10-24-2017 School Board Meeting & Public Hearing Policy 5517.01
Agenda Item #25


Title
Ocean Breeze Elementary - Design Build Services - SALES SURTAX

Discussion

The Ocean Breeze Elementary School facility renewal project was the first priority for the sales surtax program. The design for the project (primarily HVAC and electrical) was initiated prior to the sales surtax referendum and the project was constructed in the summer of 2015 under a construction management contract.

Since that time four classrooms on the eastern side of the building experience temperature and humidity that exceed the District's standards during very hot, humid weather. Plant Operations & Maintenance, the original design engineer (TLC Engineering for Architecture) and the construction manager (Wharton Smith, Inc.) have been collaborating to diagnose and resolve the issue.  The equipment already installed as part of the summer 2015 project is performing as specified and there are no maintenance issues contributing to the problem. Consequently, the conclusion is that resolving this situation will require supplemental air conditioning.

Wharton Smith has submitted a Guaranteed Maximum Price in the amount not to exceed $68,912 under their continuing contract for design build services (RFP #17 Q 078 DR) based on a supplemental design provided by TLC at no cost to the District. Administration and permitting costs are estimated at $5,000.

The remaining sales surtax facility renewal funding for Ocean Breeze Elementary School is sufficient to cover this expense.

Board approval is required for purchase orders over $50,000.

 

 



Recommendation

Approve the total project budget in the amount of  $73,912 for Ocean Breeze Elementary supplemental air conditioning.

Approve the Guaranteed Maximum Price submitted by Wharton Smith under their continuing contract for design build services in the amount not to exceed $68,912 for Ocean Breeze Elementary supplemental air conditioning.



Meeting Date(s)
Consent w/o Information - 10/24/2017

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Sales Surtax

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
17/18$68,912Yes39860715206007400681000
17/18$5,000Yes39860715206007400686000

Legal Counsel Review
No

Contact
Susan Hann, P.E., Director of Planning and Project Management 321 633 1000 ext. 446


Attachment:  Ocean Breeze Supplemental HVAC Attachment.pdf