10-14-2008 Regular School Board Meeting
Agenda Item #20

Purchasing Bids, RFPs, RFQs, Sales and Services Agreements


At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.


Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs and Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.



Award the Purchasing Bids listed below:
a) #08-044/BM - Electrical Contractors - Maintenance
b) #09-009/BP - Uniform Lease/Rental - Maintenance/Transportation & Warehouse Services
c) #09-011/BM - Lawn Care Equipment, Accessories, Parts, Maintenance and Service - Maintenance

Re-Award the Purchasing RFPs listed below:
d) #08004/BP - Opportunity & Special Buy Food Product Suppliers II - Food & Nutrition Services

Meeting Date(s)
Consent w/o Information - 10/14/2008

Authority for Action
Board Policy #6320 Florida Statue # 287.057

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Operating - Categorical
Special Revenue - Food Services

Cost Center
08/09a) IndeterminYES10095620029268100511000
08/09b) IndeterminYESVariousVariousVariousVariousVariousVarious
08/09c) IndeterminYES1009560/62VariousVarious511/354000
08/09d) IndeterminYES4109360001002760571000


Lynda Jones  ext. 645

Judy Preston  ext. 600

Attachment:  08-044BM Electrical Contractors.pdf
Attachment:  09-009BP Uniform Lease-Rental.pdf
Attachment:  09-011BM Lawn Care Equipment, Accessories, Parts, Maintenance and Service.pdf
Attachment:  RFP 08004BP - Reaward - Option Year 1.pdf