08-21-2018 Board Workshop (Budget)

The School Board of Brevard County, Florida met in special session on Tuesday, August 21, 2018, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, August 9, 2018. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

Opening Exercises
1. Opening Exercises


Chairman John Craig called the meeting to order at: 1:01 p.m.

Board members previewed an updated version of the electronic agenda system currently being utilized from 12:15-12:45 p.m.

Roll Call
2. Roll Call

Minutes: Members Present: Misty Belford, John Craig, Tina Descovich, Matt Susin and Andy Ziegler

Pledge of Allegiance
3. Pledge of Allegiance

Minutes: Chairman Craig led the Pledge of Allegiance.

Order of Business
4. Budget Update
Attachment: 8-21-18 Budget Update Presentation.pdf

Pennie Zuercher, Chief Financial Office, provided information to the Board. Chairman Craig asked Ms. Zuercher to provide an explanation of the proposed budget reductions by percentages.

Board discussion and questions ensued. Topics included the method the proposed budget reductions by percentages was obtained, classrooms still needing teachers, and lack of instructional coaches not being able to receive Best and Brightest bonuses thus creating a shortage of instructional coaches.

Ms. Belford asked if it is possible for a teacher to work half the day as a classroom teacher, then half the day as instructional coach and then be eligible to receive the Best and Brightest.  Dr. Tolx said they would have to look into statute to make that determination. Board members tossed around some ideas for saving money that could be used for raises. 

Lack of air conditioning at schools was also discussed as well as cost savings in bussing if a new school in Viera was constructed. 

A topic was brought up regarding the process by which a Board member could request the services of the external auditor (RSM McGladrey).  Members concluded that an individual Board member has every right to bring an item before RSM for investigation.  When sending an email to RSM outlining the need for auditing services, all Board members should be copied. It is the responsibility of the Board chair to oversee the cost incurrence.  Dr. Mullins will work with General Counsel to review polices and better define the role of the Audit Committee.  Ms. Zuercher reminded the Board that there is also an internal auditing component which may be able to assist in such matters.

Items for Action:

Mr. Susin will review page 11 of the budget book with Ms. Zuercher.

Ms. Belford asked for a review of pages 5, 6, and 7 and compare the staffing positions between 2014-15 to 2018-19.

Mr. Craig asked for a breakdown of position from 2017-18 that were eliminated by department.

On the proposed budget reductions by percentages, Mr. Craig asked to have the impact categories Critical (C), Minimal(M) and None (N) defined.

Ms. Descovich requested the current instructional vacancy status.

Mr. Craig asked for bargaining peer set definitions against other comparable districts so when  a peer set review is performed, we will know what we are comparing against.

Mr. Craig asked to address the process for moving ideas from Board/Cabinet forward at the next retreat.

Ms. Descovich asked for an evaluation of actual bussing  costs per area including regional bussing.


Closing Remarks
5. Closing Remarks

6. Adjournment

Minutes: Chairman Craig adjourned the meeting at: 2:53 p.m.

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).