09-10-19 School Board Meeting and Final Budget Hearing


The School Board of Brevard County, Florida met for its regular meeting and final budget hearing on Tuesday, November 10, 2019, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, August 8, 2019. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

A. Call to Order
1. Call to Order

Minutes: Chairman Tina Descovich called the meeting to order at: 5:32 p.m.

A. Roll Call
2. Roll Call

Minutes: Members Present:  Misty Belford, Cheryl McDougall, Tina Descovich, Matt Susin and Katye Campbell

A. Moment of Silence
3. Moment of Silence

Minutes: 

Chairman Descovich asked for a moment of silent reflection.


A. Invocation
A. Pledge of Allegiance
4. Pledge of Allegiance

Minutes: Matt Reed, Assistant Superintendent of Government and Community Relations, led the Pledge of Allegiance.

A. Entertainment
A. Board Member/Superintendent Recognitions
5. Board Member/Superintendent Recognitions

Minutes: 

Board members and Dr. Mullins recognized and congratulated various students, staff, community members and programs and acknowledged the impact each had on Brevard Public Schools.


A. Emergency Item
A. Adoption of Agenda
6. Adoption of Agenda

Minutes: 

Dr. Mullins read into record the changes on the Supplemental Agenda which are changes made to the agenda since it was first released to the public on Monday, September 2, 2019. 

Revisions
A-7. Administrative Staff Recommendations

Attachments Added

  • G-27.  Forward Budget Documentation
  • G-35. 3122. Equal Employment Opportunity
  • G-36. 5112. Entrance Requirements
  • G-37. 5330. Use of Medication
  • G-38. 5540. The School and Community Agencies
  • G-39. 8405. School Safety
  • G-40. 8407. Safe-School Officers
  • H-41. 6510. Payroll Authorization
  • H-42. 3120. Employment of Staff
  • H-45. 5310. Health Services

Moved from Information to Consent

  • F-15. Uniform Statewide Assessment Calendar

**Schools and District offices were closed Tuesday, September 3, Wednesday, September 4 and Thursday, September 5, 2019 due to the uncertainty of Hurricane Dorian which prohibited changes prior to being published.**



Motions:
Adopt the September 10, 2019 School Board meeting agenda and its revisions.- PASS
 
Vote Results
Motion: Misty Belford
Second: Matthew Susin
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye


A. Administrative Staff Recommendations
7. Administrative Staff Recommendations


Motions:

Approve the applicable listed administrative staff recommendations:

The reclassification/transfer of Jason L. Sherburne from the position of Assistant Principal (10 month) at Lockmar Elementary School to the position of Principal at Longleaf Elementary School, on annual contract, effective September 11, 2019. Annual salary based on grade 26 of the Nonbargaining Salary Administration Program.

- PASS
 
Vote Results
Motion: Matthew Susin
Second: Katye Campbell
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye


B. Recognition of Visitors/Guests/Staff
B. Student Support Services

8. Recognition of Suicide Prevention Certified Schools

Minutes: Dr. Mullins introduced Christine Moore, Assistant Superintendent of Student Services, to facilitate the recognition.  Holland Elementary became the 12th school in Brevard County to become a Suicide Prevention Certified School.

C. Resolutions/Proclamations
D. Presentations
E. Public Comment
9. Public Comment

Minutes: 

Chairman Descovich reminded speakers of the three minute time limit and of the decorum expected while making comments.

Speakers in order of appearance:

  1. Kristin Spratt - ECGs
  2. Patti Dunn - Rockledge School Colors
  3. Anthony Colucci - Teacher Shortage
  4. Daphene Adamson -James - Rockledge School Colors
  5. Jennifer Oliu - Rockledge School Colors
  6. Letriona Bartell - ECGs
  7. Elizabeth Cofer - ECGs
  8. Vanessa Skipper - Teacher Vacancies
  9. Ron Bradley - Budget Questions

