09-24-2013 Special School Board Meeting
Agenda Item #18


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

Approve the Invitation to Bid (ITB) extension listed below:

a - ITB #12-003/LL - OEM Auto & Truck Parts & Accessories – 6 Month Extension - Transportation Services

Award the Invitation to Bids (ITBs) listed below:

b - ITB #13-B-013-DW – Paint and Materials - Plant Operations and Maintenance

c - ITB #14-B-028-KC – Charter Bus Services - Transportation Services

Approve the Piggybacks (PBs) listed below:

d - PB #14-PB-043-KC –Convection Ovens – Food and Nutrition Services

e - PB #14-PB-046-DR - Purchase of New School Buses - Transportation Services

Approve the Sales and Services Agreements (SSAs) listed below:

f - SSA #14-003-CJ – Jostens, Inc.   Astronaut High School

g- SSA #14-006-CJ – Jostens, Inc – West Shore Jr./Sr. High School

h - SSA #14-008-CJ – Jostens, Inc. – Space Coast Jr./Sr. High School

i - SSA #14-010-CJ – Jostens, Inc. – Satellite High School

j - SSA #14-038-CJ - Walsworth Publishing Company, Inc.   Bayside High School

k - SSA #14-040-CJ - Walsworth Publishing Company, Inc.   Eau Gallie High School

l - SSA #14-061-CJ - Walsworth Publishing Company, Inc. –  Heritage High School

m - SSA #14-113-CJ - Walsworth Publishing Company, Inc.   Titusville High School

 

n - SSA #14-148-WH - Certiport - Microsoft Office Specialist Certification Testing - Curriculum and Instruction

 

o - SSA #14-150-WH - ACT, Inc. - ACT Testing - Curriculum and Instruction

 

p - SSA #14-162-CO - Catapult Learning, LLC - Curriculum and Instruction

 

 

 



Meeting Date(s)
Consent w/o Information - 9/24/2013

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Grant
Operating - Other
Capital Projects
Special Revenue - Food Services
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2014a-VariableYes1009340001002Variable550000
2014b - VariableYesVariable9562VariableVariableVariableVariable
2014c - Variable Yes10093400016667800360000
2014d - VariableYes41093600010027600641000
2014e- $1,047,330Yes37393400055287800651000
2014f - $45,850Yes80001616250109800500000
2014g - $49,095Yes80031416250109800598000
2014h - $82,300Yes80003026250109800500000
2014i - $57,700Yes80060116250109800310000

Contact

Cheryl L. Olson - Director - Purchasing and Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  a-ITB 12-003LL - OEM Auto and Truck Parts.pdf
Attachment:  b - ITB 14-B-013-DW - Paint and Materials.pdf
Attachment:  c - ITB 14-B-028-KC - Charter Bus Services.pdf
Attachment:  d - PB 14-PB-043-KC - Convection Ovens.pdf
Attachment:  e- PB 14-PB-046-DR.pdf
Attachment:  f - SSA 14-003-CJ - Jostons - Astronaut High.pdf
Attachment:  g - SSA 14-006-CJ - Jostens - West Shore Jr-Sr.pdf
Attachment:  h - SSA 14-008-CJ - Jostens - Space Coast Jr-Sr.pdf
Attachment:  i - SSA 14-010-CJ - Jostens - Satellite High.pdf
Attachment:  j - SSA 14-038-CJ - Walsworth Publishing - Bayside High.pdf
Attachment:  k - SSA 14-040-CJ - Walsworth Publishing - Eau Gallie High.pdf
Attachment:  l - SSA 14-061-CJ - Walsworth Publishing - Heritage High.pdf
Attachment:  m - SSA 14-113-CJ - Walsworth Publishing - Titusville High.pdf
Attachment:  n - SSA 14-148-WH - Certiport.pdf
Attachment:  o - SSA 14-150-WH - ACT, Inc..pdf
Attachment:  p - SSA 14-162-CO - Catapult Learning, LLC.pdf
Attachment:  q - Additional String Info.pdf