10-27-2015 Special School Board Meeting
Agenda Item #33

Tropical Elementary School and Jefferson Middle School - Design Build Contract and Preconstruction Services - RFP #16-P-022-DR - SALES SURTAX


The facility renewal projects at Jefferson Middle School and Tropical Elementary School are ranked sixth and ninth on the priority list for projects funded by the sales surtax. Because the scope of work exceeds $2 million at both schools, the District issued a Request for Proposals for the design build services for both schools as a single project.

Proposals were received from five (5) design build teams based on the Design Criteria Package prepared by BRPH. The DCP is based on the Sales Surtax Funded Detailed Report (Attachment F) and also includes any Code deficiencies noted by BRPH and the District's Building Official. The School Board authorized the staff to negotiate with Heard Construction, Inc., the top ranked proposer, at their October 13, 2015 meeting.

Heard's proposal as the design builder includes RZK Architects and DDC Engineering, Inc. (mechanical systems). Heard will coordinate the design and conduct all other preconstruction activities (such as estimating, subcontractor bidding, developing the Guaranteed Maximum Price (GMP), determining owner direct purchases, scheduling and coordination with District Staff and school-based staff). The estimated project budget, based on Attachment F, is approximately $3.6 million for Tropical and $3.9 million for Jefferson. The scope of work includes the District Security elements and some Educational Technology elements, as well as design to correct identified Code deficiencies. All costs will be reported by school, by group and by category.

The preconstruction services proposal is $259,104.05 for Jefferson and $223,793.08 for Tropical. Estimated staff time to be charged to the projects is $6,000 for each school. The GMP Amendment for construction will be submitted mid-January for School Board consideration. The project is funded by the sales surtax and is included in the reporting to the Independent Citizens Oversight Committee.

Board approval is required for purchase orders over $50,000. In order to expedite the work to allow for construction during summer 2016, approval is requested as a consent item without prior information.

Because the procurement was done through a competitive request for proposals process, a contract is also required with the design builder. The design build contract has been updated in preparation for numerous design build projects. The draft contract was provided to the proposers as part of the Request for Proposal process and is currently under review by the School Board Attorney prior to execution.




Approve the budget for preconstruction services in an amount not to exceed $229,793.08 for Tropical Elementary School and $265,104.05 for Jefferson Middle School.

Approve the execution of the design build contract with Heard Construction, Inc. for RFP #16-P-22-DR (for Tropical Elementary School and Jefferson Middle School) subject to final approval by the School Board Attorney.

Approve the preconstruction services proposal from Heard Construction, Inc. in the amounts not to exceed $223,793.08 for Tropical Elementary School and $259,104.05 for Jefferson Middle School.

Meeting Date(s)
Consent w/o Information - 10/27/2015

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Capital Projects

Cost Center

Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 446

Attachment:  Tropical Jefferson attachments.pdf