F. Consent
F. Board Office

10. Meeting Minutes
Attachment: 2019-0801 Off-Site Board Work Session.pdf
F. Financial Services

11. Property Disposal
Attachment: Board Report - 09-10-2019.pdf
Attachment: Board List Letters 09-10-2019.pdf
12. Annual Financial Reports for Fiscal Year 2018-19
Attachment: Annual Financial Report for the year ending 6-30-19.pdf
13. Operating, Debt Service, Captial Projects, Special Revenue - Food Service, Special Revenue - Other, Internal Service Casualty, Internal Service Medical, and Enterprise Funds Budget Amendments for June 30, 2019
Attachment: Operating Fund Budget Amendment #10 - June 30, 2019.pdf
Attachment: FY19 Debt Service Fund Budget Amendment #1.pdf
Attachment: FY19 Capital Projects Funds Budget Amendment #1.pdf
Attachment: FY19 Special Revenue - Food Service Fund Budget Amendment #2.pdf
Attachment: FY19 Special Revenue - Other Budget Amendment #1.pdf
Attachment: 2018-19 Internal Service Casualty Fund Budget Amendment #1.pdf
Attachment: 2018-19 Internal Service Medical Fund Budget Amendment #1.pdf
Attachment: 2018-19 Enterprise Fund Budget Amendment #1.pdf
F. School Food and Nutrition

14. 2019-20 Fresh Fruit and Vegetable Program Grant
Attachment: 2019-20 FFVP Selection.pdf
Attachment: PROGRAM ADDENDUM AGREEMENT FFVP.pdf
F. Accountability Testing & Evaluation

15. Uniform Statewide Assessment Calendar
Attachment: 19-20_K12UniformAssessmentCalendar_FIN_NF.pdf
F. Student Services

16. Board Policy 5517.01 Bullying and Harassment
Attachment: 5517.01 Exec. Summary, Current, Neola, Model Policy, Redline, Clean (8-29-19).pdf
F. Environmental, Health & Safety

17. 2018-19 Comprehensive Fire Safety, Casualty Safety and Sanitation Inspection
Attachment: BPS Schools.Comp Safety Insp Report.2019.pdf
Attachment: Charter Schools Only.Comp Safety Insp Rpts. 2019.pdf
F. Approval of Consent

18. Approval of Consent


Motions:
Approve the September 10, 2019 School Board meeting Consent Agenda with the exception of those items pulled for discussion.- PASS
 
Vote Results
Motion: Misty Belford
Second: Matthew Susin
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye


Items Pulled for Discussion
G. Action
G. Final Budget Hearing-Superintendent's Presentation/Public Hearing/Recommendations

19. Superintendent's Presentation
Attachment: Final Public Hearing 9-10-2019.pdf
Attachment: Ten Year Capital Outlay 2019-2029.pdf
Minutes: 

-----------------------------------------------
Chairman Descovich recessed the regular meeting and convened the final budget hearing at: 6:45 p.m.
-----------------------------------------------

Pennie Zuercher, Chief Financial Officer, provided a presentation to the Board and viewing audience on the Proposed Tentative Budget for Fiscal Year 2019-2020.

The presentation outline included:

  • Enrollment Projections
  • Taxable Property Values
  • Proposed Millage
  • Proposed Budget
  • Next Steps

Ms. Descovich noted that the 10 year capital outlay totals differed from the presentation copy the Board received and the presentation given by Ms. Zuercher at the podium.  Ms. Zuercher explained that an adjustment was made to the PowerPoint and the copy was not updated.  She said that she will get the corrected version to Ms. Escobar for upload onto the agenda.

Mr. Susin asked about page 54 of the Budget book regarding the medical trust fund and had two clarifying questions.  He continued that if you looked at the previous budgets on pages 52 and 53, there is a difference column but stops when it gets to the medical and wanted to know if there was a reason. Ms. Zuercher explained that it was an oversight and there was no difference.  

Mr. Susin continued that they budgeted at 76  million dollars last year budgeted last year in medical and actually came back at 70 million dollars.  Ms. Zuercher said that the dollars went into the restricted fund balance.  She further commented that is the goal to further reduce those expenditures so the trust fund can be left in good health.

