09-11-2012 Regular School Board Meeting
Agenda Item #15

Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements


The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments.  Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

1.  award to the lowest, responsive and responsible bidder or bidders.                                     

2.  approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or                                    

3.  reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.


a)  SSA # 13-068-WH - Cengage Education, SAM 2010 Assessment & Training Site License for Ten High Schools

b)  ITB 13-B-004-CJ - Dry Marker Boards for Warehouse Stock

Meeting Date(s)
Consent w/o Information - 9/11/2012

Authority for Action
Board Policy #6320, Florida Statute # 287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Special Revenue - Federal

Cost Center
12-13a) $41.162.50Yes10098100018685300693300
12-13b) VariableYes100VariableVariableVariableVariableVariable


Cheryl L. Olson - Director - Purchasing and Warehouse Services, ext. 645

Judy R. Preston - Associate Superintendent of Financial Services, ext. 600

Attachment:  SSA 13-068-WH Agenda Item.pdf
Attachment:  13-B-004-CJ Agenda Item & Tab.pdf