08-25-2015 Special School Board Meeting
Agenda Item #12

Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements


The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.


Approve the Bids Waived (BW) purchase listed below:

a - BW #16-BW-013-DK - Pearson Investigation Material - Curriculum & Instruction

Award the Invitations to Bid (ITBs) listed below:

b - ITB #14-B-056-DW - Painting Contractor Services - Facilities Services

c - ITB #15-B-076-LU - Boiler, Heater Maintenance & Repairs - Facilities Services

d - ITB #15-B-096-LU - Electric Motor & Pump Rebuilder Service - Facilities Services

Approve the Invitation to Bid (ITB) vendor name change listed below:

e - ITB #13-B-001-CJ - Vendor Name Change to Ward's Science - Purchasing & Warehouse Services

Approve the State Contracts (SCs) purchases listed below:

f - SC #16-SC-014-OC - Paper: Office, Virgin, and Recycled Content - Purchasing & Warehouse Services

g - SC #16-SC-015-LU - Floor Maintenance Machines Commercial - Southern Janitor Supply - Facilities Services

Approve the Sole Source (SS) purchase listed below:

h - SS #16-SS-012-LU - AccuAir - Bard HVAC Equipment - Facilities Services

Approve the Sales and Services Agreements (SSAs) listed below:

i - SSA #16-084-AL - Marzano Research - North Area

j - SSA #16-152-WH - Blackboard - Educational Technology

- SSA #16-153-WH - Discovery Education - Educational Technology

-  additional accounting strings

Meeting Date(s)
Consent w/o Information - 8/25/2015

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Other Sources

Cost Center
2015a) $53,616.65Yes42292124150826400511000
2015b) n/an/an/a9562n/an/an/an/a
2015c) VariableVariableVariable9562VariableVariableVariableVariable
2015d) VariableVariableVariable9562VariableVariableVariableVariable
2015e) n/an/an/an/an/an/an/an/a
2015f) VariableVariableVariableVariableVariableVariableVariableVariable
2015g) VariableVariableVariable9562VariableVariableVariableVariable
2015h) VariableVariableVariable9562VariableVariableVariableVariable
2015i) $6,000.00Yes42221614150016400312000


Ed Parker - Director of Purchasing & Warehouse Services, ext. 645

Judy R. Preston - Associate Superintendent of Financial Services, ext. 600

Attachment:  a - BW 16-013-DK - Pearson Investigation Material.pdf
Attachment:  b - ITB 14-B-056-DW - Paintsmart Termination.pdf
Attachment:  c - ITB 15-B-076-LU - Boiler, Heater Maintenance & Repairs.pdf
Attachment:  d - ITB 15-B-096-LU - Electric Motor & Pump Rebuilder.pdf
Attachment:  e - ITB 13-B-001-CJ - vendor name change - Wards Science.pdf
Attachment:  f - SC 16-SC-014-OC - Paper - Office, Virgin and Recycled Content.pdf
Attachment:  g - SC 16-SC-015-LU - Floor Maintenance Machines Southern Janitor.pdf
Attachment:  h - SS 16-SS-012-LU - AccUair - Bard HVAC Equipment.pdf
Attachment:  i - SSA 16-084-AL - Marzano Research.pdf
Attachment:  j - SSA 16-152-WH - Blackboard.pdf
Attachment:  k - SSA 16-153-WH - Discovery Education.pdf
Attachment:  l - additional accounting strings.pdf