08-23-2016 Special School Board Meeting


Educational Services Facility
The School Board of Brevard County, Florida met in special session on Tuesday, August 23, 2016, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, August 11, 2016. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

A. Call to Order

1. Call to Order

Minutes: Chairman Ziegler called the meeting to order at: 5:30 p.m.

A. Roll Call
2. Roll Call

Minutes: Members Present:  Misty Belford, John Craig, Amy Kneessy, Karen Henderson and Andy Ziegler

A. Invocation
A. Pledge of Allegiance
3. Pledge of Allegiance

Minutes: Michelle Irwin, assistant superintendent of Government and Community Relations, led the Pledge of Allegiance.
28. Pledge of Allegiance

A. Entertainment
A. Emergency Item
A. Adoption of Agenda
4. Adoption of Agenda
Attachment: 2016-0823Supplemental.pdf
Minutes: 

Dr. Blackburn read the items on the supplemental agenda into record.  These are items which were added or changed after the agenda was first published to the public on August 15, 2016.

Consent Revisions

  1. F-14. Instructional Staff Recommendations

Action Revisions

  1. G-22. Policy 6480-Expenditures
  2. G-24. Department/School Related Agreements


Motions:
Adopt the August 23, 2016 Special School Board Meeting agenda and its revisions.-
 
Vote Results
Motion: Misty Haggard-belford
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford-
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


A. Administrative Staff Recommendations
5. Administrative Staff Recommendations

Minutes: 

Dr. Blackburn welcomed and introduced newly appointed administrative staff:
Each was given time to address the audience and introduce family friends and colleagues who were in attendance.

  • Sandy Crews
  • Russell Cheatham


Motions:

Approve the applicable listed administrative staff recommendations:

Accept the retirement of Sandra A. Crews from the position of Director of Management Information Systems at Information Systems Services, effective September 15, 2016.

The reclassification of Russell E. Cheatham from the position of Area Supervisor of Applications to the position of Director of Management Information Systems, on annual contract, effective August 18, 2016. Annual salary based on grade 29 of the Nonbargaining Salary Administration Program.

- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


B. Recognition of Visitors/Guests/Staff
B. Human Resources

6. 2016 Principal Achievement Award for Outstanding Leadership and Outstanding Assistant Principal Achievement Award

Minutes: 

Dr. Blackburn introduced Dr. Carol Kindt, deputy superintendent and chief human resources officer, who facilitated the presentation.


Dr. Kindt asked Rachad Wilson, Principal of Endeavour Elementary School and Meara Trine, previous Assistant Principal at Jackson Middle School and newly appointed Principal at Tropical Elementary, along with Dr. Blackburn, Mr. Ziegler and Dr. Rich Dunkel, Principal of Fairglen Elementary School and President of the Brevard Association of School Administrators, Gary Shiffrin, Executive Director of the Brevard Association of School Administrators and our business partners from Community Credit Union, Deborah Blair, Meredith Gibson and David Brock,  to help recognize the administrators.

A presentation was made by Community Credit Union to the recipients of the awards.


C. Resolutions/Proclamations
C. High School Programs

7. Proclamation Declaring September, 2016, Proud To Be An American Month
Attachment: Proud to be an American Proclamation for September 2016.pdf
Minutes: Michelle Irwin read the proclamation.

Motions:
Adopt a resolution proclaiming the month of September as Proud To Be An American Month.- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: John Craig
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


D. Presentations
E. Public Comment
8. Public Comment

Minutes: 

Chairman Ziegler reminded the speakers that the maximum allotted time for each speaker is three minutes. Clarification of information presented and answers to questions specific to district business and educational matters will be posted on the School Board's website under the section called "4 The Record."

Speakers in order of appearance:

  1. Gina Eazor - Item F16 on 2016-2018 School Health Services Plan
  2. Anthony Colluci - Professional Development
  3. Dan Bennett - New Changes for New Year

F. Consent
F. Board Office/Superintendent

9. Approval of Minutes
Attachment: 2016-0809 Regular School Board Meeting.pdf
F. Accounting Services

10. Investment Performance Report for Quarter Ending June 30, 2016
Attachment: BREVARD 2Q16 COMPLETE - FINAL.pdf
F. School Food and Nutrition

11. 2016-17 Fresh Fruit and Vegetable Program Grant
Attachment: FFVP_-07282016125654.pdf
F. Purchasing & Warehouse

12. Property Disposal
Attachment: Board Report 08-23-16.pdf
F. Human Resources

13. Job Description - PNPP Candidate
Attachment: PNPP Candidate - Markup.pdf
Attachment: PNPP Candidate.pdf
14. Instructional Staff Recommendations
Attachment: Instructional Staff 08-23-16.pdf
Attachment: ESOL Out of Field Handout 8-23-16.pdf
15. Support Staff Recommendations
Attachment: Support Staff 08-23-16.pdf
F. Student Services

16. 2016-2018 School Health Services Plan
Attachment: 2016 - 2018 School Health Services Plan.pdf
F. Facilities Services

17. Waive Facility Use Agreement Fees for My Community Cares at Gardendale
Attachment: Gardendale Floor Plan.pdf
Attachment: Facility Use Agreement.pdf
18. Waive Facility Use Agreement Fees for the Brevard County Sheriff's Office at Gardendale
Attachment: Facility Use Agreement.pdf
Attachment: Gardendale Floor Plan - BCSO.pdf
F. Project Management

19. Ocean Breeze Elementary School - HVAC Replacement - Close-Out
Attachment: Ocean Breeze OEF 209.pdf
20. Reappoint School Board Representative to the Cocoa Beach Local Planning Agency
F. Approval of Consent

