09-13-2016 Regular School Board Meeting
Agenda Item #18


Title
Golfview Elementary - Chiller Replacement Buildings 6 and 7 - SALES SURTAX

Discussion

The chiller serving Golfview Elementary Buildings 6 and 7 was failing at the end of the school year. The District engaged DDC Engineering, Inc., under their continuing services contract to design the replacement system, recommending a 70 unit with bipolar ionization to reduce energy use. At the time, Carrier had an on-the-shelf unit ready for immediate shipping at a cost of $41,903. A comparable unit from Trane was quoted at $49,000 with 6 weeks delivery. The District purchased the carrier unit and then engaged Doug Wilson Enterprises, Inc. under their continuing services construction management contract to install the unit prior to the start of school. The Guaranteed Maximum Price (GMP) submitted by Doug Wilson Enterprises, Inc. in the amount not to exceed $49,799.37 included a mechanical subcontractor, the bipoloar ionization units, electrical and supervision.

Although neither procurement met the $50,000 threshold for Board approval, staff is submitting this item for ratification to ensure transparency regarding the use of sales surtax funds. The chiller was not included for replacement in the Sales Surtax Funded Detail Report (Attachment F), but is an eligible expenditure. The chiller was rated condition code 1 (critical) in 2014. The project was funded through sales surtax contingency. Golfview Elementary is planned in year 3 of the sales surtax program. The Independent Citizens Oversight Committee (ICOC) was advised of the chiller failure at their June 2016 meeting.

 



Recommendation
Ratify the use of sales surtax contingency funds, the procurement of the chiller from Carrier Corporation in the amount of $41,903.00 and the Guaranteed Maximum Price not to exceed $49,799.37 submitted by Doug Wilson Enterprises, Inc., under their continuing services construction management contract for the Golfview Elementary chiller emergency replacement project.

Meeting Date(s)
Consent w/o Information - 9/13/2016

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
15/16$41,903.00No39810715204007400687000
15/16$49,799.37No39810715204007400681000

Contact
Susan Hann, P.E., 633-1000 ext. 446


Attachment:  Attachment F Golfview.pdf