 Equivalent Education Outside the School (Home Education) Executive Summary, Current, Neola, Redline and Clean.pdf

Closing Remarks
10. Closing Remarks

Minutes: Chairman Craig thanked everyone for their efforts.

11. Adjournment

Minutes: Chairman Craig adjourned the workshop at 4:15 p.m.

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).