10-11-2016 Regular School Board Meeting


The School Board of Brevard County, Florida met in special session on Tuesday, October 11, 2016, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, September 29, 2016. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

A. Call to Order
1. Call to Order

Minutes: Chairman Andy Ziegler called the meeting to order at: 5:33 p.m.

A. Roll Call
2. Roll Call

Minutes: Members Present: Misty Belford, John Craig, Amy Kneessy, Karen Henderson and Andy Ziegler

A. Invocation
A. Pledge of Allegiance
3. Pledge of Allegiance

Minutes: Cub Scout Troupe, Pack 369 from Merritt Island, presented the colors and led the Pledge of Allegiance.

A. Entertainment
A. Emergency Item
A. Adoption of Agenda
4. Adoption of Agenda
Attachment: 2016-1011 Supplemental.pdf
Minutes: 

Dr. Blackburn read into record the items on the Supplemental Agenda which are changes made to the agenda after it was published to the public on October 4, 2016.

Resolutions and Proclamations

  • Item C-6 on National Bullying Prevention Month

Consent Agenda

  • Item F-9 on Instructional Staff Recommendations

Action Agenda

  • Item G-20 on Purchasing Solicitations
  • Item G-21 on Deparment/School Initiated Agreements


Motions:
Adopt the October 11, 2016 School Board Meeting agenda and its revisions.- PASS
 
Vote Results
Motion: Amy Kneessy
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


A. Administrative Staff Recommendations
B. Recognition of Visitors/Guests/Staff
B. Project Management

5. Recognition of Brevard County Commission and Staff Regarding South Courtenay Parkway Sidewalk Relocation Project

Minutes: Sue Hann, director or

C. Resolutions/Proclamations
C. Students at Risk

6. National Bullying Prevention Month
Attachment: National Bullying Prevention Month.pdf

Motions:
Adopt the resolution declaring October as National Bullying Prevention Month. - PASS
 
Vote Results
Motion: Amy Kneessy
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


D. Presentations
E. Public Comment
7. Public Comments

Minutes: 

Chairman Ziegler reminded the speakers that the maximum allotted time for each speaker is three minutes. Clarification of information presented and answers to questions specific to district business and educational matters will be posted on the School Board's website under the section called "4 The Record."

There was one speaker:

Anthony Colucci - PGP


F. Consent
F. Board Office/Superintendent

8. Approval of Minutes
Attachment: 2016-0927 Board Workshop Draft Minutes.pdf
Attachment: 2016-0927 Draft Minutes.pdf
F. Human Resources

9. Instructional Staff Recommendations
Attachment: Instructional Staff 10-11-16.pdf
Attachment: 2016 October 11 ESOL.pdf
10. Support Staff Recommendations
Attachment: Support Staff 10-11-16.pdf
F. Secondary Office of Leading and Learning

11. Heritage High School Marching Band Field Trip to Winston-Salem State University, NC, October 13-16, 2016
Attachment: Heritage HS Marching Band Field Trip to Winston-Salem State University Homecoming - Information.pdf
Attachment: Ltr of Invitation to Heritage HS.pdf
Attachment: Heritage HS Marching Band Itinerary.pdf
12. Merritt Island Hgh School's Wrestling Team's Field Trip to Hilton Head, South Carolina - December 29-31, 2016
Attachment: Seahawk Duals Tentative Itinerary.pdf
13. Melbourne Hi Crew Field Trip to Augusta, Georgia, November 11 - 13, 2016
Attachment: MELBOURNE HIGH SCHOOL CREW ITINERARY.pdf
F. Accountability Testing & Evaluation

14. Uniform Assessment Calendar
Attachment: Uniform Statewide Assessment Calendar for Agenda Item_10_11_16_FIN.docx.pdf
F. Elementary Office of Leading and Learning

15. Head Start Non-Competitive 5 year Grant - Intent to Apply/Write
F. Head Start Program

16. Head Start Governing Board and Policy Council Report for the month of August 2016 with PIR
Attachment: GB and PC Monthly Report Aug 2016 with PIR.pdf
F. Project Management

