10-25-2016 Special School Board Meeting


The School Board of Brevard County, Florida met for a School Board Meeting on Tuesday, October 25, 2016, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, October 13, 2016. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

A. Call to Order
1. Call to Order

Minutes: Chairman Andy Ziegler called the meeting to order at: 5:30 p.m.

A. Roll Call
2. Roll Call

Minutes: 

Members Present: Misty Belford, John Craig, Amy Kneessy, Karen Henderson and Andy Ziegler.

Chairman Ziegler asked for a moment of silence for three members of the BPS family who had recently passed away.

  1. Kenneth Welch, 9th Grade Student
  2. Wyatt Taylor, 3rd Grade Student
  3. Mattie Montgomery, Instructional Assistant

A. Invocation (Brielle Perini, 6th Grade, Andersen Elementary)
3. Invocation

Minutes: 

Brielle Perini, 6th grade student from Andersen Elementary, read the invocation.


A. Pledge of Allegiance (Bryce Chambers, 6th Grade, Andersen Elementary)
4. Pledge of Allegiance

Minutes: Bryce Chambers, 6th grade student from Andersen Elementary, led the Pledge of Allegiance.

A. Entertainment (The Third Grade Andersen Ambassadors)
5. Entertainment

Minutes: Prior to the Board meeting, the Third Grade Andersen Ambassadors (from Andersen Elementary School), under the direction of June Hartley, performed. They played one additional number after the meeting began.

A. Emergency Item
A. Adoption of Agenda
6. Adoption of Agenda
Attachment: 2016-1025 Supplemental.pdf
Minutes: 

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Prior to the adoption of the agenda, Chairman Ziegler provided some remarks about outgoing School Board member, Amy Kneessy.  Mrs. Kneessy has served BPS for 12 years and this would be her last School Board Meeting.

Chairman Ziegler gave Mrs. Kneessy a plaque in appreciation for her service.  Mrs. Kneessy gave some comments about her time on the Board and explained that it had been an honor to serve the children, the schools and the community.
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Dr. Blackburn read into record the items on the Supplemental Agenda which are items that were added or changed after the agenda was first published for the public on Tuesday, October 18, 2016.

Administrative Staff Recommendations - Revisions

  • A-7. Administrative Staff Recommendations

Consent - Revisions

  • F-17. Instructional Staff Recommendations
  • F-23. Saturn Elementary School Design Build Services Guaranteed Maximum Price Amendment - SALES SURTAX

Chairman Ziegler asked to move the order of the recognition items and to have the Spotlight on Education segment follow the recognition of The Able Trust.



Motions:
Adopt the October 25, 2016 Special School Board meeting agenda and its revisions including moving B-9 in front of B-8 along with moving the Spotlight on Education presentation to following the check presentation from The Able Trust.- PASS
 
Vote Results
Motion: John Craig
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


A. Administrative Staff Recommendations
7. Administrative Staff Recommendations


Motions:

Approve the applicable listed administrative staff recommendations:

Accept the retirement of Michael D. Miller, Principal of Saturn Elementary School, effective December 31, 2016.

The transfer of Cynthia Story Moore from the position of Assistant Principal (10 month) at Bayside High School to the position of Assistant Principal (12 month) at Heritage High School, on annual contract, effective October 26, 2016. Annual salary based on grade 24 of the Nonbargaining Salary Administration Program.

Accept the resignation of Gino Butto, Assistant Superintendent of Educational Technology, effective November 4, 2016. 

Accept the resignation of Melanie M. Cleveland, Assistant Principal (12 month) at Heritage High School, effective October 19, 2016.

The appointment of Rivers Lewis to the position of Director of Professional Standards/Labor Relations, on annual contract, effective November 14, 2016. Annual salary based on grade 29 of the Nonbargaining Salary Administration Program.

- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


B. Recognition of Visitors/Guests/Staff
B. Brevard Schools Foundation

8. Check Presentation and Recognition of the Able Trust

Minutes: 

Representatives from The Able Trust persent were Dr. Susanne Homant, President and CEO, Allison Chase, Vice President of Youth Programs, and Joseph D'Souza, Director of Workforce Programs. 

A check for $26,000 for the Tiny House Project was presented to Janice Kershaw, executive director of Brevard Schools Foundation, project coordinators Aaron Mitchell and Christine Barbuto from Bayside High School and  Brian Lande, project lead teacher, also from Bayside High School.

