10-26-2010 Special School Board Meeting
Agenda Item #26


Title
Extend Continuing Contracts for Professional Services

Discussion

The School District currently has 45 Continuing Contracts for Professional Services in the following categories:

  1. Architectural/Engineering
  2. Building Commissioning
  3. Civil Engineering
  4. Construction Management
  5. Design/Build
  6. Design/Build for MEP Projects
  7. Environmental Engineering
  8. Geotechnical & Material Testing
  9. MEP Professional Engineering
  10. Multimedia System Design
  11. Roof/Building Envelope Evaluation
  12. Roof Design
  13. Structural Engineering
  14. Telecom Structured Cabling Design
  15. Test, Adjust and Balancing Services

These contracts are for an effective term of three years (one year with the option for two (2) one-year renewals), which ends on December 31, 2010.  Typically, Facilities Services and Procurement Services would conduct a selection process for new Continuing Contracts in accordance with Florida Statute 287.055 - Acquisition of Professional Services, a process that is expensive and time consuming for both the vendors and the School District. 

While it is in the best interests of the School District to have the Continuing Contracts for Professional Services, because capital funding is projected to be extremely limited for the next several years, it is expected that the work performed under these Continuing Contracts will be minimal.  Therefore, it is recommended that all current Continuing Contracts be extended for an additional period not to exceed three (3) one-year renewals. 

Notes:

  1. All 45 firms with a Continuing Contract for Professional Services are performing satisfactorily and are recommended for renewal.
  2. The hourly fees or unit costs in the Continuing Contracts were established in 2007 for the three year period ending December 31, 2010.  These rates would not be increased for the extended renewal period. 
  3. A time limitation is not required for Continuing Contracts by Florida Statue 287.055 if there is a termination clause (our contract contains a termination clause).

Attachments:

  1. List of Continuing Contracts for Professional Services
  2. Sample Continuing Contract for Professional Services
  3. Sample Amendment to extend for Continuing Contract for Professional Services
  4. Florida Statute 287.055


Recommendation
Authorize the Board Chairman to sign amendments to extend the current Continuing Contracts for Professional Services with the 45 firms shown on the attached List of Continuing Contracts for Professional Services for a period not to exceed three (3) one-year renewals. 

Meeting Date(s)
Information - 10/12/2010
Consent after Information10/26/2010

Authority for Action
1001.42 F.S., 287.055 F.S.

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Agenda Item will not Require the Expenditure of Funds

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program

Contact
Dane Theodore, Director, Planning & Project Management  633-1000 x657


Attachment:  287.055.pdf
Attachment:  Sample Continuing Contract for Professional Services.pdf
Attachment:  Sample Amendment.pdf
Attachment:  List of Continuing Contracts for Professional Services.pdf