10-11-2016 Regular School Board Meeting
Agenda Item #20

Purchasing Solicitations


The Office of Purchasing Services prepares and distributes solicitations in collaboration with the schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting the Office of Purchasing Services.


Award the Invitations to Bid (ITBs) below:

a - ITB #17-B-007-OC - Warehouse Stock - Classroom, Office, and Art Supplies - Purchasing & Warehouse Services - $145,000.00 - Operating - Other

Approve the Piggyback (PB) below:

b - PB #17-032-OC - Supplies, Equipment & Services for Students/Individuals with Sensory and/or Physical Impairments -  Student Services - $100,000.00 - Special Revenue - Federal

Approve the State Contract (SC) extension below:

c - SC #13-SC-126-CJ - Office and Educational Consumables - Extension - Purchasing & Warehouse Services - $800,000.00 - Operating - Other

Approve the State Contract (SC) purchase below:

d - SC #17-SC-021-LU - Motor Vehicles - Operations - $500,000.00 - Operating - Other

Approve the Sole Source (SS) purchase below:

e - SS #17-SS-031-LU - Automated Logic Contracting Services, Inc. - Facilities Services - $50,000.00 - Operating - Other

Meeting Date(s)
Action - 10/11/2016

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Operating - Other
Special Revenue - Federal

Cost Center
2017e) $50,000.00Yes100Various0029208100354000


Ed Parker - Director of Purchasing & Warehouse Services, ext. 645

Dr. Mark W. Mullins - Deputy Superintendent/Chief Operating Officer, ext. 229

Attachment:  a - ITB 17-B-007-OC - Warehouse Stock.pdf
Attachment:  b - PB 17-PB-032-OC - Supplies Equipment Services.pdf
Attachment:  c - SC 13-SC-126-CJ - Office and Educational Consumables - Extension.pdf
Attachment:  d - SC 17-SC-021-LU - Motor Vehicles.pdf
Attachment:  e - SS-17-SS-031-LU - Automated Logic.pdf