09-08-2009 Regular School Board Meeting
Agenda Item #41


Title
2009/10 - 2013/14 Facilities Work Program

Discussion

The 2009/10 - 2013/14 District Facilities Work Program, often referred to as the "5-Year Plan", provides the Legislature with detailed data regarding the School District's projected sources of capital funds and proposed uses of capital funds for the next five years.  It also provides projected Capital Outlay Full Time Equivalents (COFTE) , student capacity and capital funding requirements for a Ten-Year Long Range Plan and a Twenty-Year Long Range Plan.  The following documents are attached for review:
     Work Program
     Program Guide 
     Projected Capital Revenue - Sources and Uses

Notes:

1)  By statute, the Work Program must be updated and submitted to the Florida Department of Education by October 1 of each year for approval. 

2)  Per our Interlocal Agreement for Public School Facility Planning and School Concurrency, a draft of the Work Program must be submitted to the Capital Outlay Committee (COC) for review.  The COC members will receive a draft of the Work Program no later than 9/1/09, concurrent with receipt by the Board.  All comments received from the COC will be forwarded to the Board.   

3)  The Work Program is adopted by reference into the annual update of the Capital Improvements Element of the Comprehensive Plan by all non-exempt local governments, as required by the statutes related to School Concurrency.  

4)  A project may be included in the Work Program without being included in the currently approved Educational Plant Survey if local funds (Sales Tax, Impact Fees, donations, etc.) are used to finance the project. 

5)  Per our Interlocal Agreement for Educational Facilities Impact Fees, a project must be included in the Work Program to qualify for the use of Educational Facilities Impact Fees.  Note that this year's Work Program includes 10-classroom additions at Suntree ES and Williams ES in 2011/12 to make this option available.

6)  The first year of the Work Program is based on the School District's budget for FY2009/10, approved on 9/3/09.  The second through fifth years are based on the "Projected Capital Revenue - Sources and Uses" document dated 8/19/09, provided by the Office of Financial Services. 

7)  The Work Program has been reviewed and approved by the District's Assistant Superintendent for Facilities Services and Associate Superintendent for Financial Services (Chief Financial Officer).



Recommendation

Authorize the Superintendent to approve and submit the Brevard County School District's Facilities Work Program for 2009/10 - 2013/14 to the Florida Department of Education as required by 1013.35 F.S.



Meeting Date(s)
Information - 9/8/2009
Consent after Information9/22/2009

Authority for Action
1001.42 F.S., 1013.35 F.S.

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Agenda Item will not Require the Expenditure of Funds

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program

Contact
Dane Theodore, Director, Planning & Project Management  633-1000 x657


Attachment:  090827 Work Program.pdf
Attachment:  090827 Program Guide.pdf
Attachment:  Soources and Uses - Revised 08-19-09.pdf