10-23-2012 Special School Board Meeting
Agenda Item #18


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments.  Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

1.  award to the lowest, responsive and responsible bidder or bidders.                                     

2.  approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or                                    

3.  reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

a) SSA #1228-CO - ThomasKelly Software Associates, LLC - First Amendment - Office of Adult and Community Education

b) SSA #13-003-PH - Blackboard Learn - First Amendment - Office of Certification & Instructional Professional Development

c) SSA #13-007-PH - Cleverex Systems, Inc. Promis - First Amendment - Office of Early Childhood Education

d) SSA #13-044-KR - Health First Pro-Health & Fitness - 21st Century Community Learning Center Zoo Explorers Grant - Office of Adult and Community Education

e) SSA #13-047-KR - Health First Pro-Health & Fitness - 21st Century Community Learning Center Zoo Explorers South Grant - Office of Adult and Community Education

f) SSA #13-050-KR - Health First Pro-Health & Fitness - 21st Century Community Learning Center Art Explorers Grant - Office of Adult and Community Education

g) PB #13-PB-012-DR - Commercial Kitchen Equipment Inc. Including Accessories and Supplies - Office of Food and Nutrition Services 

    



Meeting Date(s)
Consent w/o Information - 10/23/2012

Authority for Action
Board Policy #6320, Florida Statute # 287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
12-13(a) $2,000.00Yes92192400011709100365000
12-13(b) $5,090.64Yes10094800018946400365000
12-13(c) $6,130.00Yes42592154130956400312000
12-13(d) VariableYes42292404130636300312102
12-13(e) VariableYes42292404130946300312102
12-13(f) VariableYes42292404130926300312102
12-13g) VariableYes41093600010027600641000

Contact

Cheryl L. Olson - Director - Purchasing and Warehouse Services, ext. 645

Judy R. Preston - Associate Superintendent of Financial Services, ext. 600




Attachment:  (a) SSA #1228-CO ThomasKelly Software Amendment Agenda Item.pdf
Attachment:  (f) SSA #13-050-KR Viera Pro-Health & Fitness Center (Art Explorers) Agenda Item.pdf
Attachment:  (d) SSA #13-044-KR Viera Pro-Health.pdf
Attachment:  (g) PB #13-PB-012-DR Agenda Item.pdf
Attachment:  (e) SSA #13-047-KR Viera Pro-Health & Fitness Center (Zoo Explorers South) Agenda Item.pdf
Attachment:  (c) SSA #13-007-PH Cleverex Systems, Inc (PROMIS) Agenda Item.pdf
Attachment:  (b) SSA #13-003-PH Blackboard Learn Amendment Agenda Item.pdf