10-24-2017 School Board Meeting & Public Hearing Policy 5517.01
Agenda Item #28


Title
Purchasing Solicitations

Discussion

The Office of Purchasing Services prepares and distributes solicitations in collaboration with the schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting the Office of Purchasing Services.



Recommendation

Approve the Invitation To Bid (ITB) below:

a - ITB #18-B-015-DR - Fire Extinguisher Sales, Inspection & Recharging Service - Facilities Services - $63,350.00 - Operating Other

Approve the Invitation To Bid (ITB) Reject All Bids below:

b - ITB #18-B-003-WH - 4 Foot LED Replacement Lamps - Reject All Bids - Facilities Services

Approve the RFP below:

c - RFP #17-P-017-WH Applicant Tracking & Recruitment System - $201,917.06  - Operating Other



Meeting Date(s)
Action - 10/24/2017

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Other
Agenda Item will not Require the Expenditure of Funds

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2018a) $63,350.00Yes10095600029728100354999
2018b)Reject BidsN/AN/AN/AN/AN/AN/AN/A
2018c)$201,917.06Yes10094000111487730365000

Legal Counsel Review
Yes
Review Date: 10/2/2017

Contact

Ed Parker - Director of Purchasing & Warehouse Services, ext. 645

Dr. Mark W. Mullins - Deputy Superintendent/Chief Operating Officer, ext. 229




Attachment:  a - ITB 18-B-015-DR - Fire Ext. Sales, Insp & Recharge Svcs.pdf
Attachment:  b - ITB 18-B-003-WH - LED Replacement Lamps - Reject All Bids.pdf
Attachment:  c - RFP 17-P-017-WH - Applicant Tracking & Recruitment System.pdf