08-14-2012 Regular School Board Meeting
Agenda Item #13


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments.  Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

1.  award to the lowest, responsive and responsible bidder or bidders.                                     

2.  approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or                                    

3.  reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

a)  12-033-PB/CJ - Genuine Parts Company, dba NAPA - Transportation

b)  SSA # 1246/LL - Cayne Systems, LLC - Title 1

c)  ITB #13-B-002-DR - Snack Drinks (Smoothies) - Office of Food & Nutrition Services

d)  ITB 12-PB-035-CO - Edline Agreement

e) SSA 13-009-PH - Educational Data Resource Amendment

f)  ITB #13-B-001-CJ - Educational & Art Supply Discount Catalog Bid



Meeting Date(s)
Consent w/o Information - 8/14/2012

Authority for Action
Board Policy #6320, Florida Statute # 287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
Partial

Source of Funding
Operating - Categorical
Operating - Other
Special Revenue - Federal
Special Revenue - Food Services

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
12-13a) VariableYes10093400010027800550000
12-13b) $16,034Yes42292124120015900312000
12-13c) VariableYes41093600010027600571000
12-13d)$161,308.32Yes10097210010635100365101
12-13e)$360,000.00Yes10097210017366500364000
12-13f) VariableYesVariableVariableVariableVariableVariableVariable

Contact

Cheryl L. Olson - Director - Purchasing and Warehouse Services

Judy R. Preston - Associate Superintendent of Financial Services




Attachment:  Auto & Truck Parts Agenda Item.pdf
Attachment:  SSA 1246LL Cayen Systems Agenda Item.pdf
Attachment:  13-B-002-DR - Snack Drinks Agenda Item.pdf
Attachment:  12-PB-035-CO - Edline Website Design and Content Mgmt Agenda Item.pdf
Attachment:  SSA 13-009-PH Educational Data Resources Agenda Item.pdf
Attachment:  13-B-001-CJ Educational and Art Supply Discount Catalog.pdf