09-13-2016 Regular School Board Meeting
Agenda Item #19


Title
Oak Park Elementary School - Roof Top Ventilators - Construction Management Services - SALES SURTAX

Discussion

The warranty review and close out process for the initial Oak Park HVAC project indicated the need to replace additional roof top ventilators for improved system operation and because the existing intakes had reached the end of their useful life. TLC, as the engineer of record for the project, provided a revision to the plans for this addition.

Canaveral Construction, Inc., has been the contractor at Oak Park for the projects in summer 2015 and summer 2016. They have submitted a Guaranteed Maximum Price not to exceed $58,323 under their continuing contract for construction management services. Administrative and permitting expenses are estimated at $1,500 for a total project budget of $59,823. This is an eligible sales surtax expenditure, but will initially be funded with capital funds because the sales surtax budget for Oak Park facility renewal is fully expensed and encumbered. It is expected that all or some of the expense for the unit ventilators can be transferred to the sales surtax once the prior projects are financially closed later this year.

School Board approval is required for a purchase order over $50,000. In order to expedite the work, approval is requested as a consent agenda item without prior information.



Recommendation

Approve the total project budget for the Oak Park Elementary School unit ventilators in an amount of $59,823.

Approve the Guaranteed Maximum Price submitted by Canaveral Construction, Inc. under their continuing services contract for construction management in the amount not to exceed $58,323.



Meeting Date(s)
Consent w/o Information - 9/13/2016

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
15/16$58,323Yes37600515206007400681000
15/16$1,500Yes37600515206007400686000

Contact

Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 446




Attachment:  Oak Park Exhibit C-Canaveral.pdf