17. Bayside High School - Additional HVAC Engineering Services - SALES SURTAX
Attachment: Bayside Additional Design Services Attachment.pdf
F. Approval of Consent

18. Approval of Consent


Motions:
Approve the October 11, 2016 Consent Agenda with the exception of those items pulled for discussion.- PASS
 
Vote Results
Motion: John Craig
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


Items Pulled for Discussion
G. Action
G. Financial Services

19. Revisions to Policy 6480 - Expenditures
Attachment: 6480 - Expenditures Current Policy - No changes.pdf
Attachment: 6480 - Expenditures Updated Policy Track Changes 8-18-16 UPDATED 10-3-16.pdf
Attachment: 6480 - Expenditures Updated Policy Clean Copy 8-18-16 UPDATED 10-3-16.pdf
Attachment: NEOLA Policy Change Sheet UPDATED 10-3-16.pdf
Attachment: NEOLA Policy 6480 Template.pdf
Minutes: 

Chairman Ziegler called the Public Hearing to order at:  6:04 p.m.

Hearing no speakers, Chairman Ziegler concluded the Public Hearing at: 6:04 p.m.



Motions:
Approve revisions to Policy 6480 - Expenditures as recommended.- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye

G. Purchasing & Warehouse

20. Purchasing Solicitations
Attachment: a - ITB 17-B-007-OC - Warehouse Stock.pdf
Attachment: b - PB 17-PB-032-OC - Supplies Equipment Services.pdf
Attachment: c - SC 13-SC-126-CJ - Office and Educational Consumables - Extension.pdf
Attachment: d - SC 17-SC-021-LU - Motor Vehicles.pdf
Attachment: e - SS-17-SS-031-LU - Automated Logic.pdf

Motions:

Award the Invitations to Bid (ITBs) below:

a - ITB #17-B-007-OC - Warehouse Stock - Classroom, Office, and Art Supplies - Purchasing & Warehouse Services - $145,000.00 - Operating - Other

Approve the Piggyback (PB) below:

b - PB #17-032-OC - Supplies, Equipment & Services for Students/Individuals with Sensory and/or Physical Impairments -  Student Services - $100,000.00 - Special Revenue - Federal

Approve the State Contract (SC) extension below:

c - SC #13-SC-126-CJ - Office and Educational Consumables - Extension - Purchasing & Warehouse Services - $800,000.00 - Operating - Other

Approve the State Contract (SC) purchase below:

d - SC #17-SC-021-LU - Motor Vehicles - Operations - $500,000.00 - Operating - Other

Approve the Sole Source (SS) purchase below:

e - SS #17-SS-031-LU - Automated Logic Contracting Services, Inc. - Facilities Services - $50,000.00 - Operating - Other

- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye

21. Department/School Initiated Agreements
Attachment: a - SSA 17 - 159 - OC - Herff Jones.pdf
Attachment: b - SSA 17-255-WH - ACT.pdf
Attachment: c - SSA 17-209-WH - Curriculum Assoc..pdf

Motions:

Approve the Sales and Service Agreements (SSAs) below:

a - SSA #17-159-OC - Herff Jones - Secondary Leading & Learning - $73,030.00 - Other Sources

b - SSA #17-255 - WH - ACT - Secondary Leading & Learning - $295,425.00 - Operating Other

c - SSA #17-209 - WH - Curriculum Assoc. - Elementary Leading & Learning - $26,300.00 - Special Revenue Title I

d - SSA 17 - 149 - DP - Corwin - $28, 207.15 Special Revenue

 

- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye

G. Facilities Services

22. DCR and Replace Portable T417 at Indialantic Elementary School


Motions:

Approve the demolition of Portable T417 at Indialantic Elementary School and the replacement of this classroom with a surplus portable relocated from Lewis Carroll Elementary School for a cost not to exceed $20,000. 

