10-22-2013 Special School Board Meeting
Agenda Item #19


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

Approve the Bids Waived (BW) Purchases listed below:

a - BW #14-BW-047-DK - International Baccalaureate - Curriculum & Instruction

b - BW #14-BW-053-DK - University of Cambridge Local Examiniations Syndicate (UCLES) - Curriculum & Instruction

c - BW #14-BW-054-DK - College Board - Curriculum & Instruction

Award the Invitation to Bid (ITB) listed below:

d - ITB #13-B-015-DW - Playground Surface Material - Facilities Services

Approve the Piggybacks (PBs) listed below:

e - PB #14-PB-049-WH - Cisco Hardware, Software & Maintenance - Educational Technology

f - PB #14-PB-050-CJ - Furniture for Renovation of Pasco High Schools, Middle Schools, and District on an "As Needed" Basis - Educational Technology

Award the Request for Proposals (RFPs) and associated agreements listed below:

g - RFP #13-P-088-LL - Electrical Contractors - Facilities Services

h - RFP #14-P-024-DR - Life & Disability Insurance for Brevard Public Schools - Employee Benefits and Special Programs

Award the Request for Qualifications (RFQ) and associated agreements listed below:

i - RFQ #14-Q-004-KR - Continuing Contract for Roofing and Building Envelope Services - Facilities Services

Approve the State Contract (SC) purchase below:

j - SC #14-SC-061-CJ - Mail Processing Equipment - Financial Services

Approve the Sole Source (SS) purchase below:

k - SS #13-SS-048-WH - Technical Training Aids - Dimension 3D Printer Packs - Curriculum and Instruction

Approve the Sales and Services Agreements (SSAs) and Amendments listed below:

l - SSA #1245CO-A1 - NCS Pearson, Inc. - SuccessMaker - Sabal Elementary

m - SSA #13-506-KR-A1 - Teaching Strategies, LLC - Curriculum & Instruction

n - SSA #14-007-CJ - Jostens, Inc - Viera High School

o - SSA #14-109-WH - NCS Pearson, Inc. - Pearson VUE - Curriculum & Instruction

 



Meeting Date(s)
Consent w/o Information - 10/22/2013

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Grant
Operating - Other
Capital Projects
Other Sources
Agenda Item will not Require the Expenditure of Funds

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2014a - VariableYes10098100016825100737102/103
2014b -VariableYes10098100018295100737102/103
2014c - VariableYes10098100010935100737103
2014d - VariableYesVariableVariableVariableVariableVariableVariable
2014e - VariableYesVariableVariableVariableVariableVariableVariable
2014f - VariableYesVariableVariableVariableVariableVariableVariable
2014g - VariableYesVariableVariableVariableVariableVariableVariable
2014h - TBDYesTBDTBDTBDTBDTBDTBD
2014i - VariableYesVariableVariableVariableVariableVariableVariable

Contact

Cheryl L. Olson - Director - Purchasing and Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  h - RFP 14-P-024-DR - Life and Disability Insurance for Brevard Public Schools.pdf
Attachment:  n - SSA 14-007-CJ - Jostens - Yearbook.pdf
Attachment:  f - PB 14-PB-050-CJ - Furniture for Pasco Schools.pdf
Attachment:  j - SC 14-SC-061-CJ - Mail Processing Equipment.pdf
Attachment:  o - SSA 14-109-WH - NCS Pearson, Inc - Pearson VUE.pdf
Attachment:  e - PB 14-PB-049-WH - Cisco Hardware, Software and Maintenance.pdf
Attachment:  k - SS 14-SS-048-WH - Technical Training Aids.pdf
Attachment:  p - Additional String Info.pdf
Attachment:  c -BW 14-BW-054-DK-College Board.pdf
Attachment:  d - ITB 14-B-015-DW - Playground Surface Material.pdf
Attachment:  m - SSA 13-506-KR A1 - Teaching Strategies, LLC.pdf
Attachment:  i - RFQ 14-Q-004-KR Continuing Contract for Roofing and Building Envelope Services.pdf
Attachment:  l - SSA 1245CO A1 - NCS Pearson Sabal.pdf
Attachment:  b - BW 14-BW-053-DK - UCLES.pdf
Attachment:  a - BW 14-BW-047-DK - International Baccalaureate.pdf
Attachment:  g - RFP 13-P-088-LL-Electrical Contractors.pdf