Moving on to page 58, Mr. Susin commented that there was an anomaly he saw in debt services regarding a transfer out of 90 million dollars.  Ms. Zuercher explained that was the year the District did its refinancing.  She let the Board know that the district saved 10 million dollars in interest by doing the re-financing.

Mr. Susin had questions about page 114.  He asked how the District comes up with what future revenue streams figure.  Ms. Zuercher said that it depends on the source and use historical experiences.

Ms. Zuercher provided clarification of carry forwards.

Mr. Susin asked about the scale for refinancing.  Ms. Zuercher said they are one of the best in the nation for credit rating and we will not have our next refinancing until 2023. 

Ms. Belford had questions about contracted services.  Ms. Zuercher said they have reserved those from the budgeted monies and it is now a line item.

Mr. Susin asked  what controls can be put in place to reduce travel. Ms. Zuercher provided some clarification.

Mr. Susin asked about finding each department within the budget. Ms. Zuercher said that each department/school has a cost center associated with it.

20. Public Hearing on the 2019-2020 Proposed Millage Levy

Minutes: 

Chairman Descovich declared the public hearing for comments open at: 7:33 p.m.  She said that the Board would accept the speakers in the following order:  2019-2020 Proposed Millage Levy followed by the 2019-2020 Tentative Budget.

2019-2020 Proposed Millage Levy
There were so speakers to address the proposed millage levy.

21. Public Hearing on the 2019-2020 Tentative Budget

Minutes: 

Chairman Descovich asked if there was any individual who wished to address the Board on the 2019-2020 Tentative Budget.

Persons who came forward were:

  • Anthony Colucci
  • Kyle Savage

Each questioned some of the information they had been provided.  Board members asked for clarification which was provided by Ms. Zuercher.

--------------------------------------------
Hearing no further speakers, Chairman Descovich closed the public comment portion of the hearing at 7:58 p.m.
--------------------------------------------

22. Publicly State the Name of the Taxing Authority and Millage Rates

Minutes: 

Superintendent Mullins stated the following in accordance with Florida Statute 200.065:

2019-20 Rolled-back Rates
Required Local Effort 3.8452
Local Discretionary 0.7100
Capital Outlay 1.4238
Total Rolled-back Rate 5.9790
Millage rate to be levied exceeds the Rolled-back Rate by: 1.79%
Proposed 2019-20 Millage Rates
Required Local Effort 3.838
Local Discretionary 0.748
Capital Outlay 1.500
Total Rolled-back Rate 6.086

23. Adopt the Resolution setting the Required Local Effort, Local Discretionary, and Capital Outlay millage rates for 2019-20
Attachment: ESE524.pdf

Motions:

Adopt the attached Resolution setting the Required Local Effort, Local Discretionary, and Capital Outlay millage rate of 6.086 mills for 2019-20. The written resolution is incorporated into this motion by reference.

- PASS
 
Vote Results
Motion: Matthew Susin
Second: Misty Belford
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

24. Adjust the Adopted Millage Levy


Motions:

Authorize the Superintendent to adjust the adopted millage levy and budget due to changes in the certified tax roll.

- PASS
 
Vote Results
Motion: Matthew Susin
Second: Katye Campbell
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

25. Forward the Adopted Millage Levy Resolution


Motions:

Authorize the Superintendent to forward the adopted millage levy resolution to the Brevard County Property Appraiser and Tax Collector no later than thirty (30) days following the adjournment of the Value Adjustment Board.

- PASS
 
Vote Results
Motion: Matthew Susin
Second: Misty Belford
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

26. Adopt the 2019-20 Budget

Minutes: 

Dr. Mullins read the following into record:

Adopt the 2019-20 Budget in the following amounts:

Operating $635,117,180
Special Revenue 108,338,690
Debt Service 41,400,271
Capital Outlay 272,288,551
Enterprise 5,523,722
Subtotal $1,062,668,414
Less Transfers 56,712,284
Total $1,005,956,130
Internal Service $90,946,735



Motions:

Adopt the 2019-20 Budget in the following amounts:

