10-09-2018 School Board Meeting


The School Board of Brevard County, Florida met for its regular meeting on Tuesday, October 9, 2018, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, September 27, 2018. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

A. Call to Order
1. Call to Order

Minutes: Chairman John Craig called the meeting to order at: 5:30 p.m.

A. Roll Call
2. Roll Call

Minutes: 

Members Present: John Craig, Tina Descovich, Matt Susin and Andy Ziegler

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Misty Belford was absent due to unforeseen circumstances.
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A. Moment of Silence
3. Moment of Silence

Minutes: There was no one for whom to hold a moment of silence.

A. Invocation
A. Pledge of Allegiance
4. Pledge of Allegiance

Minutes: Matt Reed, Assistant Superintendent of Government and Community Relations, led the Pledge of Allegiance.

A. Entertainment
A. Board Member/Superintendent Recognitions
5. Board member/Superintendent Recognitions

Minutes: Board members and Dr. Mullins used this opportunity to recognize and thank students, staff and community members and emphasized the importance of each to Brevard Public Schools.

A. Emergency Item
A. Adoption of Agenda
6. Adoption of Agenda


Motions:
Adopt the October 9, 2018 School Board Meeting agenda and its revisions.- PASS
 
Vote Results
Motion: Tina Descovich
Second: Matthew Susin
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye


A. Administrative Staff Recommendations
7. Administrative Staff Recommendations

Minutes: Dr. Mullins recognized and congratulated the administrative staff personnel present.  Each was given an opportunity to make brief comments and introduce family, friends and colleagues in attendance.

Motions:

Approve the applicable listed administrative staff recommendations:

Revise the effective start date for Randy Wheeler in the position of Acting Director of Transportation from September 12, 2018 to July 2, 2018, previously approved on the September 11, 2018 board agenda.

Accept the position change of Susan M. Hann from the position of Interim Assistant Superintendent of Facilities Services, board approved on June 12, 2018, to the position of Assistant Superintendent of Facilities Services, effective September 21, 2018.

The reclassification/transfer of Sarah J. Oberbeck from the position of Teacher at Gemini Elementary School to the position of Interim Assistant Principal (10 month) at Meadowlane Intermediate Elementary School, on annual contract, effective October 29, 2018. Annual salary based on grade 22 of the Nonbargaining Salary Administration Program

The reclassification/transfer of Keith A. Schachter from the position of Magnet Coordinating Teacher at Palm Bay Magnet High School to the position of Assistant Principal (10 month) at Palm Bay Magnet High School, on annual contract, effective October 10, 2018. Annual salary based on grade 24 of the Nonbargaining Salary Administration Program.

- PASS
 
Vote Results
Motion: Tina Descovich
Second: Matthew Susin
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye


B. Recognition of Visitors/Guests/Staff
C. Resolutions/Proclamations
C. Transportation

8. Resolution - National School Bus Safety Week
Attachment: RESOLUTION2018.pdf
Minutes: 

Mr. Reed read the resolution.



Motions:
Adopt the attached Resolution proclaiming the week of October 22-26, 2018 as National School Bus Safety Week.- PASS
 
Vote Results
Motion: Matthew Susin
Second: Tina Descovich
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye


D. Presentations
E. Public Comment
9. Public Comment

Minutes: 

Speakers were reminded that they had three minutes to speak and of the decorum expected while making comments.

Speakers in order of appearance:

  • Vanessa Skipper - Air conditioning

F. Consent
F. Board Office

10. Meeting Minutes
Attachment: 2018-0925 Meeting Minutes.pdf
Attachment: 2018-0925 Rule Development Workshop.pdf
F. Financial Services

11. Property Disposal
Attachment: Board Report - 10-09-2018.pdf
Attachment: Board Report Letters - 10-09-2018.pdf
F. Human Resources

12. Support Staff Recommendations
Attachment: Support Staff 10-09-18.pdf
13. Instructional Staff Recommendations
Attachment: Instructional Staff 10-9-18.pdf
Attachment: 2018 October 9 HANDOUT.pdf
F. Student Support Services

14. Florida Blue Foundation Grant Program
F. Elementary Office of Leading and Learning

15. Head Start Governing Board and Policy Council Reports and Annual Program Information Report (PIR)
Attachment: 04CH010481-SummaryReport_Final (002).pdf
Attachment: August 2018v.2 (002).pdf
Attachment: July 2018 v.2_with Financials (002).pdf
Attachment: June 2018 v.2_with financials (002).pdf
F. Project Management

