10-27-2015 Special School Board Meeting
Agenda Item #35


Title
Atlantis Elementary School - Educational Technology - Preconstruction Design Build Services - SALES SURTAX

Discussion

Atlantis Elementary School is scheduled for educational technology infrastructure renewal including structured cabling and student station power/technology HVAC, as identified in the Sales Surtax Funded Detailed Report. In addition, Plant Operations & Maintenance staff have identified the Atlantis Elementary School fire alarm and intercom components as critical components that need to be addressed as soon as possible.

The District's Project Manager developed a Design Criteria Package (DCP) that incorporates the fire alarm and intercom system renewal with the educational technology renewal project. Based on the Design Criteria Package, staff requested a proposal from Heard Construction, Inc. for preconstruction services under their continuing contract with the District for design build services.  

Under Heard's proposal as the design builder, the design will be done by Premier Engineering as a sub-consultant. Heard will coordinate the design and conduct all other preconstruction activities such as estimating, subcontractor bidding, developing the Guaranteed Maximum Price (GMP), determining owner direct purchases, scheduling and coordination with District staff at Atlantis Elementary. The estimated project budget is approximately $713,452, consistent with the Attachment F budget. The GMP price amendment is expected by March 2016.

The preconstruction services proposal is $61,390. Estimated staff time to be charged to this phase of the project is $3,000. Note that the funding strings segregate the facility renewal item and the educational technology items prorated based on the Attachment F budget. The project is included in the reporting to the Independent Citizens Oversight Committee.

Board approval is required for purchase orders over $50,000. In order to expedite the work, approval is requested as a consent item without prior information.



Recommendation

Approve the budget for preconstruction services in an amount not to exceed $64,390 for Atlantis Elementary School.

Approve the preconstruction services proposal submitted by Heard Construction, Inc. in the amount of $61,390 for Atlantis Elementary School.



Meeting Date(s)
Consent w/o Information - 10/27/2015

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
15/16$33,789yes39802016501007400684000
15/16$9,310yes39802016503007400684000
15/16$18,291yes39802015103007400684000
15/16$2,100yes39802016500007400686000
15/16$900yes39802015000007400686000

Contact
Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 446.


Attachment:  Atlantis educational technology fire alarm attachments.pdf