Operating $635,117,180
Special Revenue 108,338,690
Debt Service 41,400,271
Capital Outlay 272,288,551
Enterprise 5,523,722
Subtotal $1,062,668,414
Less Transfers 56,712,284
Total $1,005,956,130
Internal Service $90,946,735
- PASS
 
Vote Results
Motion: Katye Campbell
Second: Misty Belford
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

27. Forward Budget Documentation
Attachment: 2019-20 Budget Document-08.30.2019.pdf

Motions:

Authorize the Superintendent to forward the following to the designated State agencies:

    1. The adopted budget, millage levy resolution, certified tax roll, rolled-back rates, proposed millage, and certified copies of advertisements of the proposed budget and millage rate to the State Department of Education.
    2. The millage levy resolution, certified tax roll, rolled-back rates, proposed millage, and certified copies of the advertisements for the proposed budget and millage rate to the Department of Revenue.
- PASS
 
Vote Results
Motion: Cheryl Mcdougall
Second: Misty Belford
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

28. Release Committed Fund Balance of $241,084 to be used for Centralized Internal Accounts in Fiscal Year 2019-20

Minutes: 

Mr. Susin asked Ms. Zuercher if the courier service for deposits was included in the dollar amount.  Ms. Zuercher confirmed that yes it is a part.

Mr. Susin asked what portion of the $241,084 was for the courier service. Ms. Zuercher replied that it was $70,000.  Mr. Susin asked her for a copy of the total spent last year to include the portions spent by Food Services and After Care.

 



Motions:

Approve releasing $241,084 in committed fund balance to pay the cost of centralized internal accounts for fiscal year 2019-20.

- PASS
 
Vote Results
Motion: Matthew Susin
Second: Misty Belford
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

29. Release Committed Fund Balance of $200,000 to be used for School Athletic Assistance in Fiscal Year 2019-20


Motions:

Approve releasing $200,000 in committed fund balance to pay the cost of school athletic assistance for fiscal year 2019-20.

- PASS
 
Vote Results
Motion: Matthew Susin
Second: Katye Campbell
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

30. Release Committed Fund Balance of $250,000 to be used for School Security Resource Officers in Fiscal Year 2019-20


Motions:

Approve releasing $250,000 in committed fund balance to pay the cost of school security resource officers for fiscal year 2019-20.

- PASS
 
Vote Results
Motion: Cheryl Mcdougall
Second: Katye Campbell
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

31. Release Committed Fund Balance of $437,760 to be used for Social Workers in Fiscal Year 2019-20


Motions:

Approve releasing $437,760 in committed fund balance to pay the cost of social workers for fiscal year 2019-20.

- PASS
 
Vote Results
Motion: Matthew Susin
Second: Cheryl Mcdougall
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

32. Release Committed Fund Balance of $824,108 to be used for Instructional Coaches in Fiscal Year 2019-20


Motions:

Approve releasing $824,108 in committed fund balance to pay the cost of instructional coaches for fiscal year 2019-20.

- PASS
 
Vote Results
Motion: Matthew Susin
Second: Katye Campbell
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

33. Commit Fund Balance of $1,461,868 to be used for Instructional Coaches, Social Workers and Athletic Assistance in Fiscal Year 2020-21

Minutes: Chairman Descovich adjourned the final budget hearing and reconvened the regular meeting at: 8:08 p.m.

Motions:

Approve committing $1,461,868 of non-recurring fund balance to pay the cost of instructional coaches, social workers and athletic assistance for fiscal year 2020-21.

- PASS
 
Vote Results
Motion: Matthew Susin
Second: Katye Campbell
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

G. Purchasing & Warehouse

34. Purchasing Solicitations
Attachment: a - 19-668-B-HD - Diplomas and Diploma Covers.pdf

Motions:

Approve the Invitation To Bid (ITB) below:

a - ITB 19-668-B-HD - Diplomas & Diploma Covers - Secondary Leading & Learning - $78,300.00 - Operating Other 

- PASS
 
Vote Results
Motion: Matthew Susin
Second: Misty Belford
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

G. Human Resources

35. Board Policy 3122 Equal Employment Opportunity
Attachment: 3122 Exec. Summ., Current, Neola, Redline and Clean (8-29-19).pdf
Minutes: 

Chairman Descovich began the public comment portion of the meeting on policies 3122, 5122, 5330, 5540, 9405 and 8407 at 8:10 p.m.

