10-24-2017 School Board Meeting & Public Hearing Policy 5517.01
Agenda Item #24


Title
Educational Services Facility - Design Build Services

Discussion

The District previously awarded a design build contract to Wharton Smith for District School Security under RFP #17-P-029-DR. The scope of work focused on providing school security enhancements based on the sales surtax program; however, the scope also allowed for other security projects with different funding sources to be incorporated into the project should the need arise.

A purchase order was issued to Wharton Smith in May 2017 to design the ESF security features compatible with the security systems utilized at the schools. The design is complete and Wharton Smith has submitted a Guaranteed Maximum Price in an amount not to exceed $197,285 to complete the work. Administration and permitting costs are estimated at $10,000. The project will be funded through capital.

The system will be installed through the month of December, with substantial completion prior to the end of winter break.

Board approval is required for purchase orders exceeding $50,000.



Recommendation

Approve the total project construction budget of $207,285.

Approve the Guaranteed Maximum Price submitted by Wharton Smith, Inc. under RFP #17-P-029-DR for Educational Services Facility upgrades in an amount not to exceed $197,285.



Meeting Date(s)
Consent w/o Information - 10/24/2017

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
17/18$197,285Yes37898603059637400681000
17/18$10,000Yes37898603059637400686000

Legal Counsel Review
No

Contact

Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 446

Major Andrew Walters, Director of District and School Security 633-1000 ext. 233




Attachment:  ESF Security attachment.pdf
Attachment:  ESF security cost benefit form.pdf