09-09-2014 Regular School Board Meeting
Agenda Item #11


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

Approve the Invitation to Bid (ITB) Assignment listed below:

a - ITB #13-B-035-LL - Fencing Contractor Services - Facilities Services

Award the Invitation to Bid (ITB) listed below:

b - ITB #14-B-051-DW - HVAC Air Filters - Facilities Services

Approve the Invitation to Bid (ITB) Reject all Bids listed below:

c - ITB #15-B-001-DW - Fairglen Elementary School Lift Station Repair - Facilities Services

Approve the Piggyback (PB) listed below:

d - PB #15-PB-013-CJ - Physical Education Equipment & Supplies, Catalog Discount Bid - District-Wide

Approve the Sales and Services Agreements (SSAs) and Amendment listed below:

e - SSA #15-112-CJ - Jostens, Inc. - Edgewood Jr/Sr High School - North Area

f - SSA #15-113-CJ - Walsworth Publishing Company, Inc. - Palm Bay High School - South Area

g - SSA #15-123-CJ - Jostens, Inc. - Merritt Island High School - North Area

h - SSA #15-150-WH - Cengage Learning, Inc. - Curriculum & Instruction

i - Adventure Seekers Central Grant - SACC - Curriculum & Instruction

j - Adventure Seekers North Grant - SACC - Curriculum & Instruction

k - Additional Accounting Strings



Meeting Date(s)
Consent w/o Information - 9/9/2014

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Capital Projects
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2015a) VariableVariableVariable9562VariableVariableVariableVariable
2015b)$101,224.16VariableVariable9562VariableVariableVariableVariable
2015c) N/AN/AN/A1091N/AN/AN/AN/A
2015d) VariableVariableVariableVariableVariableVariableVariableVariable
2015e) $37,250.00Yes80040216250109800310000
2015f) $43,500.00Yes80020216250109800500000
2015g) $65,880.00Yes80040116250109800310000
2015h) $51,000.00Yes10098110010635100365103
2015i)$152,396.23Yes4229240Variable6300312000

Contact

Kristine Rumping - Manager of Purchasing Services X 645

Mark Langdorf - Director of Risk Management X 620

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  a - ITB 13-B-035-LL - Fencing Contractor Services.pdf
Attachment:  b - ITB 14-B-051-DW - HVAC Air Filters.pdf
Attachment:  c - ITB 15-B-001-DW - Fairglen Elementary School Lift Station Repair - Reject All Bids.pdf
Attachment:  d - PB 15-PB-013-CJ - Physical Education Equipment & Supplies, Catalog Discount Bid.pdf
Attachment:  e - SSA 15-112-CJ - Jostens Inc. - Edgewood Jr Sr High School.pdf
Attachment:  f - SSA 15-113-CJ - Walsworth Publishing Company, Inc. - Palm Bay High School.pdf
Attachment:  g - SSA 15-123-CJ - Jostens Inc. - Merritt Island High School.pdf
Attachment:  h - SSA 15-150-WH - Cengage Learning Inc..pdf
Attachment:  i - Adventure Seekers Central Grants.pdf
Attachment:  j - Adventure Seekers North Grants.pdf
Attachment:  k - additional accounting strings.pdf