10-09-2012 Regular School Board Meeting
Agenda Item #19

Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements


The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments.  Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

1.  award to the lowest, responsive and responsible bidder or bidders.                                     

2.  approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or                                    

3.  reject all submittals due to cost, non-compliance with specifications, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.


a) SSA #13-058-WH - NCS Pearson, Inc. - Columbia Elementary

b) SSA #13-100-WH - Education Logistics, Inc. (Edulog) - Transportation

c) SSA #13-105-WH - Educational Learning Systems (Reading Plus) - Curriculum & Instruction

d) SSA #13-115-WH - NCS Pearson, Inc. - Turner Elementary

e) ITB #10-004/BM - Roof Repair Contractors - Maintenance

f) ITB #10-005/BM - Metal Roof Repair Contractors - Maintenace

g) PB #13-PB-018-LL -  Home Depot - Maintenance, Repair, Operating Supplies & Related Services (US Communities) - Maintenance

h) PB #13-PB-021-KR - Retirement Plan Compliance and Administration Services Agreement - Financial Services

i) PB #13-PB-024-CO - Gov Deals - Office of Purchasing and Warehouse Services


Meeting Date(s)
Consent w/o Information - 10/9/2012

Authority for Action
Board Policy #6320, Florida Statute # 287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Operating - Categorical
Operating - Other
Special Revenue - Federal
Special Revenue - Food Services

Cost Center
12-13a) $48,982.40Yes42221314130016400693/312101/000
12-13b) $25,650.00Yes10093400012267800693000
12-13c) $25,000.00Yes10098100018885100693103
12-13c) $60,400.00Yes10098100010975100693103
12-13d) $29,576.00Yes42221214130015100693101
12-13e) VariableYes10095620029328100354000
12-13f) VariableYes10095620029328100354000
12-13g) VariableYes10095620029248100511000
12-13h) VariableYes10098300010027500312000


Cheryl L. Olson, Director of  Purchasing and Warehouse Services ext. 645

Judy R. Preston,  Associate Superintendent of Financial Services, ext 600

Attachment:  13-058- WH NCS Pearson Agenda Item.pdf
Attachment:  13-100- WH Edulog Agenda Item.pdf
Attachment:  SSA 13-105-WH Educational Learning Agenda Item.pdf
Attachment:  13-115-WH Pearson Turner Agreement.pdf
Attachment:  10-004BM Roof Repair Extension Agenda Item.pdf
Attachment:  10-005BM Metal Roof Repair Extension Agenda Item.pdf
Attachment:  PB #13-PB-018-LL Home Depot Agenda Item.pdf
Attachment:  13-PB-021-KR Agenda Item.pdf
Attachment:  13-PB-024-CO Online Surplus GovDeals Agenda Item.doc.pdf