08-25-2015 Special School Board Meeting
Agenda Item #15


Title
Extend the Bluefin HR Software System through June 2016

Discussion

During the August 11, 2015 Board meeting, the department was directed to communicate with the District's current employee benefit management provider, Bluefin HR to inquire if they would extend their services through February 2016 and possibly through June 2016 as this system is set to terminate on September 1, 2015.  The Board indicated that the additional contract time would be used to meet the District's open enrollment process, achieve the ACA reporting requirements, and provide the department with sufficient time to perform a proper bid and select a new software provider for these services, along with the time necessary to implement the new system.  Bluefin HR has agreed to provide the Board with a 10-month contract through June 2016.  The cost proposed for this 10-month period is as following:  $25,000 per month from September through November 2015 for a total of $75,000, and $18,750 per month from December 2015 through June 2016 for a total of $131,250.  The total cost for this period is $206,250.  This amount does not include any system modifications that may be necessary for the implementation of any new software system selected by the Board for these services.  Any additional modifications will cost $175.00 per hour should system modifications arise. 

An RFP will be executed for an employee benefit management provider in September 2015. The RFP will specify a required implementation date of July 1, 2016, with a minimum period of six months for system preparation, staff training, and user acceptance training prior to implementation.



Recommendation

Approve a 10-month Contract with Bluefin HR to provide integrated employee benefit management support.



Meeting Date(s)
Consent w/o Information - 8/25/2015

Authority for Action
Board Policy 6320, Florida Administrative Code 6A-1.012(11)(12)(15)

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Other

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2016206,205.00YES73198500010027500779000

Contact
Mark Langdorf, Director, Office of Employee Benefits and Risk Management, ext. 620/216
Dr. Debra Pace, Associate Superintendent, Office of Human Resources Services, ext. 200



Attachment:  Renewal of Current Services from BlueFinHR to BPS 8_18_15.pdf