10-28-2008 Special School Board Meeting


MISSION: TO SERVE EVERY STUDENT WITH EXCELLENCE AS THE STANDARD

The School Board of Brevard County, Florida met in special session on Tuesday, October 28, 2008, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in The Eagle newspaper on Thursday, October 23, 2008 and the affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

A-1. Call to Order
1. Call to Order

Minutes: Chairman Janice Kershaw called the School Board meeting of October 28, 2008 to order at 5:30 p.m.

A-2. Roll Call
2. Roll Call

Minutes: 

Members Present: Larry Hughes, Robert Jordan, Janice Kershaw, Amy Kneessy, Dr. Barbara Murray.

Chairman Kershaw requested a moment of silence for Kevin Jimenez, a 12th grade student at Bayside High School, who recently passed away.


A-3. Invocation (Jacob Blair, 6th Grade, Pinewood Elementary)
3. Invocation

Minutes: The Invocation was led by Jacob Blair, 6th grade student, Pinewood Elementary.

A-4. Pledge of Allegiance (Ashley Hallum, 6th Grade, Pinewood Elementary)
4. Pledge of Allegiance

Minutes: The Pledge of Allegiance was led by Ashley Hallum, 6th grade, Pinewood Elementary.

A-5. Entertainment (Panther Chorus & Orff Ensemble, Pinewood Elem.)
5. Entertainment

Minutes: 

The Pinewood Elementary Panther Chorus and Orff Ensemble, under the direction of Music Director, Darci Halloran entertained the Board and audience with a musical number.

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The Chair called for a break at 5:46 p.m.
The meeting reconvened at 5:51 p.m.
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A-6. Emergency Item
A-7. Adoption of Agenda
6. Adoption of the Agenda

Minutes: 

Dr. DiPatri read the following changes into the agenda:

Recognition of Visitors/Guests
B-7.     Recognition of Board Members: Janice Kershaw and Larry Hughes

Consent Additions
F-26.   Administration of the American College Test (ACT)

Consent Revisions
F-15.    Student Expulsions
F-24.    Instructional Staff Recommendations

Action Additions
G-40.  Selection of Firm to Conduct Superintendent Search

Information Revisions 
H-41.   Approve School Improvement Plan
H-42.   School Advisory Council Membership Report



Motions:
Adopt the agenda of the Special School Board meeting of October 28, 2008 and its revisions.- PASS
 
Vote Results
Motion: Robert Jordan
Second: Barbara Murray
Larry Hughes- Aye
Robert Jordan- Aye
Janice Kershaw- Aye
Amy Kneessy- Aye
Barbara Murray- Aye


B. Recognition of Visitors/Guests
B. Board Office/Superintendent

7. Recognition of Board Members: Janice Kershaw and Larry Hughes

Minutes: 

Dr. DiPatri introduced Vice Chair Amy Kneessy who said a few words about Janice Kershaw and Larry Hughes and their accomplishments. They were given a crystal plaque.

Janice Kershaw and Larry Hughes took this opportunity to say a few words of thanks and what an honor it has been to serve as a School Board Member to Brevard Public Schools.


C. Resolutions/Proclamations
C. District Communications

8. Florida Parental Involvement in Education Month
Attachment: Florida Parental Involvement in Education Month.pdf
Minutes: 

Wes Sumner, Director of District Communications, read a resolution proclaiming the month of November as Florida Parental Involvement in Education Month.



Motions:
Recognize and proclaim November, 2008 as Florida Parental Involvement in Education Month for Brevard Public Schools in accordance with the proclamation signed by Governor Crist.- PASS
 
Vote Results
Motion: Barbara Murray
Second: Robert Jordan
Larry Hughes- Aye
Amy Kneessy- Aye
Barbara Murray- Aye
Robert Jordan- Aye
Janice Kershaw- Aye

9. Resolution-To Dedicate a Tree in Memory of Dr. Thomas W. McIntyre
Attachment: Dr. McIntyre Resolution 10.28.08.pdf
Minutes: Wes Sumner, Director of District Communications, read a resolution to dedicate a tree in the memory of Dr. Thomas W. McIntyre, Area I Superintendent, who recently passed away.

Motions:
Honor former Area I Superintendent, Dr. Thomas W. McIntyre, by planting a tree at ESF and dedicating it in his memory on November 19, 2008.- PASS
 
Vote Results
Motion: Robert Jordan
Second: Larry Hughes
Larry Hughes- Aye
Robert Jordan- Aye
Janice Kershaw- Aye
Amy Kneessy- Aye
Barbara Murray- Aye

Motion Minutes: 

Dr. DiPatri and the five Board Members presented Dr. Tom McIntyre's wife, Mary McIntrye with a signed and framed resolution.

Mrs. McIntrye said a few word of thanks to everyone in the district on behalf of Dr. McIntyre for taking care of his family during his hospitalization and his passing.

Dr. DiPatri reminded the Board and the community that the tree will be dedicated in the memory of Dr. McIntrye on November 19, 2008 at 9:30 a.m.

