10-27-2015 Special School Board Meeting
Agenda Item #32


Title
Endeavour Community Hub Portable - Design Build Services

Discussion

In April, 2015, Central Area Superintendent Jane Cline presented the Endeavour Community School concept to the Board. The Endeavour Community School is a partnership among Brevard Public Schools, Children's Home Society, Eastern Florida State College, Brevard Health Alliance, the City of Cocoa and the University of Central Florida. The program will establish Endeavour Elementary School as a hub for a variety of community services and programs that will remove barriers to learning, expand learning opportunities and support academic success.

The District will be providing an in-kind local match through the provision of a portable from which some of the services can be delivered.  The portable will be relocated from Space Coast Jr./Sr. High School to Endeavour Elementary and renovated to meet the needs of the program. Renovations include creating offices and restrooms in the portable. Ancillary site modifications and site utility services are also required. The scope of work also establishes the utility service availability for additional portables as the program expands.

Canaveral Construction Company, Inc. has submitted a Guaranteed Maximum Price (GMP) for these services under their continuing contract for design build services in an amount not to exceed $166,645.16. In this case, the contract documents allow the District the option of performing some work (such as roof repair and clean up) in order to reduce the contract price. However, the work must be complete prior to the scheduled January 8, 2016 grand opening, such that the proposal includes all services in the event District labor is fully committed to other work. The extent to which the District staff can participate in the project will be addressed at the preconstruction conference and the contract price will be amended as applicable.

The project will be funded through the Capital Budget, which currently includes $250,000 for portable relocations that may be identified in the upcoming Student Accommodation Plan (SAP). Additional budget may be requested from the Capital Reserve if necessitated by the SAP portable relocations for the 2016-2017 school year.

The  budget for this project includes the design build services at a not to exceed cost of $166,645.16 and an additional $4,500 for project administration, permitting and inspection services.

Board approval is required for purchase orders over $50,000. In order to complete the project prior to the grand opening, approval is requested as a consent item without prior information.



Recommendation

Approve the total project budget for the Endeavour Community Hub Portable in the amount of $171,145.16

Approve the GMP as submitted by Canaveral Construction Company, Inc. in an amount not to exceed $166,645.16



Meeting Date(s)
Consent w/o Information - 10/27/2015

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
12/13$43,131,57yes37310513057007400671000
13/14$28,133.93yes37410513057007400671000
15/16$95,379.66yes37610513057007400671000
15/16$4,500yes37610513057007400686000

Contact
Susan Hann, P.E., AICP, Director of Planning and Project Management 633-1000 ext. 446


Attachment:  Endeavor Elementary Community Hub Portable GMP proposal.pdf