09-11-2018 School Board Meeting


The School Board of Brevard County, Florida met for its regular meeting on Tuesday, September 11, 2018, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, August 30, 2018. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

A. Call to Order
1. Call to Order

Minutes: Chairman Craig called the meeting to order at: 5:30 p.m.

A. Roll Call
2. Roll Call

Minutes: Members Present: Misty Belford, John Craig, Tina Descovich, Matt Susin and Andy Ziegler

A. Moment of Silence
3. Moment of Silence

Minutes: There was no one for whom to hold a moment of silence.

A. Invocation
A. Pledge of Allegiance
4. Pledge of Allegiance

Minutes: 

In honor of those who lost their lives as a result of the terrorist attacks against the United States on September 11, 2001 and as respect to the first responders who bravely supported rescue and recovery efforts as well as military men and women around the world that protect our freedom and our flag, the Army JROTC from Cocoa High joined the meeting to help recognize Patriot Day.  After the presentation of colors, Battalion Executive Officer Jacob Sickles led the Pledge of Allegiance.

Assisting were Sergeant First Class (Retired) Freddy Moreno, Seth Cauthan - Battalion Commander, Sarah Tew - Battalion Staff, Matthew Larracas - Company Commander and Mayly Navarijo - Company Commander.


A. Entertainment
A. Board Member/Superintendent Recognitions
5. Board Member/Superintendent Recognitions

Minutes: Board members and Dr. Mullins gave recognition to various schools, community organizations, students and staff.

A. Emergency Item
A. Adoption of Agenda
6. Adoption of Agenda
Attachment: 2018-0911 Supplemental.pdf
Minutes: 

Dr. Mullins read into record the changes on the Supplemental Agenda which are items that were changed since being first released to the public on September 4, 2018.

Revisions

  • A-7. Administrative Staff Recommendations
  • D-9.  Audit Update
  • F-22. Merritt Island High School - Sykes Creek Drainage Project Closeout
  • G-31. Legacy Charter School Agreement
  • G-32. Purchasing Solicitations
  • G-33. Department/School Initiated Agreements

Additions

  • F-15. Uniform Statewide Assessment Calendar

Deletion

  • Critical Teacher Shortage Subject Areas 2018-19


Motions:
Adopt the September 11, 2018 School Board Meeting agenda and its revisions.- PASS
 
Vote Results
Motion: Misty Belford
Second: Tina Descovich
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye


A. Administrative Staff Recommendations
7. Administrative Staff Recommendations

Minutes: Dr. Mullins congratulated the administrative staff member in attendance, Christine Moore.  She was offered time to make brief comments and introductions of staff and family members.

Motions:

Approve the applicable listed administrative staff recommendations:

The reclassification of Randy Wheeler from the position of Assistant Director of Transportation to the position of Acting Director of Transportation, on annual contract, effective September 12, 2018. Annual salary based on grade 27 of the Nonbargaining Salary Administration Program.

Accept the position change of Nicole N. Gaumond from the position of Interim Principal, board approved on June 28, 2018, to the position of Principal at Creel Elementary School, effective on the issuance date of her certification of August 15, 2018.

The reclassification/transfer of Christine M. Moore from the position of Director of Professional Learning and Development to the position of Assistant Superintendent of Student Services, on annual contract, effective September 12, 2018, with an annual salary of $106,795.

 

 

- PASS
 
Vote Results
Motion: Misty Belford
Second: Matthew Susin
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye


B. Recognition of Visitors/Guests/Staff
B. Human Resources

8. 2019 Principal Achievement Award for Outstanding Leadership and Outstanding Assistant Principal Achievement Award

Minutes: Dr. Carol Tolx, Deputy Superintendent and Chief Human Resources Officer facilitated the presentation. 

C. Resolutions/Proclamations
D. Presentations
D. Financial Services

9. Audit Update
Attachment: RSM - BPS Gap Assessment FINAL 6-20-18.pdf
Attachment: Audit Update 9-11-18.pdf
Minutes: 

Pennie Zuercher, Chief Financial Officer, provided a brief update on the CrossPointe/TERMS Enterprise System GAP Assessment performed by RSM McGladrey.