10. Resolution-November is "Family Month" for Brevard Public Schools
Attachment: Family Month 2008 Resolution (2).pdf
Minutes: Wes Sumner, Director of District Communications, read a resolution proclaiming November as "Family Month" for Brevard Public Schools.

Motions:
Accept the resolution adopting the month of November as "Family Month" for Brevard Public Schools.- PASS
 
Vote Results
Motion: Robert Jordan
Second: Barbara Murray
Larry Hughes- Aye
Robert Jordan- Aye
Janice Kershaw- Aye
Amy Kneessy- Aye
Barbara Murray- Aye


D. Presentations
D. Board Office/ Superintendent

11. 2008-2009 Budget Update
Attachment: Monitoring-Operating.pdf
Attachment: Status of Budget Reductions.pdf
Attachment: 08-09 Operating Budget.pdf
Attachment: Quarterly Budget Update with ACT.pdf
Attachment: 08-09 Capital Budget.pdf
Attachment: Monitoring-Capital.pdf
Minutes: 

Dr. DiPatri updated the Board and the community with a quarterly budget report as it pertains to the district's reductions.

Dr. DiPatri explained to the Board about the new partnership with Administration of the American College Test (ACT) and Brevard Public Schools/Brevard Community College to administer the ACT to all eleventh grade students in 2009 at no charge to the district and parent/students. This partnership has a potential saving of $112,000 to the parents/students in the district.

Ms. Kneessy questioned Judy Preston, Associate Superintendent of Financial Services, on the transfer of funds from the Health Insurance Trust fund for 2007-08. Ms. Preston explained the charge back for the Health Insurance Trust Fund and the final iteration for 2007-2008. A copy of the close out of the book will be sent to the Board.

Mr. Jordan thanked Brenda Blackburn, Associate Superintendent of Curriculum & Instruction, Dr. Walt Christy, Director of Secondary Programs, and Dr. DiPatri, Superintendent for all of their hard word and diligence on the ACT.

Ms. Kneessy questioned whether the ACT was a one year committment. Dr. DiPatri stated that this is not a one year commitment and that this is a partnership but the vote is for one year. 

D. Curriculum and Instruction

12. Presentation of Proposed District-wide Brevard Veterans Day Activities
Attachment: Veterans day powerpoint 10 28 08 (2).pdf
Minutes: 

Dr. DiPatri introduced Ms. Blackburn who explained that the district has calendar issues this year due to Tropical Storm Fay and we are faced with having school on Veteran's Day. Ms. Blackburn introduced Irene Ramnarine, Social Studies Resource Teacher for Secondary Schools, Blair Nave, Early Childhood Resource Teacher, and Bob McLaren, Social Studies Resource Teacher for Middle School Programs who designed  and presented a way for each student to connect with what Veteran's Day is truly about.

Ms. Kershaw stated that the students of Brevard County are going to learn more this year about Veteran's Day than they have in other years. She also mentioned that she loved the part of the presentation of honoring the people that served at ESF and that they will be looked at in a whole new light.

D. Educational Technology

13. Make It Take It
Attachment: MITI Board Meeting Presentation 10-2008.pdf
Minutes: 

Steve Muzzy, Associate Superintendent of Educational Technology, Pat Lewis, Instructor from Educational Technology, and Charles Favors, President of NAACP updated the Board with a presentation on Make It -Take It program. Several students  from Bayside High School and Palm Bay High School spoke about the program and what it has done in their lives.

Dr. DiPatri thanked Steve Muzzy, Pat Lewis, Dennis Steuck, Bayside High School, Mr. Favors and Harris employees for their generosity. Dr. DiPatri clarified that it was the employees at Harris that donated over $12,000 to this program and not Harris Corporation.

Ms. Kershaw stated that it was Mr. Hughes who brought the program to Brevard County after it was shown by Flagler County at an FSBA conference.


E. Public Discussion
14. Public Discussion

Minutes: 

The Chair reminded the public that there is a maximum allotted time of three minutes per speaker set aside for discussion. She also stated that the Board would not respond to issues this evening but the Superintendent would investigate the concerns and respond in a timely manner. The following person(s) addressed the Board:

  1. Janet Eastman, BFT, Rockledge - IBC Model
  2. John Russo, BFT, Rockledge - Fear of Retaliation
  3. Dan Bennett, BFT, Rockledge - Make up Days, Planning Time 
  4. Reeder Ward, Melbourne - EPI Pen Issue
  5. Kathy Gulledge, Local 1010, Palm Bay, Driver Issues
  6. Cyndi Byars, Indialantic - EPI Pen Policy

F. Consent
F. Board Office/Superintendent

15. Student Expulsions
Attachment: Expulsions 10.28.08.pdf (Confidential Item)
F. Financial Services

16. Designation of Legal Representative to Apply for Title VIII of Public Law (Impact Aid) Funds
F. Budgeting, Cost Accounting & FTE

17. Budget Amendment #1 for the Operating Fund, 2008-09
Attachment: Budget Amendment #1, 2008-09.pdf
18. Budget Amendment #1 for the Medical Internal Service Funds, 2008-09
Attachment: Internal Service Funds-Medical #1.pdf
F. Accounting Services

