10-13-2015 Regular School Board Meeting
Agenda Item #18


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

Approve the Bids Waived (BWs) below:

a - BW #16-BW-031-OC - Grad Bash/Gradventure - North Area

b - BW #16-BW-035-DK - NHA-National Headquarters, CMAA Certification Exams - Curriculum & Instruction

Approve the Consultant Agreement (CA) below:

c - CA #16-267-DP - James S. Boettner - North Area

Award the Invitations to Bid (ITBs) and Amendment listed below:

d - ITB #15-B-082-OC - Warehouse Stock - Office, Classroom, and Paper Supply - Amended Award #2 - Purchasing & Warehouse Services

e - ITB #16-B-023-LU - Sale of Surplus Land - Facilities Services

Approve the Invitation to Bid (ITB) Reject All Bids:

f - ITB #16-B-019-LU - Temporary HVAC Equipment Rental - Reject All Bids - Facilities Services

Approve the State Contract (SC) purchase below:

g - SC #16-SC-016-CW - Purchase of New Vehicles - Transportation Services

h - SC #16-SC-017 - CW - Vehicle and Truck Rentals - Financial Services

Approve the Sales and Services Agreements (SSAs) listed below:

i - SSA #16-236-WH - Certiport - Universal District License - Curriculum & Instruction

j - SSA #16-276-DP - Thinking Maps - South Area

k - SSA #16-278-WH - Houghton Mifflin Harcourt - Math 180 - North Area

l - SSA #16-282-WH - ACT, Inc. - ACT Testing - Curriculum & Instruction

m - SSA #16-289-DK - East Coast Zoological Society of Florida Inc. - Curriculum & Instruction

n - SSA #16-300-WH - Achieve3000 - Student Services

o - SSA #16-301-DP - Marshall Graphics Systems - Curriculum & Instruction

p - additional accounting strings



Meeting Date(s)
Consent w/o Information - 10/13/2015

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2015a)$303,500.00VariableVariableVariableVariableVariableVariableVariable
2015b) $32,046.00Yes10092700110365300511300
2015c) $900.00Yes80003013030109800730000
2015d) VariableVariableVariableVariableVariableVariableVariableVariable
2015e)$136,500.00NoAddt'lRevenueN/AN/AN/AN/A
2015f) N/AN/AN/AN/AN/AN/AN/AN/A
2015g)$202,213.50Yes10093400010028110652000
2015h) $25,000.00VariableVariableVariableVariableVariableVariableVariable
2015i)$163,855.00Yes10092700110365300365300

Contact

Ed Parker - Director of Purchasing & Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  b - BW 16-BW-035-DK - NHA Certification Exams.pdf
Attachment:  f - ITB 16-B-019-LU - HVAC Equipment Rental.pdf
Attachment:  j - SSA 16-276-DP - Thinking Maps.pdf
Attachment:  d - ITB 15-B-082-OC - Classroom, Office and Art Paper Supply.pdf
Attachment:  g - SC 16-016-CW - Motor Vehicles.pdf
Attachment:  l - SSA 16-282-WH - ACT, Inc.pdf
Attachment:  n - SSA 16-300-WH - Achieve3000.pdf
Attachment:  p - additional accounting strings.pdf
Attachment:  h - SC 16-017-CW - Rental Vehicles.pdf
Attachment:  k - SSA 16-278-WH - Houghton Mifflin - Cape View.pdf
Attachment:  a - BW 16-BW-031-OC - Grad Bash Gradventure.pdf
Attachment:  e - ITB 16-B-023-LU - Sale of Surplus Land.pdf
Attachment:  i - SSA 16-236-WH - Certiport - CTE.pdf
Attachment:  c - CA 16-267-DP - James S Boettner - Enterprise Elem.pdf
Attachment:  m - SSA 16-289-DK - East Coast Zoological Society.pdf
Attachment:  o - SSA 16-301-DP - Marshall Graphics Systems - CTE.pdf