21. Approval of Consent


Motions:
Approve the Consent Agenda for the August 23, 2016 Special School Board Meeting with the exception of those items pulled for discussion.- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


Items Pulled for Discussion
G. Action
G. Financial Services

22. Revisions to Policy 6480 - Expenditures
Attachment: 6480 - Expenditures Current Policy.pdf
Attachment: NEOLA Policy 6480 Template.pdf
Attachment: 6480 - Expenditures Updated Policy Clean Copy 8-9-16 UPDATED 8-18-16.pdf
Attachment: 6480 - Expenditures Updated Policy Track Changes 8-9-16 UPDATED 8-18-16.pdf
Attachment: NEOLA Policy Change Sheet UPDATED 8-18-16.pdf

Motions:
Authorize the superintendent to advertise for a public hearing to approve the proposed revisions to  Policy 6480 - Expenditures.- PASS
 
Vote Results
Motion: Karen Henderson
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye

G. Purchasing & Warehouse

23. Purchasing Solicitations
Attachment: a - ITB 17-B-008-LU - Tree Trimming, Vegetation Removal & Stump Grinding.pdf

Motions:

Award the Invitation to Bid (ITB) below:

a - ITB #17-B-008-LU - Tree Trimming, Vegetation Removal & Stump Grinding - Operating - Other - $350,000.00

 

- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye

24. Department/School Initiated Agreements
Attachment: a - BW 17-048-DK - Wolters Kluwer.pdf
Attachment: b - SSA 17-008-DK - Rolling Readers.pdf
Attachment: c - SSA 17-022-DP - Kagan.pdf

Motions:

Approve the Bid Waived (BW) below:

a - BW #17-048-DK - Wolters Kluwer Health - Operating - Other - $30,680.00

Approve the Sales and Service Agreements (SSAs) below:

b - SSA #17-008-DK - Rolling Readers Space Coast - Special Revenue - Federal (Title I) - $55,000.00

c - SSA #17-022-DP - Kagan Professional Development - Special Revenue - Federal (Title I) - $10,230.00

- PASS
 
Vote Results
Motion: Amy Kneessy
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


H. Information
I. Staff Reports
J. Additional Public Presentations (If Required)
K. Board Member Reports/Discussion Points
25. Board Member Reports/Discussion Points

Minutes: 

Mr. Craig asked for Dr. Blackburn and cabinet members to make certain that every level knows what his or her duties are in the event of a pending hurricane or tropical storm.

Mrs. Belford asked for a workshop to discuss the ESSA. 

In regards to workshops, Mr. Ziegler asked if the Board was ok with moving expulsions to 11 a.m. and beginning workshops at 2 p.m. on Board meeting days.  All of the Board members were ok with this pending a query to principals asking if the 11 a.m. time would work for them and their schedules.

On the subject of expulsions, Mr. Ziegler wanted to make sure that families knew that requesting an expulsion hearing was an option.  He believed that not every family was aware they have an opportunity to appeal. 


L. Superintendent's Report
26. Superintendent's Report

Minutes: 

Dr. Blackburn echoed the Board's comments that it was a smooth school opening and gave kudos to everyone for his or her part.

He shared some highlights from various departments.

Operations

  • Reorganization project that involved the consolidation/closing of the North, Central and South area offices and the migration of staff and their belongings to Riverview, Palm Bay Magnet HS portables, ESF and many schools
  • Total number of people moved = 94
  • All offices were transitioned by July 1, and are fully up and running.
  • They held a reorganization appreciation luncheon on August 17.
  • Special recognition to Cynthia Rayen, project manager, who led all of the logistrics while fully meeting her other job responsibilities.

Leading and Learning

  • Where we are:
    • Leadership and learning are combined to share one message and provide support
    • There are 3 elementary directors, 3 secondary directors and 3 coordinators. The curricular/program duties are split among them.
    • 3 elementary directors, 3 secondary directors, 3 coordinators
    • Of the 56 elementary principals, there are 10 small groups of principals working together on a problem or practice.  Early Literacy will meet monthly.
    • The 27 secondary principals meet monthly to develop instructional leadership practices and to improve operational practices.
    • Elementary principals will come together as a whole group four times a year, giving division an opportunity to share information.
    • All principals come together four times a year.
  • Where we want to be:
    • A team that works with one vision and focus which is to provide high quality learning for every student, and a well-planned best practice of Early Literacy Instruction.
    • Instructional support provided to any and all schools to enhance the learning process. 
    • Close the achievement gap for all of our students.

Human Resources

  • Employee Benefits/Risk Managment
    • The Viera site clinic is on track to open in November 2016
    • Benefit Open Enrollment is scheduled for October 10-21, 2016
  • Position Control
    • Following the 6 day count, elementary schools are 756 students below projection; secondary schools are  132 students above projections; and special centers are 171 students below projections. Total district six day counts, including charter schools, Mckay Scholarships and home education students, are 1,122 students below projections.
    • Based on historical trends, the District has the potential to pick up 686 students by October counts. Financial Services, Human Resources and Operations are working to minimize the impact through the reallocation of available teaching units.
    • There has been a ecommendation to freeze job postings with the exception of Speech Pathologists and Psycholgists.

Dr. Blackburn made many school visits during school openings and he was very impressed with the programs at Meadowlane Intermediate and Central Middle schools that address social/emotional issues.

He also reported that he was the guest speaker at the Space Coast Gator Club.


M. Adjournment
27. Adjournment

Minutes: Chairman Ziegler adjourned the meeting at:6:19 p.m.

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).








Secretary

Chair