09-27-2016 Special School Board Meeting


The School Board of Brevard County, Florida met in special session on Tuesday, September 27, 2016, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, August 25, 2016. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

A. Call to Order
1. Call to Order

Minutes: Chairman Andy Ziegler called the meeting to order at: 5:32 p.m.

A. Roll Call
2. Roll Call

Minutes: Members Present:  Misty Belford, John Craig, Amy Kneessy, Karen Henderson and Andy Ziegler

A. Invocation
A. Pledge of Allegiance
3. Pledge of Allegiance

Minutes: Michelle Irwin, Assistant Superintendent of Government and Community Relations, led the Pledge of Allegiance.

A. Entertainment
A. Emergency Item
A. Adoption of Agenda
4. Adoption of Agenda

Minutes: 

Dr. Blackburn read into record the items listed on the Supplemental Agenda which are changes made to the agenda since being released to the public.

Consent Agenda Revision
Item F-15 on Instructional Staff Recommendations

Action Agenda Revision
Item G-30 on Department/School Initiated Agreements

Information Agenda Addition
Item H-31 on Melbourne Hi Crew Field Trip to Augusta, Georgia, November 11-13, 2015

 



Motions:
Adopt the September 27, 2016 Special School Board Meeting and its revisions.- PASS
 
Vote Results
Motion: Amy Kneessy
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


A. Administrative Staff Recommendations
B. Recognition of Visitors/Guests/Staff
B. Brevard Schools Foundation

5. Check Presentation and Recognition of Wells Fargo

Minutes: 

Janice Kershaw, Executive Director of Brevard Schools Foundation, introduced Yvonne McGuire from Wells Fargo Advisors who presented the Foundation with a check for $7,500.

Ms. Kershaw presented Ms. McGuire with a certificate of appreciation.

B. Middle School Programs/K-12

6. Florida Arts Model Schools (FAMS) Awards

Minutes: 

Dr. Laura Rhinehart, Assistant Superintendent of Secondary Leading and Learning, explained about the award and announced that in the two years this award has been given, 13 of the 29 schools designated statewide, are Brevard schools.

She introduced Jennifer, Infinger, Fine Arts Specialist from Florida Department of Education, Bridget Geiger, K-12 Visual Arts & Theatre Resource Teacher and Cindy Johnson, K-12 Music Resource Teacher. 

Dr. Blackburn and Mr. Ziegler were invited to assist with the presentation of the awards.


C. Resolutions/Proclamations
C. School Food & Nutrition

7. Proclaim October 10 - 14, 2016 as National School Lunch Week
Attachment: NSLW RESOLUTION 2016.pdf

Motions:
Adopt the attached Resolution proclaiming the week of October 10 - 14, 2016 as National School Lunch Week.- PASS
 
Vote Results
Motion:
Second:
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye

C. Transportation

8. Resolution - National School Bus Safety Week
Attachment: RESOLUTION2016.pdf

Motions:
Adopt the attached Resolution proclaiming the week of October 17-21, 2016 as National School Bus Safety Week.   - PASS
 
Vote Results
Motion: Amy Kneessy
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye

C. Career & Technical Education

9. Manufacturing Month
Attachment: Manufacturing Month Proclamation_2016.pdf
Minutes: 

Mr. Craig commented that he believed that there should be a strategy to align the resolutions/proclamations to the classroom.  He asked to know why and how the District was going to leverage the manufacturing proclamation to ensure that the CTE programs and their "kids" understand where those careers lie.



Motions:

Proclaim October 1-31, 2016 as Manufacturing Month and encourage citizens, educators, counselors and administrators to promote careers in manufacturing as a valuable option to students.

- PASS
 
Vote Results
Motion: Amy Kneessy
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


D. Presentations
E. Public Comment
10. Public Comment

Minutes: 

Chairman Ziegler reminded the speakers that the maximum allotted time for each speaker is three minutes. Clarification of information presented and answers to questions specific to district business and educational matters will be posted on the School Board's website under the section called "4 The Record."

He asked that comments be related to public education and the business of the Brevard County School Board.  He also asked that speakers refrain from making slanderous statements or personal attacks on others.

Speakers in order of appearance:

  • Dan Bennett - Teacher Concerns
  • Anthony Colucci - Discipline
  • Vanessa Skipper - Teacher Evaluations
  • Sammy Addo - Student Privacy
  • Darcey Addo - Student Privacy

*Lightening in the area caused the video recording to not work for approximately 20 to 30 seconds.