Dr. Homant provided the Board and viewing audience some details regarding The Able Trust and she also explained how Bayside's Tiny House Program is a state pilot.  

9. Check Presentation and Recognition of Brevard's Children in Need Committee

Minutes: 

Brevard's Children in Need Committee presented a check for $70,000 to Janice Kershaw of the Brevard Schools Foundation.  These monies will go toward helping homeless students; $20,000  is to go to Take Stock in Children. 

Committee members present were Lynnette Hendricks, Broker/Owner of Florida East Coast Real Estate and 2016 President of Space Coast Association of Realtors; Leah Selig, CEO of Space Coast Association of Realtors; Louise McLean with RE/MAX Solutions and co-chairpseron of Brevard's Children in Need Committee; Mike Artelli of RE/MAX Solutions, also co-chairperson of Brevard's Children in Need; Dawn Kelley, director of human resources with the Hilton Cocoa Beach Oceanfront and member of the Cocoa Beach Area Hotel and Lodging Association and Cyndi Honkonen, staff member of the Space Coast Association of Realtors and board liaison to the Brevard's Children in Need Committee.

Dr. Sally Shinn, homeless student liaison for Brevard Public Schools, shared some of the positive ways the assistance from this committee has benefited our students.

Mrs. Kershaw also provided some remarks and presented the committee with a certificate of appreciation.

B. Middle School Programs/K-12

10. Healthy School District Award
Attachment: 2017 Healthy School Board agenda att 10.25.16.pdf
Minutes: Rachel Winsten, district resource teacher for Health and Physical Education, facilitated the presentation.  Ksena Zipperer, USF HIV/STD Prevention Education and Teen Prevention Coordinator, along with Joe Davis from Florida Health Kids Corporation, were on hand to recognize Brevard Public Schools as a Florida Healthy School District.   They presented the recognition flag to Dr. Blackburn and Mr. Ziegler.

C. Resolutions/Proclamations
C. Student Services

11. National School Psychologist Awareness Week, November 14-18, 2016
Attachment: National School Psychologist Awareness Week Nov. 14-18 2016.pdf

Motions:
Adopt the attached proclamation designating November 14-18, 2016 as National School Psychologist Awareness Week in Brevard County Public Schools.- PASS
 
Vote Results
Motion: Amy Kneessy
Second: John Craig
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


D. Presentations
D. Secondary Office of Leading and Learning

12. Spotlight on Education

Minutes: 

Dr. Laura Rhinehart, assistant superintendent of Secondary Leading and Learning, provided comments about Bayside High School's Tech Program.  She explained that the program offers students with disabilities opportunities to participate in career-readingess activities, including mock intervies, internships, field trips to local businesses and college campus visits.  She further commented that this year's special project includes building a "tiny house" through a special grant from The Able Trust. 

Present from Bayside High were:

  • Christine Moore, principal
  • Aaron Mitchell, engineering teacher
  • Graig Henry, student
  • Darien Trombley, student
  • Brooke Kyle, student
  • Luke Geiger, student

Students addressed the Board and viewing audience displaying their communication skills.


E. Public Comment
13. Public Comment

Minutes: 

Chairman Ziegler reminded the speakers that the maximum allotted time for each speaker is three minutes. Clarification of information presented and answers to questions specific to district business and educational matters will be posted on the School Board's website under the section called "4 The Record."

Speakers in order of appearance:

  • Anthony Colucci - ESE
  • Dan Bennett - Bargaining
  • Darcey Addo - Student Progression Plan

 

 


F. Consent
F. Board Office/Superintendent

14. Approval of Minutes
Attachment: 2016-1011 Board Workshop Draft Minutes.pdf
Attachment: 2016-1011 Regular SB meeting minutes draft.pdf
F. Budgeting, Cost Accounting & FTE

15. Cost Report for Fiscal Year 2015-16
Attachment: 2015-16 Cost Report.pdf
F. Human Resources

16. Support Staff Recommendations
Attachment: Support Staff 10-25-16.pdf
17. Instructional Staff Recommendations
Attachment: Instructional Staff 10-25-16.pdf
Attachment: ESOL Out of Field Handout 10-25-16.pdf
F. Secondary Office of Leading and Learning

18. Merritt Island Mustang Baseball Team Field Trip to Participate in the National High School Invitational in Cary, North Carolina on March 28 - April 1, 2017
Attachment: National High School Invitational - Cary - North Carolina - Itinerary.pdf
F. Facilities Services

