10-08-2013 Regular School Board Meeting


The School Board of Brevard County, Florida met in special session on Tuesday, October 8, 2013, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in The Eagle newspaper on Thursday, September 26, 2013. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

A-1. Call to Order
1. Call to Order

Minutes: Chairman Dr. Barbara Murray called the School Board Meeting to order at 5:30 p.m.

A-2. Roll Call
2. Roll Call

Minutes: 

Members Present:  Dr. Michael Krupp, Dr. Barbara Murray, Amy Kneessy, Karen Henderson, and Andy Ziegler.


A-3. Invocation (Stephanie Albright, Grade 6, Cambridge Elementary)
46. Invocation

Minutes: Stephanie Albright, 6th grade student of Cambridge Elementary, read the Invocation.

A-4. Pledge of Allegiance (Dantrell Peek, Grade 5, Cambridge Elementary)
3. Pledge of Allegiance

Minutes: 

Dantrell Peek, 5th grade student of Cambridge Elementary, led the pledge of allegiance.


A-5. Entertainment (Cambridge Cougar Chorus)
47. Entertainment

Minutes: 

Cambridge Cougar Chorus, under the direction of Ms. Kathy Burrier, Music Specialist, entertained the Board and viewing audience prior to the start of the meeting and then played one additional number.

Dr. Murray thanked Ms. Burrier and her students for their performance.

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Chairman Dr. Barbara Murray called for a brief recess at 5:42 p.m.
The meeting reconvened at 5:45 p.m.
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A-6. Emergency Item
A-7. Adoption of Agenda
4. Adoption of Agenda

Minutes: 

Dr. Binggeli read the following changes into the agenda:

Consent Revisions
F-14. Florida Department of Health Child Care Food Program
F-19. Instructional Staff Recommendations
F-22. Magnet Schools Assistance Program Grant



Motions:

Approve the October 8, 2013 School Board agenda and it's revisions.

- PASS
 
Vote Results
Motion: Michael Krupp
Second: Karen Henderson
Karen Henderson- Aye
Amy Kneessy- Aye
Michael Krupp- Aye
Barbara Murray- Aye
Andrew Ziegler- Aye


B. Recognition of Visitors/Guests/Staff
B. District Communications

5. Spotlight on Education

Minutes: 

Dr. Binggeli introduced Melbourne High School students, Nick Collazo, and Jade-Lynn Leonardo, who provided an overview on their International Baccalaureate (IB) Global Outreach Program.  The students explained a fundraiser that they have been working on to raise funds to support the installation of solar power in a rural school in Uganda, Africa.  Last year, they set the goal to raise $1,000 and it was met.  This year, they intent to up their goal to $1,500.

B. Accounting Services

6. Recognize Accounting Services for Excellence in Financial Reporting

Minutes: 

Ms. Preston announced that the Accounting Department has been awarded two prestigious awards, the Meritorious Budget Award from the Association of School Business Officials (ASBO) and the Distinguished Budget Presentation Award from the Government Finance Officers Association (GFOA). She stated these honors represent the highest form of recognition for excellence in the area of governmental accounting and financial reporting.

Ms. Preston explained that the District's Comprehensive Annual Financial Report (CAFR) was reviewed by an impartial panel representing each respective organization and judged to meet the highest standards of each program; particularly demonstrating a constructive "spirit of full disclosure" which clearly communicates the district's financial story. She noted that this is the thirteenth consecutive year that the Financial Division has applied for and received the ASBO and GFOA awards.

Jo Ann Clark, Director of Accounting Services, Kathy Jackson, Accounting Manager, and Michelle Coppolla, Accounting Manager, where instrumental in achieving these prestigious awards for Brevard Public Schools due to their hard work and due diligence.

Chairman Dr. Barbara Murray and Dr. Binggeli presented the ASBO and GFOA plaques to Ms. Clark, Ms. Jackson and Ms. Coppolla and expressed their congratulations.


C. Resolutions/Proclamations
C. District Communications

7. National Principals Month
Attachment: Resolution in Support of National Principal Month.pdf
Minutes: Michelle Irwin, Director of District Communications, read the proclamation.

Motions:
Recognize October 2013 as National Principals Month- PASS
 
Vote Results
Motion: Amy Kneessy
Second: Karen Henderson
Karen Henderson- Aye
Amy Kneessy- Aye
Michael Krupp- Aye
Barbara Murray- Aye
Andrew Ziegler- Aye

C. School Food & Nutrition

8. Proclaim October 14 - 18, 2013 as National School Lunch Week
Attachment: NSLW RESOLUTION2013.pdf
Minutes: Ms. Irwin read the proclamation.