F. Consent
F. Board Office/Superintendent

11. Approval of Minutes
Attachment: 2016-0908 Special SB Meeting.pdf
Attachment: 2016-0908 Final Public Hearing draft minutes.pdf
Attachment: 2016-0913 Board Workshop Draft Minutes.pdf
Attachment: 2016-0913 Regular SB Meeting Draft.pdf
F. Brevard Schools Foundation

12. Approval of Brevard Schools Foundation Board Members Noll-Rhan and Sheets
Attachment: Brenda Sheets Resume.pdf
Attachment: Christine Noll-Rhan board resume.pdf
F. Financial Services

13. Property Disposal
Attachment: Board Report 9-27-16.pdf
F. Human Resources

14. Support Staff Recommendations
Attachment: Support Staff 09-27-16.pdf
15. Instructional Staff Recommendations
Attachment: Instructional Staff 09-27-16.pdf
Attachment: ESOL Out of Field Handout 9-27-16.pdf
F. Secondary Office of Leading and Learning

16. Jackson Middle School's Ivy League Program (8th graders) Field Trip to Washington, D.C. - April 8 - April 13, 2017
Attachment: Washington DC itinerary 16 17.pdf
17. Merritt Island Hgh School's Wrestling Team's Field Trip to Hilton Head, South Carolina - December 29-31, 2016
Attachment: Seahawk Duals Tentative Itinerary.pdf
F. Equity, Innovation & Choice

18. 2016-2017 Charter Application Recommended for Approval
Attachment: PineappleCoveClassicalAcademyNorthCampus.pdf
F. Students at Risk

19. Title 1 Part D Local Programs for Neglected and Delinquent
Attachment: TITLE I PART D-09022016082325.pdf
20. 2016-2017 Multiagency Service Network for Students with Emotional/Behavioral Disabilities (SEDNET) Project
Attachment: SEDNET GRANT-09022016082043.pdf
21. Title X, Part C Education for Homeless Children and Youth Competitive Grant, Year Two
Attachment: TITLE X PART C-09082016083443.pdf
F. ESE Program Support

22. 2016-2017 IDEA (Individuals with Disabilities Act) Grant Application
Attachment: IDEA Part B Project Award Notification 16-17.pdf
Attachment: IDEA Part B Pre-K Project Award Notification 16-17.pdf
F. Elementary Office of Leading and Learning

23. Field Trip - Endeavour Elementary - NOBCChE Conference - STEM Academic Bowl in Raleigh, NC
Attachment: STEM Conference Schedule Raleigh 2016 - Endeavour Elem.pdf
Attachment: Endeavour Elem STEM Raleigh Memo.pdf
F. Educational Technology

24. 2016-17 Digital Classroom Plan
Attachment: Brevard DCP 2016-2017 draft 2.pdf
F. Facilities Services

25. Impact Fee Resolution
Attachment: Impact Fee Resolution.pdf
F. Approval of Consent

27. Approval of Consent


Motions:
Approve the Consent Agenda of the September 27, 2016 Special School Board Meeting with the exception of those items pulled for discussion.- PASS
 
Vote Results
Motion: Karen Henderson
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


Items Pulled for Discussion
F. Project Management

26. Employee Health and Wellness Center at ESF - Design/Build Services
Attachment: ESF Health Clinic GMP Proposal.pdf
Minutes: 

Dr. Blackburn had requested the Board to allow Mark Langdorf, Director of Employee Benefits, along with Dane Theodore, Assistant Superintendent of Facilities Services, provide some information to the Board prior to the vote on this item. 

Chairman Ziegler pulled the item to allow for the comments. 

There was a substantial increase between the final cost of the clinic and the estimate the Board was first given to approve. Mr. Langdorf provided some explanation and assured the Board they would have definitive costs prior to the clinics in the north and the south coming for a vote.

Mr. Craig asked for an outline of the correct process for someone who is trying to get a project done within their respective department. 

Dr. Blackburn expressed that there was a process issue and going forward, we can do one of two things: 1.  We can expend the necessary resources (both time and money) to get the definitive costs upfront or 2. We don't expend the resources necessary for a definitive cost and submit it with an "asterisk" indicating that when the project comes back for a final vote, the amount will change.

It was agreed that option 2 will be the correct choice in the event that the Board is pressing for a project in a short amount of time.

 



Motions:

Approve a total construction budget for the ESF wellness center site work in the amount of $249,820.

Approve the Guaranteed Maximum Price (GMP) proposal submitted by Canaveral Construction, Inc. under their Continuing Contract for Design/Build Services for construction of the ESF wellness center site work for an amount not to exceed $243,820. 

- PASS
 
Vote Results
Motion: Amy Kneessy
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


G. Action
G. Financial Services

28. Revisions to Policy 6480 - Expenditures
Attachment: 6480 - Expenditures Current Policy.pdf
Attachment: 6480 - Expenditures Updated Policy Track Changes 8-9-16.pdf
Attachment: 6480 - Expenditures Updated Policy Clean Copy 8-9-16.pdf
Attachment: NEOLA Policy 6480 Template.pdf
Attachment: NEOLA Policy Change Sheet.pdf

Motions:
Move to continue the  Public Hearing and approval of the  revisions to Policy 6480 - Expenditures to October 11, 2016- PASS
 
Vote Results
Motion: Amy Kneessy
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye

G. Purchasing & Warehouse

29. Purchasing Solicitations
Attachment: a - ITB 17-B-013-LU - Charter Bus Services.pdf
Attachment: b - ITB 17-B-014-LU - Electrical Contractor Services.pdf
Attachment: c - ITB 16-B-056-LU - Kitchen, Cafeteria & Lab Exhaust Equipment Inspection & Cleaning – Amendment 1.pdf
Attachment: d - PB 17-PB-028-LU - Simplex Grinnell.pdf
Attachment: e - SS-17-SS-027-LU - Thor Guard.pdf

