09-22-2015 Special School Board Meeting
Agenda Item #14

Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements


The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.


Award the Invitation to Bid (ITB) listed below:

a - ITB #16-B-016-OC - Disc Jockey (DJ) Services - Purchasing & Warehouse Services

Approve the Piggyback (PB) listed below:

b - PB #16-PB-018-WH - Voluntary Supplemental Insurance Providers

Approve the Sales and Services Agreements (SSAs) listed below:

c - SSA #16-158-OC - Herff Jones - Melbourne High School - South Area

d - SSA #16-187-WH - McGraw Hill - ESE - Student Services

e - SSA #16-198-CW - Phillip Schweigert - Curriculum & Instruction

Approve the Request for Proposal (RFP) listed below:

f - RFP #15-P-086-EP - State Legislative Services - Financial Services


Meeting Date(s)
Consent w/o Information - 9/22/2015

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Other Sources

Cost Center
2015a) $90,000.00VariableVariableVariableVariableVariableVariableVariable
2015b) VariableVariableVariableVariableVariableVariableVariableVariable
2015c) $70,340.00Yes80020116250119800500000
2015d) $29,615.40Yes42292804160145200365113
2015e) $21,000.00Yes42292215160106400312000
2015f) $27,500.00Yes10098300011917200312000


Ed Parker - Director of Purchasing & Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600

Attachment:  a - ITB 16-B-016-OC - Disc Jockey (DJ) Services.pdf
Attachment:  b - PB 16-PB-08-WH - Voluntary Suplimental Health Insurance Provider.pdf
Attachment:  c - SSA 16-158-OC- Herff Jones - Melbourne High.pdf
Attachment:  d - SSA 16-187-WH - McGraw Hill ESE.pdf
Attachment:  e - SSA 16-198-CW - Phillip Schweigert.pdf
Attachment:  f - RFP 15-P-086-EP - State Legislative Services.pdf