19. 2016/17 - 2020/21 District Facilities Work Program
Attachment: District Report - Revised 2016-09-29.pdf
Attachment: Program Guide - Revised 2016-10-05.pdf
F. Project Management

20. Lockmar Elementary School Therapy Pool Conversion - Construction Management Services
Attachment: Lockmar therapy pool attachments.pdf
21. Stone Middle School - Construction Management Services
Attachment: Stone Middle School Track Final GMP.pdf
23. Saturn Elementary School Design Build Services Guaranteed Maximum Price Amendment - SALES SURTAX
Attachment: Saturn GMP attachments.pdf
Attachment: Saturn GMP additional attachments - Exhibit C.pdf
24. District School Security - Design Build Contract and Preconstruction Services - RFP #17-P-029-DR - SALES SURTAX
Attachment: District school security project list.pdf
25. Merritt Island High School Pool Resurfacing Construction Management Services
Attachment: Merritt Island HS pool resurfacing attachments.pdf
F. Plant Operation & Maintenance

26. Southwest Middle School Gutter and Downspout Replacements
Attachment: 9-23-16 21704580 Hamilton Roofing Southwest Purchase Order.pdf
Attachment: Southwest Middle School Gutter Replacement Request for Proposal and Scope of Work.pdf
Attachment: Southwest Middle School Gutter Replacement-Hamilton Roofing Bid.pdf
F. Environmental, Health & Safety

27. 2016 Comprehensive Fire Safety, Casualty Safety and Sanitation Inspection Report
Attachment: BPS 2016 Safety Insp Report, Summary. EH&S Office.pdf
Attachment: BPS, Comp Safety Insp Rpt 2016.pdf
Attachment: BPS, Comp Safety Insp Rpt 2016. Charter Schools.pdf
F. Approval of Consent

28. Approval of Consent


Motions:
Approve the Consent Agenda for the October 25, 2016 Special School Board Meeting with the exception of those items pulled for discussion. - PASS
 
Vote Results
Motion: Amy Kneessy
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


Items Pulled for Discussion
F. Project Management

22. Sherwood Elementary School - Design Build Services - SALES SURTAX
Attachment: Sherwood Phase 1 Attachments.pdf
Minutes: Mr. Craig pulled this item for discussion.  His concern was that the ICOC would be informed after the fact.  It was determined that in time critical cases such as this one, an email would be sent to the committee members advising them of the issue and asking if they had any questions or concerns.

Motions:

Approve the total project construction budget in the amount of $135,092.73 for the first phase of the Sherwood Elementary School renewal project, including the use of  $16,918.54 in district security sales surtax contingency funds.

Approve the Guaranteed Maximum Price submitted by Ruby Builders, Inc. under their continuing contract for design build services in an amount not to exceed $132,092.73 for the first phase of the Sherwood Elementary School renewal project.

- PASS
 
Vote Results
Motion: John Craig
Second: Amy Kneessy
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


G. Action
G. Purchasing & Warehouse

29. Purchasing Solicitations
Attachment: a - ITB 17-B-030-LU - Lift Station, Grease Trap & Septic Tank; Pump & Maintenance.pdf
Attachment: b - PB 17-PB-035-LU - Isolated Transportation.pdf
Minutes: Mrs. Belford left the meeting for a few minutes and was not not present for the vote. 

Motions:

Award the Invitation to Bid (ITB) below:

a - ITB #17-B-030-LU - Lift Station, Grease Trap & Septic Tank; Pump & Maintenance - Facilities Services - $70,000.00 - Operating - Other

Approve the Piggyback (PB) below:

b - PB #17-PB-035-LU - Isolated Transportation - Operations - $100,000.00 - Operating - Other

- PASS
 
Vote Results
Motion: Karen Henderson
Second: Amy Kneessy
John Craig- Aye
Misty Haggard-belford- Not Present
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye

30. Department/School Initiated Agreements
Attachment: a) BW #17 - 197 - DK College Board.pdf
Attachment: b) #17 - 199 - DK University of Cambridge.pdf
Attachment: c) BW #17 - 198 - DK International Baccalaureate.pdf
Attachment: d - #17 - 27 1 - DP - Technology Educators, Inc. Larry Chew.pdf
Attachment: e - CA 17-284-DP - Dr. Larry Chew - Quest.pdf
Attachment: f- SSA - 17 - 239-DP TPC Trainco.pdf
Minutes: Mrs. Belford left the meeting for a few minutes and was not present for the vote.