Motions:
Adopt the attached resolution proclaiming the week of October 14 - 18, 2013 as National School Lunch Week.- PASS
 
Vote Results
Motion: Michael Krupp
Second: Andrew Ziegler
Karen Henderson- Aye
Amy Kneessy- Aye
Michael Krupp- Aye
Barbara Murray- Aye
Andrew Ziegler- Aye

C. Transportation

9. Resolution - National School Bus Safety Week
Attachment: RESOLUTION2013.pdf
Minutes: Ms. Irwin read the proclamation.

Motions:

Proclaim October 21 through October 25 as National School Bus Safety Week.

- PASS
 
Vote Results
Motion: Michael Krupp
Second: Andrew Ziegler
Karen Henderson- Aye
Amy Kneessy- Aye
Michael Krupp- Aye
Barbara Murray- Aye
Andrew Ziegler- Aye

C. Instructional, Behavioral and Psychological Services

10. Disability History and Awareness Instruction Weeks
Attachment: 2013Disability History and Awareness Instruction Weeks.pdf
Minutes: 

Ms. Irwin read the proclamation.

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Dr. Krupp explained that with the addition of inclusion, the district serves students with severe disabilities up to age of 21, which is quite the challenge. He expressed his gratitude to everyone who is involved.
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Motions:

Adopt the Resolution declaring October 1 - 11, 2013 as Disability History and Awareness Instruction Weeks".

- PASS
 
Vote Results
Motion: Michael Krupp
Second: Amy Kneessy
Karen Henderson- Aye
Amy Kneessy- Aye
Michael Krupp- Aye
Barbara Murray- Aye
Andrew Ziegler- Aye


D. Presentations
D. Financial Services

11. Budget and Referendum Presentation
Attachment: Capital Budget and Referendum Information - 8Oct13.pdf
Attachment: Buses Graph - Current Purchase Practice.pdf
Attachment: Buses Graph - Potential Purchase Practice.pdf
Minutes: 

Dr. Brian Binggeli and Judy Preston, Associate Superintendent of Financial Services, gave a presentation to the Board and viewing audience on Budget and Referendum Information, which covered the following topics:

  • Capital Funds vs. Debt
  • Options for Voter Referendum
  • Four Options for Capital Voter Referendum
  • Four Types of Funding Used for Capital Needs
  • Current Use of Available Funding
  • If Surtax is Available
  • Property Tax Roll Percentage Scenarios
  • Tax Roll History and Projections
  • Capital Revenue vs. Debt
  • Capital Funds vs. Renewal
  • Capital Funds vs. Renewal with Surtax
  • Without Sales Surtax
  • With Sales Surtax
  • Current Purchasing Practice
  • Potential Purchasing Practice
  • Questions and Answers

Dr. Binggeli explained the realities that would occur if the district was unsuccessful in receiving the surtax and how it would affect our students in the future.

School Board members agreed to hold discussion pertaining to the presentation until the information section of the agenda.


E. Public Comment
12. Public Comment

Minutes: 

Chairman Dr. Barbara Murray reminded the public that there is a maximum allotted time for each speaker of three minutes and that the Board will not respond to the comments or requests but the Superintendent of Schools will investigate and respond in a timely manner.

  1. Jari Karvonen, Melbourne - School Bus Drop-Offs to Two Separate Households
  2. David Kearns, Palm Bay - Books and Budget 
  3. Richard Smith, BFT - Union Item
  4. Dean Paterakis, Melbourne - Unethical Behavior
  5. Martha Franco, Cocoa - School Issues, Children
  6. Beth Moran, Indialantic - Pineapple Cove Classical Academy

Chairman Dr. Barbara Murray thanked the speakers and stated that their willingness to speak before the Board is appreciated. 


F. Consent
F. Board Office/Superintendent

13. Approval of Minutes
F. School Food and Nutrition

14. Florida Department of Health Child Care Food Program
Attachment: Child Care Food Program Application Packet 09302013.pdf
F. Purchasing & Warehouse

15. Property Disposal
Attachment: Oct. 8 Board Report.pdf
Attachment: Oct. 8 Board Letters.pdf
16. Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements
Attachment: a - ITB 14-B-042-CJ - EdConnect Newletter Printing, Packaging, and Delivery Services.pdf
Attachment: b - ITB 14-B-044-DR - Onsite Employee Flu Vaccination Clinics.pdf
Attachment: c - RFP 14-P-024-DR Life & Disability Insurance Agenda Item.pdf
Attachment: d-SS 13-SS-028-CJ - Contrax Furnishings - Cafeteria Refreash Program - Extension Agenda.pdf
Attachment: e - SSA 14-009-CJ - Jostens - Johnson Middle.pdf
Attachment: f - SSA 14-047-WH - NCS Pearson Mims Elementary.pdf
F. Human Resources