E. Public Comment
10. Public Comment

Minutes: 

Chairman Craig reminded speakers they would have three minutes in which to make comments and of the decorum expected while speaking.

Speakers in order of appearance:

  • Dana Wilkins - Quest Elementary Overcrowding
  • Vanessa Skipper - Teacher Pay
  • Anthony Colucci - Teacher Pay
  • Braxton Padgett - Legacy Charter
  • Arthur Christianson - Community Affected by School

 


F. Consent
F. Board Office

11. Meeting Minutes
Attachment: 2018-0814 Board Workshop (Health Care Trust Fund-Rule Development).pdf
Attachment: 2018-0814 School Board Meeting Draft Minutes.pdf
Attachment: 2018-0821 Board Workshop Draft Minutes.pdf
F. Financial Services

12. Property Disposal
Attachment: Board Report - 09-11-2018.pdf
Attachment: Board Report Letters - 09-11-2018.pdf
F. Human Resources

13. Support Staff Recommendations
Attachment: Support Staff 09-11-18.pdf
14. Instructional Staff Recommendations
Attachment: Instructional Staff 09-11-18.pdf
F. Accountability Testing & Evaluation

15. Uniform Statewide Assessment Calendar
Attachment: K_12_UniformAssessmentCalendar_8_23_18.pdf
F. Student Support Services

16. Brevard 2018-2020 School Health Services Plan
Attachment: Brevard 2018-2020 School Health Services Plan (final BT)(06 25 2018).pdf
F. District Operations

17. 2018-2019 City of Palm Bay MOU Amendment
Attachment: P.B. MOU Amendment.pdf
18. 2018-2019 School Resource Officers
Attachment: Cocoa MOU - SRO 2018-19.pdf
Attachment: Melbourne MOU - SRO 2018-19.pdf
F. Project Management

19. Madison Midddle School - Design Services - SALES SURTAX
Attachment: Madison Facility Renewal Design Attachments.pdf
20. Croton Elementary School - Additional Design Build Services
Attachment: Croton Contract Changes Attachment.pdf
21. Independent Citizens Oversight Committee - Appointment of New Member
Attachment: Finley ICOC Member Application.pdf
22. Merritt Island High School - Sykes Creek Drainage Project Close Out
Attachment: Merritt Island High School OEF-209.pdf
23. Longleaf Elementary School - Roof Modifications - Design Build Services
Attachment: Longleaf Roof Modification GMP Attachment.pdf
24. Satellite High School - Stadium Accessibility Improvements - Construction Management Services
Attachment: Satellite Accessibility Improvements GMP Attachment.pdf
Attachment: Satellite Cost Benefit Form.pdf
25. Harbor City Elementary - Additional Construction Management Services - SALES SURTAX
Attachment: Harbor City Contract Changes Attachments.pdf
26. District School Security - SALES SURTAX
Attachment: Distrct School Security ICOC Agenda Package.pdf
27. Coquina Elementary School - Facility Renewal Additional Design Services
Attachment: Coquina additional design services attachment 2017 scope.pdf
28. Plant Operations and Maintenance - Construction Management Services - SALES SURTAX
Attachment: Plant Operations and Maintenance Paving GMP Attachments.pdf
Attachment: Plant Operations and Maintenance Cost Benefit Form.pdf
F. Compensation Services

29. Job Description – Risk Management Specialist
Attachment: 9300_SPEC-RISK MGT_L3460.pdf
F. Approval of Consent

30. Approval of Consent


Motions:
Approve the September 11, 2018 Consent Agenda with the exception of those items pulled for discussion.- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: Tina Descovich
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye


Items Pulled for Discussion
G. Action
G. Board Office

31. Legacy Academy Charter, Inc. First Amended Charter Contract
Attachment: LEGACY - First Amended Charter School Contract 2016-2021 (draft for agenda) (9-11-18).pdf
Minutes: There were concerns that Legacy's board had not yet voted to approve the amended contract and the School Board of Brevard County would not have a way to verify if conditions contained within the amended contract would be completed.  Therefore Ms. Belford made an amended motion to include: "as well as verification of completion of verbal agreements."  The motion passed 5 to 0.

