08-31-2017 Board Workshop (Retreat)

The School Board of Brevard County, Florida met for a Board Retreat on Thursday, August 31, 2017 at Brevard Zoo located at 8225 N. Wickham Rd., Melbourne, FL in the Nyami, Nyami Lodge. Notice of the meeting was advertised in the Eagle newspaper on Thursday, August 24, 2017. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

Opening Exercises
1. Opening Exercises

Minutes: Chairperson Belford began the meeting at 9:11 a.m.  She turned it over to Vice-Chairman Craig who introduced Keith Winsten, Executive Director of Brevard Zoo.  Mr. Craig thanked Mr. Winsten for allowing the Board to use the zoo for a meeting location for the retreat.  Mr. Winsten gave some remarks.

Roll Call
2. Roll Call


Members Present:  Misty Belford, John Craig, Tina Descovich, Matt Susin and Andy Ziegler


Pledge of Allegiance
Order of Business
3. Order of Business
Attachment: 2017-0831 Retreat Agenda.pdf

Operating Protocol and Communications Framework:  Mrs. Belford went over the Operating Protocol and Mr. Craig went over the Communication Framework.  Both of these documents outline expectations of the Board, superintendent and staff.  Minor modifications were made to both documents and  will be placed on the website under links.

Anonymity Requests: After some discussion, there was consensus that anonymity could not be guaranteed when making complaints against employees.

Traveling Board Meetings: Mr. Ziegler said that it conceptually was a good idea, however he wanted to know what we would gain and what is the goal.  He further commented that it would cost additional dollars to pursue with any degree of quality. Mr. Craig commented that Monroe County does it.  Dr. Blackburn would have Matt Reed, assistant superintendent of Government and Community Relations, inquire how Monroe accomplishes having meetings at other locations.

Requests for General Counsel:  There was discussion surrounding the process the Board should utilize in regards to reaching out to the general counsel. Tammy Aguirre, administrative assistant to the superintendent will place a page on the Board Hub for "General Counsel Workflow." 

Trip Reports:  When Board members attend conferences and/or trainings for which the district will be charged, members should fill out a form that outlines the significance of the trip to the district. Mr. Craig has a form and will bring it to the Board to determine what modifications need to be made to have it be pertinent to the Board.

Board Budget on Website: Following the Final Public Budget Hearing, Mrs. Belford will reach out to Pennie Zuercher, chief financial officer, to determine what modifications should be made to the Board budget at which time, it will be placed on the District website.

Chairperson Belford recessed the meeting at 12: 40 p.m. for members to purchase lunch.
She reconvened the meeting at 12:50 p.m.

General Counsel Amy Envall joined the Board to provide guidance for board meeting agenda items, board agenda prep procedures and policy review. Discussion and questions ensued. She also touched upon the use of social media and provided some recommended guidelines as well as some information on retention periods for information posted and received via social media.



Closing Remarks
4. Closing Remarks


Time constraints did not allow the Board to discuss everything originally planned; therefore a request was made to schedule another retreat opportunity in the near future.

5. Adjournment

Minutes: Chairperson Belford adjourned the meeting at 2:25 p.m.