10-28-2008 Special School Board Meeting
Agenda Item #22


Title
Purchasing Bids, RFPs, RFQs, Sales and Services Agreements

Discussion

At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

 

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs and Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.

 

REVISION

Bid #09-011/BM - Lawn Care Equipment, Accessories, Parts, Maintenance and Service has been revised due to transposed numbers in Section VII Item 4(Scag) and Item 5 (Toro). This Bid was awarded and approved by the Board on October 14, 2008. Please see attachment.



Recommendation

Re-Award the Purchasing Bids listed below:
a) #07-015/BM - Metal Roof Repair Contractor - Maintenance
b) #07-021/BM - Test, Inspection and Maintenance of Storm Shutters at 27 District Locations - Maintenance

Award the Quote listed below:
c) #09-1001/BP - Diplomas & Cases - Secondary Programs

REVISION
d) Revision of  Awarded Bid #09-011/BM from 10/14/08 Board Meeting



Meeting Date(s)
Consent w/o Information - 10/28/2008

Authority for Action
Board Policy #6320 Florida Statue #287.057

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
08/09a) IndeterminYES37795623056907400681000
08/09b) IndeterminYES37395623056907400681000
08/09c) 25,900.00YESVariousVariousVariousVariousVariousVarious

Contact

Lynda L. Jones, Director, x645
Judy Preston, Associate Superintendent, x600




Attachment:  07-015BM Option Year 2 Metal Roof Repair Contractor.pdf
Attachment:  09-1001BP - Diploma and Cases.pdf
Attachment:  09-011BM Bid Lawn Care equipment, Accessories, Parts, Maintenance and Service.pdf
Attachment:  07-021BM Option Year 2 Test, Inspection and Maintenance of Storm Shutters at 27 District Locations.pdf