Motions:
1. Approval of the First Amended Charter Contract with Legacy Academy Charter, Inc. 2. Upon the execution of the First Amended Charter Contract by Legacy Academy Charter, Inc., authorize the Superintendent to withdraw the 90-Day Termination Notice issued on April 18, 2018, which will trigger the School to submit to the Division of Administrative Hearings for Case Number 18-2778 a notice of withdrawal of its request for hearing. - PASS
 
Vote Results
Motion: Misty Belford
Second: Tina Descovich
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye



Motions:
1. Approval of the First Amended Charter Contract with Legacy Academy Charter, Inc. 2. Upon the execution of the First Amended Charter Contract by Legacy Academy Charter, Inc., as well as verification of completion of verbal agreements, authorize the Superintendent to withdraw the 90-Day Termination Notice issued on April 18, 2018, which will trigger the School to submit to the Division of Administrative Hearings for Case Number 18-2778 a notice of withdrawal of its request for hearing. - PASS
 
Vote Results
Motion: Misty Belford
Second: Matthew Susin
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye

G. Purchasing & Warehouse

32. Purchasing Solicitations
Attachment: a - ITB 18-B-093-DR - Temporary Services for Substitute Teachers.pdf
Attachment: b - ITB 18-B-098-SH - Audiological Equipment & Repair.pdf
Attachment: c - ITB 18-B-078-SH - Custodial Supplies - revised award.pdf
Attachment: d - ITB 18-B-083-SH - Trash Compactor Maintenance, Repair & Cleaning.pdf
Attachment: e - ITB 18-B-090-SH - Motor & Pump Rebuilder Services.pdf
Attachment: f - PB 19-053-PB-SH - Fastenal MRO.pdf
Attachment: g - PB 19-010-PB-NC - Classroom & Office Discount.pdf
Attachment: h - 19-044-PB-SH - Equipment Rental.pdf
Attachment: i - PB 19-026-PB-JE - Special Education Materials, Supplies, Equipment & Repair.pdf
Attachment: j - RFP 14-P-103-WH-A1 - Multi-Function Copiers and Related Services.pdf
Attachment: k - RFQ 18-Q-099-NC - DJ (Disc Jockey) Services.pdf
Attachment: l - SS 19-022-SS-SH - AccuAir Bard HVAC Equipment.pdf
Attachment: m - additional accounting strings.pdf
Minutes: 

Mr. Ziegler had made a motion to approve of the items in the Purchasing Solicitations with the exception of [a - ITB 18-B-093-DR - Temporary Services for Substitute Teachers - Human Resources - $8,000,000.00 - Operating Other] and to vote on this item separately. 

Mr. Ziegler made a motion to approve attachment 'a' and then made a motion to amend this item to include all continuing contract vendors who bid.  The amendment failed.

There was discussion among the Board members and information provided by staff.

A vote was taken on the item as originally presented which passed unanimously.

There was clarification that this piece had went out to bid to provide an avenue for retired teachers to be able to substitute teach during the first year of retirement.



Motions:

Approve all items with the exception of:

a - ITB 18-B-093-DR - Temporary Services for Substitute Teachers - Human Resources - $8,000,000.00 - Operating Other

Approve the Invitations To Bid (ITBs) Name Change below:

a - ITB 18-B-093-DR - Temporary Services for Substitute Teachers - Human Resources - $8,000,000.00 - Operating Other

b - ITB 18-B-098-SH - Audiological Equipment & Repair - Rebid - ESE Program Support - $500,000.00 - Special Revenue Federal

c - ITB 18-B-078-SH - Custodial Supplies Discount Catalog Bid - Revised Award - Facilities Services - $Various - Operating Other

d - ITB 18-B-083-SH - Self-Contained Trash Compactor Maintenance, Repair & Cleaning - Facilities Services - $Various - Operating Other  

e - ITB 18-B-090-SH - Electric Motor & Pump Rebuilder Services - Facilities Services - $Various - Operating Other