Motions:

Approve the Bids Waived (BWs) listed below:

a - BW #17-197-DK - College Board - Secondary Leading &  Learning - $799,599.00 - Operating - Other

b - BW #17-199-DK - University of Cambridge - Secondary Leading & Learning - $420,684.00 - Operating - Other

c - BW #17-198-DK - International Baccalaureate - Secondary Leading & Learning - $111,296.00 - Operating - Other

Approve the Consultant Agreements (CAs) listed below:

d - CA #17-271-DP - Technology Educators, Inc. - Dr. Larry Chew - Elementary Leading & Learning - $2,000.00 - Operating - Other

e - CA #17-284-DP - Technology Educators, Inc. - Dr. Larry Chew - Elementary Leading & Learning - $1,900.00 - Other Sources (Internal Funds)

Approve the Sales and Service Agreement (SSA) below:

f - SSA #17-239-DP - TPC Trainco - Facilities Services - $18,200.00 - Operating - Other

- PASS
 
Vote Results
Motion: Amy Kneessy
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Not Present
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


H. Information
H. Financial Services

31. Request to Remove Stolen, Missing and Obsolete Assets Resulting from Review of Assets
Attachment: Property Disposal - Retirement List for 10-25-2016.pdf
Attachment: 10-25-2016 Memorandum.pdf
H. Middle School Programs/K-12

32. All-County Festival Lease Agreement with the Maxwell C. King Center for the Performing Arts
Attachment: 2017 AC KCPA contract.pdf
33. Elementary Music Festival Lease Agreement with the Maxwell C. King Center for the Performing Arts
Attachment: 2017 EMF KCPA contract.pdf
H. Elementary Office of Leading and Learning

34. 2016-17 Student Progression Plan for Brevard Public Schools
Attachment: 2016-17 Student Progression Plan - Copy.pdf
Attachment: SPP Revisions 2016-17.pdf
H. Project Management

35. Oak Park Elementary School - Emergency Generator Enclosure Grant and Construction Management Services
Attachment: Oak Park gnerator enclosure attachments.pdf
H. District Security

36. Office of Program Policy and Government Accountability 2015-2016 Best Practices for Safety and Security Annual Self-Assessment - OPPAGA
Attachment: 15-16 FINAL OPPAGA Assessment (2016-10-03).pdf

I. Staff Reports
37. Update on Customer Care Center

Minutes: Michelle Irwin, assistant superintendent of Govenrment and Community Relations, provided the Board with an update on the Customer Care Center and future plans.

J. Additional Public Presentations (If Required)
K. Board Member Reports/Discussion Points
38. Board Member Reports/Discussion Points

Minutes: 

Mrs. Belford wanted staff to look at providing consistent rationale when it came to paying for projects at schools.  She has concerns that the process is somewhat haphazard.

Mrs. Henderson also wanted for them to discuss a portion of the School Age Child Care funds being returned to the schools to take care of projects such as playgrounds.

Mr. Ziegler expressed that this would be his last Board meeting as chair and that he hoped he had a positive impact on the meetings.


L. Superintendent's Report
39. Superintendent's Report

Minutes: 

Dr. Blackburn reminded the Board and viewing audience about the Food 4 Thought food drive. 

He told them about some of the events he had attended since the last Board meeting:

  • Apollo Elementary's 50th Anniversary - October 12
  • First "Leaders are Readers" Book Forum on Coherence - October 12
  • Speaker at the ECET2 Teacher Convening - October 14
  • BFT General Membership Meeting - October 19
  • Speaker at the Home builders and Contractors Association - October 20
  • Level 5 Leader Mix and Mingle - October 20
  • First Facility/Capacity Planning Forum hosted by John Craig - October 24

Dr. Blackburn also informed everything that another capacity planning forum would be held at ESF on October 26, hosted by Karen Henderson.

Dr. Blackburn provided some department highlights:

The Office of Recruitment and Retention is corresponding with neighboring colleges and universities to invite their December graduating students to the very first Intern Fair scheduled for December 15.

Finally, Dr. Blackburn reminded everyone that October is Breast Cancer Awareness Month and that "real men" wear pink in support. 


M. Adjournment
40. Adjournment

Minutes: Chairman Ziegler adjourned the meeting at 8:06 p.m.

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).








Secretary

Chair