There were no speakers to address Board Policy 3122 on Equal Employment Opportunity.



Motions:
Approve revisions to Board Policy 3122 Equal Employment Opportunity. - PASS
 
Vote Results
Motion: Misty Belford
Second: Matthew Susin
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

G. Student Services

36. Board Policy 5112 Entrance Requirements
Attachment: 5112 Exe. Summary, Current, Neola, Redline, Clean (8-29-19).pdf
Minutes: 

Chairman Descovich asked if there was anyone present who wished to address the revisions to Board Policy 5112, Entrance Requirements?

There were no speakers.



Motions:
Approve revisions to Board Policy 5112 Entrance Requirements.- PASS
 
Vote Results
Motion: Matthew Susin
Second: Cheryl Mcdougall
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

37. Board Policy 5330 Use of Medication
Attachment: 5330 Exec. Summary, Current, Neola, Redline, Clean, AP and Form (8-29-19).pdf
Minutes: There were no speakers regarding Board Policy 5330 Use of Medications.

Motions:
Approve revisions to Board Policy 5330 Use of Medication.- PASS
 
Vote Results
Motion: Matthew Susin
Second: Misty Belford
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

38. Board Policy 5540 The School and Community Agencies
Attachment: 5540 Exec. Summary, Current, Neola, Redline, Current (8-29-19).pdf
Minutes: There were no speakers regarding Board Policy 5540, The School and Community Agencies.

Motions:
Approve revisions to Board Policy 5540 The School and Community Agencies.- PASS
 
Vote Results
Motion: Misty Belford
Second: Cheryl Mcdougall
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

G. District Operations

39. Board Policy 8405 School Safety
Attachment: 8405 Exec. Summary, Current, Neola, Redline and Clean (8-29-19).pdf
Minutes: 

There were no speakers regarding Board Policy 8405 School Safety.



Motions:
Approve revisions to Board Policy 8405 School Safety.- PASS
 
Vote Results
Motion: Matthew Susin
Second: Misty Belford
Matthew Susin- Aye
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye

40. Board Policy 8407 Safe-School Officers
Attachment: 8407 Exec. Summary, Current, Neola, Redline and Clean (8-29-19).pdf
Minutes: There were no speakers regarding Board Policy 8407 Safe-School Officers.

Motions:
Approve revisions to Board Policy 8407 Safe-School Officers.- PASS
 
Vote Results
Motion: Matthew Susin
Second: Cheryl Mcdougall
Matthew Susin- Aye
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye


H. Information
H. Financial Services

41. Board Policy 6510 Payroll Authorization
Attachment: 6510 Exec. Summ., Current, NEOLA, Redline, Clean (8-29-19).pdf
H. Human Resources

42. Board Policy 3120 Employment of Staff
Attachment: 3120 Executive Summary, Current, NEOLA, Redline, Clean (9-6-19).pdf
H. Student Services

43. Board Policy 2260.01 Nondiscrimination Grievance Procedure
Attachment: 2260.01 Exec. Summary, Current, Neola, Redline, Clean (8-29-19).pdf
44. Board Policy 2431 Interscholastic Athletics
Attachment: 2431 Exec. Summary Current Neola Redline Clean Admin. Pro. and Form (9-6-19).pdf
45. Board Policy 5310 Health Services
Attachment: 5310 Exec. Summary, Current, Neola, Redline and Clean (8-29-19).pdf
46. Board Policy 5517 Harassment
Attachment: 5517 Exec. Summ., Current, NEOLA, Redline, Clean and Forms (8-29-19).pdf

I. Staff Reports
J. Additional Public Presentations (If Required)
K. Board Member Reports/Discussion Points
47. Board Member Reports/Discussion Points

L. Superintendent's Report
48. Superintendent's Report

M. Adjournment
49. Adjournment

Minutes: 

Chairman Descovich adjourned the meeting at: 8:17 p.m.


For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).








Secretary

Chair