Approve the Piggy Backs (PBs) below:

f - PB 19-053-PB - MRO Supplies & Related Services - Fastenal - Facilities Services - $2,800,000.00 - Operating Other

g - PB 19-010-PB-NC - Classroom & Office Furniture Discount - Purchasing & Warehouse Services - $Various - Operating Other

h - PB 19-044-PB-SH - Equipment Rental - Facilities Services - $Various - Operating Other

i - PB 19-026-PB-JE - Special Education Materials, Supplies, Equipment & Repair - ESE Program Support - $Various - Operating Other

Approve the Request For Proposal (RFP) below:

j - RFP 14-P-103-WH - Multi-Function Copiers and Related Services - Government & Community Relations - $934,070.14 - Operating Other

Approve the Request For Qualification (RFQ) Reject All Bids below:

k - RFQ 18-Q-099-NC - DJ (Disc Jockey) Services - Reject All Bids - Purchasing & Warehouse Services - $N/A

Approve the Sole Source (SS) below:

l - SS 19-022-SS-SH - AccuAir Bard HVAC Equipment - Facilities Services - $150,000.00 - Operating Other

m - Additional Accounting Strings (letters j, k, l)

 

- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: Matthew Susin
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye



Motions:

Approve the Invitation To Bid (ITBs) 

a - ITB 18-B-093-DR - Temporary Services for Substitute Teachers - Human Resources - $8,000,000.00 - Operating Other

- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: Misty Belford
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye



Motions:

Amend the motion to approve the Invitations To Bid (ITBs)  

a - ITB 18-B-093-DR - Temporary Services for Substitute Teachers - Human Resources - $8,000,000.00 - Operating Other to include all continuing contract vendors who bid.

- FAIL
 
Vote Results
Motion: Andrew Ziegler
Second: Misty Belford
Misty Belford- Nay
John Craig- Nay
Tina Descovich- Nay
Matthew Susin- Aye
Andrew Ziegler- Aye

33. Department/School Initiated Agreements
Attachment: a - 19-103-A-WH - TNTP - Agenda Item 9-11-18 Bd Mtg.pdf
Attachment: b - 19-092-A-HD - College Board SAT.pdf
Attachment: c - 19-080-JW - Lifetime Counseling Center.pdf

Motions:

Approve the Agreements below:

a) 19-103-A-WH - TNTP - Elementary Leading & Learning - $492,927.00 - Operating Other

b) 19-092-A-HD - College Board - SAT Testing - Secondary Leading & Learning - $159,494.00 - Operating Other

c) 19-080-A-JW - Lifetime Counseling Center Social Work/Mental - Student Support Services - $116,000.00 - Operating Categorical

- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: Matthew Susin
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye

G. Student Services

34. School Board Policy 5112 Entrance Requirements
Attachment: 5112 Entrance Requirements Executive Summary Current Neola Redline and Clean (SB Mtg 9-11-18).pdf

Motions:
Hold a public hearing and approve the revisions to School Board Policy 5112 Entrance Requirements.- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: Misty Belford
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye

35. School Board Policy 5200 Attendance
Attachment: 5200 Attendance Executive Summary Current Neola Redline and Clean (SB Mtg 9-11-18) (003).pdf

Motions:
Hold a public hearing and approve the revisions to School Board Policy 5200 Attendance.- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: Tina Descovich
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye

36. School Board Policy 5320 Immunizations
Attachment: 5320 Immunization Executive Summary Current Neola Redline and Clean (SB Mtg 9-11-18) (005).pdf

Motions:
Hold a public hearing and approve the revisions to School Board Policy 5320 Immunizations.- PASS
 
Vote Results
Motion: Misty Belford
Second: Tina Descovich
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye

37. School Board Policy 5350 Student Suicide
Attachment: 5350 Student Suicide Executive Summary Current Neola Redline and Clean (SB Mtg 9-11-18) (007).pdf
Minutes: 

Ms. Belford amended the motion to include the following technical changes:

After Youth Suicide Awareness and Prevention

First line: Delete two (2) hour in first sentence. It should read: A continuing education program of youth suicide awareness and prevention training, utilizing....

