09-10-2013 Regular School Board Meeting
Agenda Item #14


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

Award the Invitation to Bid (ITB) listed below:

a - ITB #13-B-020-CJ - Supplemental Disc Jockey (DJ) Services - District Wide

Approve the Piggyback (PB) listed below:

b - PB #14-PB-030-KC - Drug & Alcohol Testing

Approve the Request for Proposal (RFP) Amendment listed below:

c - RFP #13-P-077-CO - Pharmacy Benefits Management Services - Employee Benefits

Approve the Sales and Services Agreements (SSAs)  listed below:

d - SSA #14-001-CJ - Walsworth Publishing Company, Inc - Palm Bay High School

e - SSA #14-091-WH - Florida Virtual School - Blended Learning Community - Curriculum and Instruction

f - SSA #14-092-WH - Florida Virtual School - Virtual Learning Lab - Curriculum and Instruction

g - SSA #14-099-KC - Soliant Health - Student Services

h - SSA #14-104-WH - Digital Directions International - HELP Math - Student Services




Meeting Date(s)
Consent w/o Information - 9/10/2013

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2014a -VariableVariableVariableVariableVariableVariableVariableVariable
2014b -VariableYes10093400012097800314000
2014c -TBDYesTBDTBDTBDTBDTBDTBD
2014d -$43,500Yes80020216250109800500N/A
2014e -VariableYesTBDTBDTBDTBDTBDTBD
2014f -VariableYesTBDTBDTBDTBDTBDTBD
2014g -$85,427.20Yes10092800018355200312254
2014h -$38,000Yes42292954040975100692130

Contact

Cheryl L. Olson - Director - Purchasing and Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  a - ITB 14-B-019-CJ - Supplemental Disc Jockey (DJ) Services.pdf
Attachment:  b - PB 14-PB-030-KC - Drug and Alcohol Testing.pdf
Attachment:  d - SSA 14-001-CJ - Walsworth Publishing Company, Inc.pdf
Attachment:  e - SSA 14-091-WH - FLVS - BLC.pdf
Attachment:  f - SSA 14-092-WH - FLVS - VLL.pdf
Attachment:  g - SSA 14-099-KC - Soliant Health.pdf
Attachment:  h - SSA 14-104-WH - Digital Directions International.pdf
Attachment:  c - RFP 13-P-077-CO - Pharmacy Benefits Management Services.pdf