17. Job Description - Free & reduced Application Coordinator
Attachment: Coord-Free&Reduced.pdf
18. Support Staff Recommendations
Attachment: Support Staff 10-08-13.pdf
19. Instructional Staff Recommendations
Attachment: Instructional Staff 10-08-13 - Corrected.pdf
Attachment: 2013 October 8 ESOL Only (7).pdf
F. School Choice

20. Amend the Contract for Odyssey Preparatory Charter Academy
Attachment: Odyssey Charter Request and Amendment Agreement.pdf
21. Amend the Contract for Imagine Schools at West Melbourne
Attachment: Imagine Request and Amendment Agreement.pdf
22. Magnet Schools Assistance Program (MSAP) Grant
Attachment: MSAP Organizational Chart.pdf
Attachment: Voluntary Desegregation plan.pdf
Attachment: MSAP Job Descriptions.pdf
Attachment: Technology-Network Support Associate.pdf
F. Middle School Programs/K-12

23. Carol M. White Physical Education Program Grant
Attachment: BPS PEP Final Abstract 4_12_13.pdf
F. Students at Risk

24. Lease Agreement with Melbourne Auditorium
Attachment: Melb Aud Rental Requirements.pdf
Attachment: Melb Aud Lease Agreement.pdf
F. South Area Superintendent

25. Bayside High School NJROTC Trip to Parris Island/Charleston, South Carolina
Attachment: Bayside ROTC Trip to Parris Island-Charleston, SC Nov 2013.pdf
F. Project Management

26. Cocoa High School - Guaranteed Maximum Price for Portable Classroom Installation
Attachment: CHS Portable Installation GMP & Budget.pdf
27. Change Orders 2 & 3 for 2013 Food Service Capital Projects for DeLaura M.S. & Stevenson E.S.
Attachment: DeLaura MS CO #3 and Stevenson ES CO #2.pdf
28. Tropical ES Walkway Roof Replacement - Change Order No. 1
Attachment: Change Order #1 Tropical ES Walkway.pdf
F. District Security

29. Eau Gallie High School Beachside Municipalities Memorandum of Understanding
Attachment: 13-14 FINAL EGHS - Beachside Municipalities 9.16.13.pdf
Attachment: EGHS - Beachside MOU - Attachment 1.pdf
F. Approval of Consent

30. Approval of Consent Agenda

Minutes: 

Dr. Binggeli congratulated the following:

  • Cynthia Moore, for her reclassification from the position of Guidance Services Professional at Bayside High School to the position of Dean/Assistant Principal (10 month) at Bayside High School.
  • Barbara Martin, for her transfer from the position of Assistant Principal (10 month) at Jupiter Elementary School to the position of Assistant Principal (10 month) at Riverview School.

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Chairman Dr. Barbara Murray called for a break at 7:23 p.m. The Regular School Board Meeting was reconvened at 7:37 p.m.
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Motions:
Approve the consent agenda of October 8, 2013 with the exception of those items pulled for discussion.- PASS
 
Vote Results
Motion: Michael Krupp
Second: Andrew Ziegler
Karen Henderson- Aye
Amy Kneessy- Aye
Michael Krupp- Aye
Barbara Murray- Aye
Andrew Ziegler- Aye


Items Pulled for Discussion
G. Action
H. Information
H. Financial Services

31. Referendum for One-Half Cent Sales Tax

Minutes: 

Ms. Kneessy stated that Dr. Binggeli ended his presentation with great closing comments pertaining to cutting administrators and requested that he add a slide that includes this information for future presentations.  She felt that this information provided a better overall summary and wants those sentiments left with any group that views it.   Ms. Kneessy suggested that a very specific cut list of additional items should be developed so that the community will be aware of the potential impact if the surtax is not received.

Mr. Ziegler agreed with Ms. Kneessy's statement to include information about administrators in future presentations as everyone is always saying to cut the district office.  He stated that the question is how will all the functions be performed and how many staff members will need to be hired to perform the functions that would not be served if we cut administrative staff.  He asked that if we assumed that 2 people would make up that deficit, what would the cost be associated with these employees added at each school.  Mr. Ziegler said that this would help the public understand that a distributed model is not exactly the most cost effective model.  