16. Superintendent's Designee for Facilities Contract Approval up to $50,000
Attachment: Policy 6340.pdf
17. Designation of School Board Representative to the Brevard County Educational Facilities Impact Fee Benefit District Advisory Committees
18. District School Security - Design Build Services - SALES SURTAX
Attachment: District School Security Precon Attachments.pdf
Attachment: School Security Cluster A Preconstruction Cost Benefit Analysis Form.pdf
Attachment: District School Security contract amendment for time extension.pdf
19. Cocoa Jr./Sr. High School - Design Build Services - SALES SURTAX
Attachment: Cocoa GMP Attachments Buildings 18 and 34.pdf
Attachment: Cocoa Bldg 18 and 34 cost benefit form.pdf
F. District Security

20. Bureau of General Services, Office of Emergency Management 2018-2019 Annual Florida Safe Schools Assessment Report - FSSAT
Attachment: 2018-2019 Brevard County District FSSAT.pdf (Confidential Item)
F. Approval of Consent

22. Approval of Consent


Motions:
Approve the October 9, 2018 Consent Agenda with the exception of those items pulled for discussion.- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: Tina Descovich
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye


Items Pulled for Discussion
F. Compensation Services

21. Job Description - Director, Transporation
Attachment: 9600_DIR-TRANSPORT_D0258 Draft.pdf
Minutes: 

Mr. Ziegler pulled the item and wanted the Board to not limit possible candidates by degrees.  He expressed that in some situations,  experience can prove far more valuable than having someone with a specific degree with no experience.

The Board asked Dr. Thedy to provide her rationale.  She had surveyed multiple counties and had aligned the job description with industry standards that she could find.



Motions:
Approve amending the attached Job Description to include "may consider experience" in lieu of a bachelor's degree.- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: Matthew Susin
John Craig- Nay
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye


G. Action
G. Board Office

23. Board Policy 3211 Whistleblower Protection
Attachment: 3211 Executive Summary, Current, NEOLA, Redline, Clean (SB Mtg 10-9-18).pdf
Minutes: 

Ms. Descovich suggested adding something to the administrative procedures which would outline running the whistleblower complaints by the external auditors for review on a monthly basis. 

Ms. Envall said she already has, as part of the administrative procedures, a notification process for the Board Chair and the Superintendent.  Regarding sending whistleblower complaints to the external auditors, Ms. Envall asked if that was something that should be run by the Audit Committee.  Board consensus was to update the procedures and ask the Audit Committee to see if they could add a review of the external auditors to the RSM contract and make sure the entire Board is notified of complaints.

Mr. Craig said he had spoken with Dr. Mullins about the name "whistleblower."  He felt that "School Board/Business Integrity" may be a more apropos name. 



Motions:

Hold a public hearing and approve the revisions to Board Policy 3211 Whistleblower Protection. 

- PASS
 
Vote Results
Motion: Tina Descovich
Second: Matthew Susin
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye

G. Purchasing & Warehouse

24. Purchasing Solicitations
Attachment: a - 1- ITB 18-B-084-NC Cafeteria Employees Uniform - New Award.pdf
Attachment: b - 2 - ITB 18-B-084-NC Cafeteria Employee Uniforms - .pdf
Attachment: c - ITB 13-B-044-WH - Telephone System Maintenance and Installation Services.pdf

Motions:

Approve the Invitation To Bid (ITB) below:

a - ITB 18-B-084-NC - Cafeteria Employee Uniforms - Updated Look - Food & Nutrition Services - $675,000.00 - Special Revenue Federal

Approve the Invitation To Bid (ITB) Cancellation below:

b - ITB 18-B-084-NC - Cafeteria Employee Uniforms - Updated Look - Cancellation with Uniforms Manufacturing, Inc. - Food & Nutrition Services

Approve the Invitation To Bid (ITB) below:

c - ITB 13-044-WH - Telephone Systems Maintenance & Installation Services - Educational Technology - approx. $95,000.00 - Various

 

 

- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: Matthew Susin
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye

G. Human Resources

25. Board Policy 8210 - School Calendar
Attachment: 8210 Executive Summary, Current, Neola, Redline, Clean (SB Mtg 10-9-18).pdf

Motions:

Hold a public hearing and approve the revisions to Board Policy 8210 School Calendar.

- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: Tina Descovich
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye

G. Student Services

26. Board Policy 8800 - Religious/Patriotic Ceremonies and Observances
Attachment: 8800 Executive Summary, Current, Neola, Redline and Clean (SB Mtg 10-9-18).pdf

Motions:

Hold a public hearing and approve the revisions to Board Policy 8800 Religious/Patriotic Ceremonies and Observances.

- PASS
 
Vote Results
Motion: Matthew Susin
Second: Tina Descovich
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye

27. Board Policy 8810 - The American Flag
Attachment: 8810 Executive Summary, Current, Neola, Redline and Clean (SB Mtg 10-9-18).pdf

Motions:

Hold a public hearing and approve the revisions to Board Policy 8810 The American Flag.

- PASS
 
Vote Results
Motion: Matthew Susin
Second: Tina Descovich
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye

G. District Operations

28. Board Policy 7217 - Weapons
Attachment: 7217 Executive Summary, Current, Neola, Redline and Clean (SB Mtg 10-9-18).pdf

Motions:

Hold a public hearing and approve the revisions to Board Policy 7217 Weapons.

- PASS
 
Vote Results
Motion: Matthew Susin
Second: Andrew Ziegler
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye

29. Board Policy 5772 - Weapons
Attachment: 5772 Executive Summary, Current, Neola, Redline and Clean (SB Mtg 10-9-18).pdf

Motions:

Hold a public hearing and approve the revisions to Board Policy 5772 Weapons.

- PASS
 
Vote Results
Motion: Tina Descovich
Second: Matthew Susin
Matthew Susin- Aye
Andrew Ziegler- Aye
John Craig- Aye
Tina Descovich- Aye

G. Elementary Office of Leading and Learning

30. Board Policy 2240 - Controversial Issues
Attachment: 2240 Executive Summary, Current, Neola, Redline and Clean (SB Mtg 10-9-18).pdf

Motions:
Hold a public hearing and approve the revisions to Board Policy 2240 Controversial Issues.- PASS
 
Vote Results
Motion: Tina Descovich
Second: Andrew Ziegler
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye


H. Information
H. Environmental, Health & Safety

31. 2017-18 Comprehensive Fire Safety, Casualty Safety and Sanitation Inspection
Attachment: BPS Full Inspection Report 17 18.pdf
Attachment: Charter Inspection Portfolio 17 -18.pdf

I. Staff Reports
J. Additional Public Presentations (If Required)
K. Board Member Reports/Discussion Points
32. Discussion Point- PBM Bid Review

Minutes: 

Mr. Ziegler began by stating that  health care and pharmacy benefits have been a passion of his for many years.  He said that he and Mr. Langdorf had some collaborative discussion on the best way to save money for employees on pharmacy benefits about a year out. 

Rightfully so, the Board asked for the pharmacy benefits to go out to bid. Mr. Ziegler said that it was very concerning when the Board was told there was no data on Cigna's disk. Because of the data missing from the disk, they were deemed disqualified.

Cigna had requested to send the missing data after the fact and general counsel had told them they could not.  Mr. Ziegler asked Ms. Envall to elaborate.   She referenced Statute  120.57 (3) (f) which states that no supplemental information can be supplied after the bid has closed.

Mr. Ziegler said that he learned that the information "not on the disk" was the re-pricing data. Mr. Ziegler said that he did not feel that Cigna should have been disqualified. He followed by explaining his rationale. He still has some confusions.  Ms. Descovich asked Mr. Ziegler to make sure he sent a letter he had received from Cigna to RSM (the external auditors). Mr. Ziegler and Mr. Susin asked for a copy of a response letter that was sent back to Cigna.

Follow-up discussion concerning this matter will be added to a future workshop or retreat after RSM reviews.

33. Aftercare fees

Minutes: 

It was determined that discussion on aftercare fees was not needed at this meeting.

34. Board Member Reports/Discussion Points

L. Superintendent's Report
35. Superintendent's Report

M. Adjournment
36. Adjournment

Minutes: Chairman Craig adjourned the meeting at: 6:57 p.m.

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).








Secretary

Chair