09-11-2018 School Board Meeting
Agenda Item #28


Title
Plant Operations and Maintenance - Construction Management Services - SALES SURTAX

Discussion

Environmental Health and Safety has identified that the portions of the paved areas at the Plant Operations and Maintenance Facility are safety hazards. The Sales Surtax Funded Detail Report for this facility includes $216,602 to address safety and code deficiency corrections. Plant Operations and Maintenance sales surtax facility renewal is planned in year 6 of the sales surtax program. The Independent Citizens Oversight Committee was advised in April 2018 of the need to move forward with the most critical aspects of the project.

The site was evaluated to prioritize based on safety. The most critical area (Area 1 near the fuel pumps) has severe deterioration (see attached photos) and is frequented by employees and visitors. Failing pavement in Area 5 (adjacent to Florida Avenue) will be removed and reused as stabilization elsewhere on site. Area 5 will be converted to green space. This is the scope for the current, phase 1 project.

Canaveral Construction Co., Inc. has submitted a Guaranteed Maximum Price proposal in an amount not to exceed $360,418 for the phase 1 project under their continuing contract for construction management services based on a design by MBV Engineering, Inc. under their continuing contract for civil engineering services. Administration, testing and permitting expenses are estimated at $10,000.

The project will be funded through available sales surtax ($216,602) with the balance funded through safety-to-life capital and capital budgeted for the Plant Operations and Maintenance facility.

Board approval is required for purchase orders over $50,000.



Recommendation

Approve the total project construction budget in the amount of $370,418 for the Plant Operations and Maintenance phase 1 paving project.

Approve the Guaranteed Maximum Price submitted by Canaveral Construction Co., Inc. in an amount not to exceed $360,418 under their continuing contract for construction management services for the Plant Operations and Maintenance phase 1 paving project.



Meeting Date(s)
Consent w/o Information - 9/11/2018

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects
Sales Surtax

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
18/19$216,602yes39895605101007400671000
18/19$70,000yes347/37495603156267400671000
18/19$73,816yes37595623357327400671000
18/19$10,000yes37595623357327400686000

Legal Counsel Review
No

Contact
Susan Hann, P.E., Director of Planning and Project Management 633 1000 ext. 446


Attachment:  Plant Operations and Maintenance Paving GMP Attachments.pdf
Attachment:  Plant Operations and Maintenance Cost Benefit Form.pdf