10-24-2017 School Board Meeting & Public Hearing Policy 5517.01
Agenda Item #22


Title
Longleaf Elementary School and Sherwood Elementary School - Design Build Services - Flat Canopy Repairs

Discussion

One of the flat canopies at the entrance to Longleaf Elementary School collapsed this summer. Several factors could have contributed to the collapse, so District staff engaged Heard Construction, Inc. under their continuing contract for design build services to remove the canopies at similarly designed schools (Sherwood Elementary and Westside Elementary), secure the sites so that the area can be utilized and design replacement systems at each school.

Based on a design by RZK Architects, Inc., Heard has submitted a Guaranteed Maximum Price to replace the canopies at each school in the following amounts not to exceed:

  • Longleaf Elementary School:    $88,449.76
  • Sherwood Elementary School:   $78,388.23
  • Westside Elementary School:    $19,161.69

The work at Longleaf and Sherwood will be substantially complete within six weeks. A purchase order has already been issued for Westside because it is under the threshold required for Board approval.

Administrative and permitting expenses are estimated at $3,500 each at Longleaf and Sherwood and $1,500 for Westside. The project will be funded through capital.

Board approval is requires for purchase orders over $50,000.

 



Recommendation

Approve the total project construction budgets for the flat canopy replacements as follows:

  • Longleaf Elementary:     $91,949.76
  • Sherwood Elementary:   $81,888.23

Approve the Guaranteed Maximum Prices submitted by Heard Construction, Inc. under their continuing contract for design build services in the amounts not to exceed:

  • Longleaf Elementary:   $88,449.76
  • Sherwood Elementary: $78,388.23

 



Meeting Date(s)
Consent w/o Information - 10/24/2017

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
17/18$88,449.76yes37731313059637400681000
17/18$3,500.00yes37731313059637400686000
17/18$78,388.23yes37730413059637400681000
17/18$3,500.00yes37730413059637400686000

Legal Counsel Review
No

Contact
Susan Hann, P.E., Director of Planning and Project Management 321 633-1000 ext. 446


Attachment:  Longleaf and Sherwood canopy replacement attachment.pdf