Dr. Krupp expressed that it will hit home when the general public sees the information presented by Dr. Binggeli pertaining to the current practice of purchasing buses.  He stated that when a bus is over ten years old, you cannot find parts for them.  If you are able to find the parts you would have to pay extra for shipping, plus the down time when waiting for them to be delivered.  Dr. Krupp explained that buses have to be scrutinized every 30 days, taking them off the road and having at least two mechanics thoroughly checking each area. 

Dr. Krupp also stated that we have air conditioning units that are 15-20 years old.  The very maximum life span on a air conditioner unit or chiller is 12-15 years. He explained that you may be able to replace a house unit for $3,000 - $4,000 but the cost to replace a unit in a school is $100,000 - $200,000, which adds up fast.

Dr. Krupp commented that when presenting this information to the community a prioritized cut list needs to be available which identifies what will be cut if the surtax does not pass.

Ms. Henderson stated that she was in support of the referendum before and still does support it.  She expressed that she really hoped that it had passed last time.  Ms. Henderson said that there should be a two-prong approach.  She would like to have Communications provide a strategy of how this information is going to be presented to the voters and a timeline.  Ms. Henderson explained that while we are informing the public on what the surtax can be used for we also should be informing them of the changes that need to take place in the Legislature.  She believes this is going to be the key to success for this vote.

Ms. Kneessy asked Dr. Binggeli if his Board of Reference panel was going to be involved in the process.  Dr. Binggeli explained who the panel was comprised of and informed the Board on how they will be involved.

Dr. Murray asked for the ball park figure on how much money would we be able to pull back from capital that we moved over from operating if the surtax passed.  Ms. Preston answered that it would be approximately $6 million.

Dr. Murray also commented that when we attempted to receive the surtax on the last ballot, we had large scaled community forums and she believes that the communities really didn't have the opportunity to identify with what was going to occur in their own backyard.  She asked that we explore the methods that we have done in the past, where we work through each individual school site and target those parents and surrounding neighbors specifically to inform them of what will occur in their school if the surtax does not pass.  Dr. Murray stated that there were communities that made it very clear that they didn't care what happened in other communities and just wanted to save their own school.  She believes that this is due to them not seeing the big picture as we approached it too globally.  Dr. Murray understands that it will take more training for the principals but they know their communities and their parents more than anyone at the district.  She stated that when people are looking at their own backyards, they get real serious.

Dr. Krupp asked Ms. Preston to reiterate from the last referendum what a half-cent sales tax equates to a yearly budget of a household with 4-8 people.  Ms. Preston explained that it is estimated at about $18.00 - $19.00 annually.  Dr. Binggeli clarified that if you are already a homeowner you would pay less.  Dr. Krupp drew focus on the minimal daily amount of .10 cents. 

Dr. Binggeli expressed that they planned to move forward with an consent item on the next agenda.  Dr. Murray stated that they look forward to voting on the item.

H. Budgeting, Cost Accounting & FTE

32. 2014-15 Budget Adoption Schedule
Attachment: School Board Trim Timetable.pdf
H. Human Resources

33. Job Description - Coordinator-Position Control
Attachment: Coord-Position Control.pdf
H. Curriculum & Instruction

34. 2013-2014 Student Progression Plan for Brevard Public Schools
H. School Choice

35. 2014-2015 Charter Application Recommended for Approval
Attachment: Pineapple Cove - BPS Charter Application Summary FINAL.pdf
Attachment: Pineapple Cove - Academic Design FINAL.pdf
Attachment: Pineapple Cove - Organizational Plan FINAL.pdf
Attachment: Pineapple Cove - Business Plan FINAL.pdf
Minutes: 

Mr. Ziegler wanted to ensure that we didn't overlook thanking the Choice department for the review of Charter School applications as they are extremely long and complicated.  He also wanted to congratulate Pineapple Cove for successfully completing the application and being accepted to become a charter school.

Dr. Binggeli added to Mr. Ziegler's comment and stated that initially there were problems with the application, but everything was resolved by thorough communication between the Office of School Choice and Pineapple Cove.  He said that when a charter school opens up we want it to be successful because they are all our kids.  Dr. Binggeli also wanted to applaud everyone who is involved in this process.

H. Students at Risk

36. Revision of School Board Policy 5517.01
Attachment: Bullying and or Harassment Policy Change.pdf
Attachment: Bullying and Harassment Bylaws and policies.pdf
H. South Area Superintendent

37. Melbourne High School Crew Team Trip to Augusta, Georgia
Attachment: MHS Crew Team Trip to Augusta, GA - Nov 2013.pdf
H. North Area Superintendent

38. Wild About Birds Consultant for Imperial Estates Elementary
39. Jackson Middle School Quest Team field trip to Washington, DC
H. District Security

40. Brevard County Sheriff's Office Agreement for Criminal Justice Information
Attachment: BPS - BCSO Interagency Agreement - BULLET Access 9.23.13 hp.pdf

I. Staff Reports
41. Staff Report(s)

Minutes: There were no staff reports.

