10-11-2016 Regular School Board Meeting
Agenda Item #20


Title
Purchasing Solicitations

Discussion

The Office of Purchasing Services prepares and distributes solicitations in collaboration with the schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting the Office of Purchasing Services.



Recommendation

Award the Invitations to Bid (ITBs) below:

a - ITB #17-B-007-OC - Warehouse Stock - Classroom, Office, and Art Supplies - Purchasing & Warehouse Services - $145,000.00 - Operating - Other

Approve the Piggyback (PB) below:

b - PB #17-032-OC - Supplies, Equipment & Services for Students/Individuals with Sensory and/or Physical Impairments -  Student Services - $100,000.00 - Special Revenue - Federal

Approve the State Contract (SC) extension below:

c - SC #13-SC-126-CJ - Office and Educational Consumables - Extension - Purchasing & Warehouse Services - $800,000.00 - Operating - Other

Approve the State Contract (SC) purchase below:

d - SC #17-SC-021-LU - Motor Vehicles - Operations - $500,000.00 - Operating - Other

Approve the Sole Source (SS) purchase below:

e - SS #17-SS-031-LU - Automated Logic Contracting Services, Inc. - Facilities Services - $50,000.00 - Operating - Other



Meeting Date(s)
Action - 10/11/2016

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Other
Special Revenue - Federal

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2017a)$145,000.00Yes100VariousVariousVariousVariousVarious
2017b)$100,000.00Yes42292804170145200VariousVarious
2017c)$800,000.00YesVariousVariousVariousVariousVariousVarious
2017d)$500,000.00Yes10096400010028110652000
2017e) $50,000.00Yes100Various0029208100354000

Contact

Ed Parker - Director of Purchasing & Warehouse Services, ext. 645

Dr. Mark W. Mullins - Deputy Superintendent/Chief Operating Officer, ext. 229




Attachment:  a - ITB 17-B-007-OC - Warehouse Stock.pdf
Attachment:  b - PB 17-PB-032-OC - Supplies Equipment Services.pdf
Attachment:  c - SC 13-SC-126-CJ - Office and Educational Consumables - Extension.pdf
Attachment:  d - SC 17-SC-021-LU - Motor Vehicles.pdf
Attachment:  e - SS-17-SS-031-LU - Automated Logic.pdf