Second paragraph, third line: Add two and one-half (2.5).  It should read: ...participates in two and one-half (2.5) hours of youth suicide awareness and prevention training that....



Motions:

Hold a public hearing and approve the revisions to School Board Policy 5350 Student Suicide to encompass technical changes as follows. 

After Youth Suicide Awareness and Prevention

First line: Delete two (2) hour in first sentence. It should read: A continuing education program of youth suicide awareness and prevention training, utilizing....

Second paragraph, third line: Add two and one-half (2.5).  It should read: ...participates in two and one-half (2.5) hours of youth suicide awareness and prevention training that....

- PASS
 
Vote Results
Motion: Misty Belford
Second: Tina Descovich
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye

38. School Board Policy 9270 Equivalent Education Outside the School (Home Education)
Attachment: 9270 Education Outside The School (Name Change Home Education) Executive Summary Current Neola Redline and Clean (SB Mtg 9-11-18) (009).pdf

Motions:
Hold a public hearing and approve the revisions to School Board Policy 9270 Equivalent Education Outside the School (Home Education).- PASS
 
Vote Results
Motion: Misty Belford
Second: Matthew Susin
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye

G. District Operations

39. Charter School Governing Boards Authorization to Choose Method of Compliance under Section 1006.12, Florida Statutes, Safe-school officers at each public school
Attachment: Training Guardians for Charter Schools - FLDOE Email 8.13.18.pdf

Motions:
Approval for charter schools under The School Board of Brevard County, Florida, as the Local Education Agency (LEA), to allow their respective Governing Boards to determine the method by which each charter school will meet the statutory requirements contained in Section 1006.12, Florida Statutes.- PASS
 
Vote Results
Motion: Tina Descovich
Second: Matthew Susin
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye

G. Project Management

40. Interlocal Agreement - City of Palm Bay - Minor Civil Projects
Attachment: Palm Bay Interlocal Agreement.pdf

Motions:
Approve the Interlocal Agreement with the City of Palm Bay for minor civil construction projects.- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: Matthew Susin
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye


H. Information
H. Equity, Innovation & Choice

41. Royal Palm Charter School's Request for Year Round Calendar
Attachment: Royal Palm Year Round Calendar.pdf
Attachment: RoyalPalmRequestforyearroundcalendar.pdf
H. Adult/Community Education

42. 21st Century Community Learning Center Brevard After School Academy: West Grant FY 2018-2019
43. 21st Century Community Learning Center Brevard After School Academy: East Grant FY 2018-2019

I. Staff Reports
J. Additional Public Presentations (If Required)
K. Board Member Reports/Discussion Points
44. Board Member Reports

Minutes: 

Ms. Belford asked Dr. Mullins to please explore the opportunity for School Resource Officers to be able to receive the employee discount for before and after school childcare. 

In addition Mr. Susin asked for Dr. Mullins to look into cost differences between employees whose children attend school at the same site as employment and employees who work at different sites than where their children attend school.

45. Discussion Point - Capacity Growth

Minutes: 

Mr. Susin asked for Dr. Mullins to direct staff to bring back a comprehensive analysis and recommendation of  options to address capacity issues in Viera.  Growth in Viera is already a problem for schools and in light of Pinecrest Charter School delaying its opening and the fact that Viera Company has authorized further expansion to include 6,000 more homes, this has become a matter that should be addressed sooner rather than later. 

Dr. Mullins explained that he will work to bring back this information back to the Board as quickly as possible.


L. Superintendent's Report
46. Superintendent's Report

Minutes: Dr. Mullins had nothing further to report.

M. Adjournment
47. Adjournment

Minutes: Chairman Craig adjourned the meeting at: 7:30 p.m.

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).








Secretary

Chair