Motions:

Award the Invitations to Bid (ITBs) listed below:

a - ITB #17-B-013-LU - Charter Bus Services - Operations - $1,000,000.00 - Operating - Other

b - ITB #17-B-014-LU - Electrical Contractor Services - Facilities Services - $250,000.00 - Operating - Other

Approve the Invitation to Bid (ITB) Amendment below:

c - ITB #16-B-056-LU-A1 - Kitchen, Cafeteria & Lab Exhaust Equipment Inspection & Cleaning - Amendment 1 - Facilities Services - $11,738.50 - Operating - Other

Approve the Piggyback (PB) below:

d - PB #17-PB-028-LU - SimplexGrinnell - Fire & Security Systems - Facilities Services - $50,000.00 - Operating - Other

Approve the Sole Source (SS) purchase below:

e - SS #17-SS-027-LU - Thor Guard, Inc. - Facilities Services - $100,000.00 - Operating - Other

- PASS
 
Vote Results
Motion: John Craig
Second: Amy Kneessy
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye

30. Department/School Initiated Agreements
Attachment: a - CA 16-846-DP - Stephanie Spadorci - Access.pdf
Attachment: b - CA 16-845-DP - Janet Sturm - Access.pdf
Attachment: c - CA 17-140-DP - Philip Schweigert - Access.pdf
Attachment: d - CA 17-125-DP - Dr. Larry Chew.pdf
Attachment: e - SSA 17-170-WH - MyON.pdf
Attachment: f - SSA 17-145-147-DP - Marine Lab.pdf
Attachment: g - SSA 17 155-DP - DKH Consulting. pdf.pdf

Motions:

Approve the Consultant Agreements (CAs) below:

a - CA #16-846-DP - Stephanie Spadorcia - Equity, Innovation, and Choice - $13,000.00 -  Special Revenue - Federal

b - CA #16-845-DP - Janet Sturm - Equity, Innovation, and Choice - $13,000.00 - Special Revenue - Federal

c - CA #17-140-DP - Philip Schweigert - Equity, Innovation, and Choice - $10,500.00 - Special Revenue - Federal

d - CA #17-125-DP - Technology Educators, Inc. - Elementary Leading & Learning - $2,200.00 - Special Revenue - Federal - Title I

Approve the Sales and Service Agreements (SSAs) below:

e - SSA #17-170-WH - myON - Elementary Leading & Learning - $229,400.00 - Special Revenue - Federal - Title I

f - SSA #17-(145-148)-DP - Marine Lab - Secondary Leading & Learning - $120,498.00 - Other Sources

g - SSA #17-155-DP - DKH Consulting Services, Inc. - Equity, Innovation & Choice - $50,000.00 - Special Revenue - Federal

- PASS
 
Vote Results
Motion: Amy Kneessy
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


H. Information
H. Secondary Office of Leading and Learning

31. Melbourne Hi Crew Field Trip to Augusta, Georgia, November 11 - 13, 2016
Attachment: MELBOURNE HIGH SCHOOL CREW ITINERARY.pdf

I. Staff Reports
J. Additional Public Presentations (If Required)
K. Board Member Reports/Discussion Points
32. Board Member Reports/Discussion Points

Minutes: 

Mrs. Henderson asked about something in the Leadership Team Packet regarding funding for teachers. She questioned why it was stated that monies would be taken back at the end of the year. Regarding Mrs. Henderson's questions, Mrs. Belford asked for:
1.  How much of that money previously has come back to the district and
2. What did the district do with those funds

Mrs. Henderson commented that she had concerns about an item in the Superintendent’s Board Update from finance that had listed the due date for the budget not being until June, 2017. 

  • Dr. Blackburn commented that was the final due date, but there would be earlier due dates for various pieces prior to the final budget. To this end, Mrs. Belford said that it would be helpful if the mid-level due dates would be included as they are established.

As part of this conversation, Mrs. Henderson said that she wanted the district to consider moving the school age child care monies back to the schools and out of the operating budget. If not all, then she would like to see at least a portion. Dr. Blackburn assured the Board that staff  will be examining these kinds of “taxations” line by line and this will be a major priority to bring back to the Board.


L. Superintendent's Report
33. Superintendent's Report

Minutes: 

Dr. Blackburn mentioned the last two Strategy Matters forums at Bayside High on September 28, and Satellite High on September 29.

He thanked everyone who attended the inaugural BPS employee picnic and recognized Michelle Irwin for leading the effort.

He attended the first annual Space Coast Public Service Awards and Hall of Fame Gala on September 24.

He let the Board and viewing audience know that he will be speaking at the NAACP Annual Banguet on October 1, and reminded the Board of the "Leaders are Readers" book study on Oct. 12, at Barnes and Noble.

He shared highlights and information from various departments.

 

 


M. Adjournment
34. Adjournment

Minutes: Chairman Ziegler adjourned the meeting at: 7:16 p.m.

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).








Secretary

Chair