09-18-2015 Board Retreat


The School Board of Brevard County, Florida met for a Board Retreat on Friday, September 18, 2015, at the Courtyard Melbourne West, 2101 W. New Haven Ave., Melbourne, Florida. Notice of the meeting was advertised in The Eagle newspaper on Thursday, September 10, 2015. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

Opening Exercises
1. Opening Exercises

Minutes: 

Kelly Owens, FSBA facilitator, began the Board Retreat at 8:34 a.m.

Superintendent Dr. Blackburn expressed his appreciation to the Board for them coming together for the Retreat. He also expressed his high expectations for the district. Chairman Kneessy agreed with Dr. Blackburn and added that the goal of the Retreat is to learn how the Board can work together as a team on a common goal.

Kelly Owens, FSBA Facilitator, provided the Board with her background information and then proceeded to explain the agenda to the Board. She discussed the expectations of the Board and of her as the facilitator.


Roll Call
10. Roll Call

Minutes: Members Present: Misty Belford, John Craig, Amy Kneessy, Karen Henderson and Andy Ziegler.

Pledge of Allegiance
Order of Business
4. Team Building
Attachment: Brevard County Board Retreat.pdf
Minutes: 

Kelly Owens began the first topic of Team Building which covered the following areas:

  • Becoming a Team
  • How Do Teams Form?
  • Groups vs. Teams
  • Tuckman's Five Stages of Team Formation:  Forming, Storming, Norming and Performing
  • Where is the Leadership Team in the Teambuilding Process?

Once this portion of the presentation was complete, Ms. Owens presented the Board with a survey to identify the stage that they are currently functioning.  After reviewing the results from the survey, Ms. Owens continued to present the following:

  • Moving Through the Stages
  • Storm the Challenge
  • Moving Up the Stages
  • Today's Focus:  Where are we?  What is working?  What changes need to occur?

Discussion ensued amongst the Board regarding Team Building efforts.

5. Powers and Duties of the Board and Superintendent

Minutes: 

Ms. Owens moved on to the next item on the agenda, Powers and Duties of the Board and Superintendent.  Her presentation covered the following areas:

  • Effective Governance Parameters:  Vision, Structure, Accountability and Advocacy
  • Basic Principals for Board/Superintendent Relations
  • Behaviors Which Develop Distrust and Conflict
  • How Do We Build Trust and Maintain a Respectful Relationship?

Ms. Owens provided the Board with a Sample School Board Operating Protocol sheet and reviewed it briefly. She then concluded this portion of the agenda.

6. Communication Protocols

Minutes: 

To begin this portion of the meeting, Ms. Owen provided a Board and Superintendent Communications Framework to determine their expectations. 

Discussion ensued amongst the Board regarding the following topics:

  • How to receive on-going communications pertaining to issues that arise throughout the district.
  • A timeline of which to receive information before a meeting/workshop to ensure ample time to review and understand data.
  • Overall expectations of workshops.
  • Protocols for meeting agenda items and structure of meetings

The Board requested to have a future workshop to further discuss the above topics.

Ms. Owens reviewed common practices for site visits.  The Board and Superintendent discussed the proper protocol for identifying concerns noticed while on their visits.

Ms. Owens then reviewed Board and Community communications and emergency communications.  She then ended this portion of the agenda by identifying communications components that are key to a good working relationship. 

 

 

 

7. Action Planning

Minutes: Ms. Owens turned the meeting over to Dr. Blackburn to discuss determining a schedule for future quarterly meetings/retreats. Discussion ensued amongst the Board and Superintendent regarding plans for future meetings and team building efforts. It was determined to meet quarterly to discuss implementations as we move forward. Ms. Owens then proceeded to discuss year-one expectations of the Superintendent with the Board.

Closing Remarks
8. Review of Day

Minutes: Dr. Blackburn and Board Members reviewed the day and all agreed that the retreat was successful.

Adjournment
9. Adjournment

Minutes: The meeting adjourned at 4:51 p.m.






Secretary

Chair