 

 

- PASS
 
Vote Results
Motion: Amy Kneessy
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


H. Information
H. Secondary Office of Leading and Learning

23. Merritt Island Mustang Baseball Team Field Trip to Participate in the National High School Invitational in Cary, North Carolina on March 28 - April 1, 2017
Attachment: National High School Invitational - Cary - North Carolina - Itinerary.pdf
H. Facilities Services

24. 2016/17 - 2020/21 District Facilities Work Program
Attachment: 2016-17 District Work Program 2016-09-20.pdf

I. Staff Reports
25. Staff Report - Challenged Material Administrative Procedure
Attachment: Challenged Materials Admin Procedure revised Sept 2016.pdf
Attachment: challenge_procedures_2013.pdf
Minutes: 

Dr. Blackburn presented on overview of the administrative procedures.

Regarding the procedure revisions, Mrs. Kneessy expressed gratitude to Jane Cline, assistant superintendent of Elementary Leading and Learning. Earlier in the week she had sent an email to the Board advising of some of her concerns as follows:

  1. Is the Board okay with one school removing the book/material and another not?
  2. If several schools remove a book/material, at what point should the book/material be removed district wide?
  3. What happens if there is a tie on a committee?
  4. Since there is already a school committee, is it unfair to put several members of that same school committee on the district committee?
  5. Should a Board member be assigned to the district committee?

Mrs. Cline explained the rational for allowing only one school to remove the book and not removing from all schools.  Based on the American Library Association's guidelines, one parent can say they object to certain material.  Ms. Cline continued that it is their hope that these are very isolated incidents and for the most part, ones that can be resolved at the school level.

Mrs. Cline shared the method of communication of complaints and committee meetings regarding challenged materials.

Mrs. Henderson asked for a date to be placed on the document so all will be aware when the procedures were revised.

There were some questions about who would serve on the school based committees.  They will look at point number 4 to avoid confusion.

It was determined that it was not necessary for a Board member to be a part of the committee.

 


J. Additional Public Presentations (If Required)
K. Board Member Reports/Discussion Points
26. Board Member Reports/Discussion Points

Minutes: 

Mr. Craig wanted to remind Dr. Blackburn that he had asked for a process for using women owned and minority businesses.  Dr. Blackburn explained that they are working on providing a timeline and a list.

Each Board member was complimentary on the communication methods to them and the community regarding the events of Hurricane Matthew.  They issued thanks to all of the staff for their efforts in getting the schools and shelters ready. 

Working as a team, everything went very smoothly.

27. Algebra I and Foreign Language in Middle Schools - Mrs. Kneessy

Minutes: 

Algebra I and a foreign language are the two most common courses taken in middle school for high school credit. Mrs. Kneessy brings this up because in speaking to parents, she finds that they are being told that if the student takes these classes in middle school and gets a C or below, they cannot retake the course in high school, thus lowering their GPA.

Mrs. Kneessy said that this is not the case; that state regulations allow for students to retake the courses in high school if they receive a C or lower.  She wants to make sure the correct information is being given to students and parents regarding this process.  

Dr. Blackburn asks for the public to email or contact their respective schools immediately  so they can make amends. 

Mrs. Kneessy suggested placing something in the registration paperwork so there is no confusion and also making certain that all middle and high school counselors are reminded. 


L. Superintendent's Report
28. Superintendent's Report

Minutes: 

Dr. Blackburn echoed the Board's sentiments regarding the amazing ways staff handled operations during and after the storm. 

He also mentioned that the need for a new EOC provides BPS an opportunity to assist with a valuable resource for not only BPS, but the entire community. Discussion has begun about utilizing existing BPS property that is in proximity to the already existing EOC.  Dr. Blackburn will keep the Board apprised. 

 


M. Adjournment
29. Adjournment

Minutes: Chairman Ziegler adjourned the meeting at: 6:46 p.m.

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).








Secretary

Chair