J. Additional Public Presentations (If Required)
42. Additional Public Presentations

Minutes: There were no additional public presentations.

K. Board Member Reports/Discussion Points
43. Board Member Reports

Minutes: 

Dr. Krupp encouraged the viewing audience and the Board to attend the Art & Algorithms event in Titusville.  He explained that there is holographic art presented during the evening hours and that it is interesting to see technology and algorithms work with computerized formulas.  Dr. Krupp also stated that they had 3-D imaging which was a different approach to art.

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Ms. Henderson stated that she is getting a fair number of complaints on the new Legacy Club (the old Gold Club) application process.  She feels that it is inconvenient for seniors to have to pick up an application at only four locations when it used to be available at each school.  Ms. Henderson stated that we should consider changing it back.  Ms. Kneessy suggested that it at least be brought back to Elementary Schools.  Ms. Henderson said that would be better than just four locations.  Ms. Irwin explained that the public can call District Communications and they will complete the application for them.  Ms. Henderson stated that this process doesn't sound like the most efficient way to do business.  
 
Dr. Murray piggy backed on Ms. Henderson's comment and realizes that principals are very busy, but this is something that a clerk can do.  She stated that the whole idea of community relations and getting the communities support is to have as many people come into the schools and witness the good things that are taking place.  Dr. Murray said that if we make things more difficult, which turns people away, it is certainly not in the best interest for anyone.  She stated that she believes it is going exactly the wrong way.
 
Dr. Murray stated that there is a consensus amongst the Board that the process be revisited so we encourage people to come into our schools.  Ms. Irwin said that she would be happy to do that.
 
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Ms. Henderson recognized Viera High's Tech, Mr. Courtney, for his new parent notification system.  Ms. Henderson explained that there was a thunderstorm a few weeks ago that started in sixth period and students were not allowed to change classes, which delayed the bus dismissal; therefore, a lot of parents were wondering why their child was not home.  She stated that with the new simple, easy and FREE parent notification system, parents will be notified when something like this happens in the future.
 
Ms. Henderson also wanted to inform all of the viewing audience that it is Cape Coast Conference time which are happening throughout the county.   
 
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Mr. Ziegler stated that he is glad to hear that they are finding new technical ways to improve communication with parents.  He is curious what the free methods are and if this can be brought to all the schools. 

Mr. Ziegler also commented that he attended the Children's Hunger Summit and wanted to thank our staff members for speaking there.   He stated that it was directed at faith based organizations and how we can all work together to serve the children in our community.

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Dr. Murray stated her plans to visit Stevenson Elementary School for their annual Walk To School Day event. 

Dr. Murray also stated that she is meeting with Dr. Brenda Fettrow, YMCA District Vice President, and Ms. Van Meter, Associate Superintendent of Curriculum and Instruction, to brainstorm on some sort of community awareness forum, in terms to the state of the children in Brevard County, where we will bring in organizations like the Children's Hunger Summit.  She believes that people within Brevard County are truly unaware on some of the conditions and situations that our children are having to experience on a daily basis, in terms of being hungry or homeless.  Dr. Murray feels that as a community, we need to bring all the organizations together to have some community networking with all of the other agencies to create a community awareness in Brevard County.  

Dr. Murray wanted to congratulate the Children's Hunger Program for their success and for the great things that they are doing to support Brevard County Schools.   She explained that it is difficult to be hungry and successful.  Dr. Murray gave the scenario of going on a diet and you get to the point when you are kind of mean.  When you finally get to that panic state you can go to the refrigerator, but what would happen if the refrigerator is completely empty.   Dr. Murray explained that if more people would role play that scenario through, they would have a lot more empathy for those who are in need.


L. Superintendent's Report
44. Superintendent's Report

Minutes: Dr. Binggeli commented on Ms. Henderson's statement on the storm that resulted in the students not being dismissed on time at Viera High.  He stated that although the students may categorize it as "stuck in school", he  prefers the term "maintained safely at school" .

M. Adjournment
45. Adjournment

Minutes: Chairman Dr. Barbara Murray adjourned the School Board Meeting of October 8, 2013 at 8:09 p.m.

For futher details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).








Secretary

Chair