09-26-2017 Board Workshop (Retreat)


The School Board of Brevard County, Florida met for a Board Retreat on Tuesday, September 26, 2017, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, September 14, 2017. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

Opening Exercises
1. Opening Exercises

Minutes: Chairperson Belford began the meeting at 9:05 a.m.

Roll Call
2. Roll Call

Minutes: 

Members Present:  Misty Belford, John Craig, Tina Descovich, Matt Susin and Andy Ziegler

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Mr. Susin arrived at 9:25 a.m.
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Pledge of Allegiance
Order of Business
3. Order of Business

Minutes: 

Before board members discussed items on the agenda, they had conversation surrounding the merits of strengthening policies and procedures surrounding sexual harassment.  Board members determined to have further training at a future retreat in order to send a consistent message throughout the district.

Discussion Points

  • Board Evaluation - Misty Belford
  • Legal Alignment - Misty Belford
  • Audit Committee - Desmond Blackburn
  • Best and Brightest - Desmond Blackburn
    • The Board will wait to see what happens in the legislature with Best and Brightest before making any final determinations.
  • Security Briefing Expectations - Misty Belford
    • Once a year training
    • Quarterly updates on security enhancements throughout the District
    • The Board should be made aware of security training cycles 
  • Constant Contact of Alternatives - Misty Belford
    • Board members will make a commitment to utilize this vehicle for getting information out - cannot use to make political statements.
    • Each will have a unified template created by staff
    • Dr. Blackburn will meet with Matt Reed to discuss the Board receiving monthly/quarterly updates on "state of the District"
  • Recruitment and Retention - John Craig
    • Direction given to the Superintendent to come up with a "game plan"
      • Identify the problem
        • Develop exit interview/survey to see why people are leaving
          • Tool should provide accurate information
      • How will we get people to stay
    • Dr. Blackburn anticipates having a plan by summer (2018)
      • Board requests periodic updates of progress
      • Suggested identifying feeder infrastructure for recruitment
  • Bus Routes - John Craig
    • Discussion of upgrading systems to identify potential problems such as long routes for students
      • Mr. Ziegler mentioned GPS software
  • General Counsel Updates - Amy Envall
    • Policy Update Procedures
    • Board Social Media Pages
    • Agenda Changes
    • General Counsel Workflow
      • Tammy Aguirre, Administrative Assistant to the Superintendent, explained that she could develop a page on the Board Hub whereby Board members could submit a request, the request could be answered by General Counsel and all members will have access to the same information.

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Board members discussed a facilities use agreement with the Space Coast State Fair for vacant land owned by the Board immediately North of Viera High School as the location for the fair.  The Board requested that Ms. Envall draft a lease agreement in lieu of the facilities use agreement.
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Closing Remarks
Adjournment
5. Adjournment

Minutes: Chairperson Belford adjourned the meeting at 3:57 p.m.






Secretary

Chair