10-27-2015 Special School Board Meeting
Agenda Item #34


Title
Discovery Elementary School and Theodore Roosevelt Elementary School - Design Build Contract and Preconstruction Services RFP #16-P-021-DR - SALES SURTAX

Discussion

The facility renewal projects at Theodore Roosevelt Elementary School and Discovery Elementary School are ranked seventh and eleventh on the priority list for projects funded by the sales surtax. Because the scope of work exceeds $2 million at both schools, the District issued a Request for Proposals for the design build services for both schools as a single project.

Proposals were received from six (6) design build teams based on the Design Criteria Package prepared by BRPH. The DCP is based on the Sales Surtax Funded Detailed Report (Attachment F) and also includes any Code deficiencies noted by BRPH and the District's Building Official. The School Board authorized the staff to negotiate with Wharton Smith, Inc., the top ranked proposer, at their October 13, 2015 meeting.

Wharton Smith's proposal as the design builder includes TLC as the designer. Wharton Smith will coordinate the design and conduct all other preconstruction activities (such as estimating, subcontractor bidding, developing the Guaranteed Maximum Price (GMP), determining owner direct purchases, scheduling and coordination with District Staff and school-based staff. The estimated project budget, based on Attachment F, is approximately $3.4 million for Roosevelt and $2.5 million for Discovery. The scope of work includes the District Security elements and some Educational Technology elements, as well as design to correct Code deficiencies noted by the Design Criteria Professional and the District's Building Official. The scope of work for Discovery also includes design to replace the failing on-site wastewater treatment plant, which can be a sales surtax contingency expense, as it was not included in Attachment F. The wastewater treatment plant design will be temporarily funded through capital renewal until the sales surtax contingency use policy is reviewed by the Independent Citizens Oversight Committee (Oct. 21) and approved by the School Board (Nov. 17). All costs will be reported by school, by group and by category.

The preconstruction services proposal for Discovery is $156,481(sales surtax) and $16,523 (capital renewal). The preconstruction services proposal for Roosevelt is $230,504. Estimated staff time to be charged to the projects is $6,000 for each school. The GMP Amendment for construction will be submitted in February for School Board consideration. The project is funded by the sales surtax and is included in the reporting to the Independent Citizens Oversight Committee.

Board approval is required for purchase orders over $50,000. In order to expedite the work to allow for construction during summer 2016, approval is requested as a consent item without prior information.

Because the project procurement was done through a competitive request for proposals process, a contract is also required with the design builder. The design build contract has been updated in preparation for the sales surtax design build projects. The draft contract was provided to the proposers as part of the Request for Proposal process and is currently under review by the School Board Attorney prior to execution.

 

 



Recommendation

Approve the sales surtax budget for preconstruction services in an amount not to exceed $162,481 for Discovery Elementary School and $236,504 for Theodore Roosevelt Elementary School.

Approve the capital renewal budget for design of the wastewater treatment plant at Discovery Elementary School in the amount not to exceed $16,523.

Approve the execution of the design build contract with Wharton Smith, Inc. for RFP #16-P-021-DR (for Discovery Elementary School and Theodore Roosevelt Elementary School) subject to final approval by the School Board Attorney

Approve the preconstruction services proposals from Wharton Smith, Inc. in the amounts not to exceed $156,481 for Discovery Elementary School and $230,504 for Theodore Roosevelt Elementary School.

Approve the design proposal from Wharton Smith, Inc. in the amount not to exceed $16,523 for the design of the wastewater treatment plant at Discovery Elementary School, initially funded with capital renewal with the intent to fund through sales tax contingency.



Meeting Date(s)
Consent w/o Information - 10/27/2015

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
15/16$156,481yes39821515000007400684000
15/16$230,504yes39850125000007400684000
15/16$6,000yes39821515000007400686000
15/16$6,000yes39850125000007400686000
15/16$16,523yes37321513059637400684000

Contact
Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 446


Attachment:  Discovery Roosevelt attachments.pdf