19. Increase the Petty Cash Fund for Golfview Elementary School Cafeteria
Attachment: Golfview Petty Cash Letter.pdf
20. Warrants Written for the Month of September 2008
Attachment: Warrants - 0908a.pdf
F. Purchasing & Warehouse

21. Surplus Property
Attachment: OCT_28_08.pdf
Attachment: 10-28-08 Letters.pdf
22. Purchasing Bids, RFPs, RFQs, Sales and Services Agreements
Attachment: 07-015BM Option Year 2 Metal Roof Repair Contractor.pdf
Attachment: 09-1001BP - Diploma and Cases.pdf
Attachment: 09-011BM Bid Lawn Care equipment, Accessories, Parts, Maintenance and Service.pdf
Attachment: 07-021BM Option Year 2 Test, Inspection and Maintenance of Storm Shutters at 27 District Locations.pdf
F. Human Resources

23. Support Staff Recommendations
Attachment: Support Staff 10-28-08.pdf
24. Instructional Staff Recommendations
Attachment: Instructional Staff 10-28-08.pdf
F. Curriculum & Instruction

25. NASA K-12 Competitive Grant
26. Administration of the American College Test (ACT)
Attachment: Champion ACT Request.pdf
F. School Choice

27. Educational Horizons Renewal Charter Contract
Attachment: Ed Horizons Final Renewal Charter Contract.pdf
Attachment: Ed Horizons Table of Contents.pdf
Attachment: Appendix C.pdf
F. Area I Superintendent

28. Bayside High School NJROTC Trip to South Carolina
Attachment: Bayside High NJROTC - Nov 2008.pdf
29. Melbourne High School Crew Team Trip to Augusta, Georgia
Attachment: Melbourne High Crew Trip to Georgia Nov 2008.pdf
F. Area IV Superintendent

30. Titusville High School NJROTC Field Trip to South Carolina
F. Facilities Services

31. Easement and Bill of Sale - City of Cocoa - Viera High School
Attachment: Easement and Bill of Sale - City of Cocoa - Viera High School.pdf
32. Sidewalk Easement - Brevard County Florida - High School CCC
Attachment: Sidewalk Easement - Brevard County - CCC.pdf
F. Project Management

33. Amendment #3 to Agreement for Design / Build Services for Additions and Renovations at Coquina, Imperial Estates and Mims Elementary Schools
Attachment: Amendment No 3-Final.pdf
34. Amendment #4 to Agreement for Design / Build Services for Additions and Renovations at Palm Bay High School
Attachment: Amendment No 4 - Final.pdf
F. Plant Operation & Maintenance

35. Utility Easement - Florida Power & Light - Rockledge High School Athletic Fields
Attachment: Easement - FPL - Rockledge High Athletic Fields.pdf
F. Approval of Consent

36. Approval of Consent Agenda Items


Motions:
Approval of consent items with the exception of those items pulled for discussion.- PASS
 
Vote Results
Motion: Robert Jordan
Second: Larry Hughes
Larry Hughes- Aye
Robert Jordan- Aye
Janice Kershaw- Aye
Amy Kneessy- Aye
Barbara Murray- Aye


Items Pulled for Discussion
F. Area I Superintendent

37. Eau Gallie High School Band Performance at Carnegie Hall, New York City
Attachment: EGHS-Carnegie Hall - 4-9 to 12-09.pdf
Minutes: 

Ms. Kneessy pulled this agenda items to discuss her concerns about the amount of fundraising from the students. She stated that parents and students fear retaliation from teachers so it is broader than the concerns that BFT brought to the Board. Ms. Kneessy also noted that the number one concern in the audit report, when embezzlement was an issue, was fundraising money. She stated to the Board that she does not have an answer this evening but all these fundraisers need to be reigned in.



Motions:
To approve the Eau Gallie High School Band Performance at Carnegie Hall, New York City, on April 9-12, 2009.- PASS
 
Vote Results
Motion: Robert Jordan
Second: Larry Hughes
Larry Hughes- Aye
Robert Jordan- Aye
Janice Kershaw- Aye
Amy Kneessy- Nay
Barbara Murray- Aye

Motion Minutes: 

Dr. DiPatri took this opputunity to congratulate the intructional personnel listed under Item F-24.

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Chairman Kershaw called for a video break from the dedication ceremony at Cocoa Beach Jr./Sr. High School at 7:27 p.m.
The meeting reconvened at 7:41 p.m.
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G. Action
G. Facilities Services

38. Boundaries for New High School 'CCC'
Attachment: 081015 Data - Compare B, B-1, B-2.pdf
Attachment: Public Boundary Meeting-Q&A.pdf
Attachment: 081001 Alt C.pdf
Attachment: Existing HS Boundaries.pdf
Attachment: 081001 Alt A.pdf
Attachment: Summary of CCC Boundary Meetings.pdf
Attachment: Summary of COC meeting for CCC Boundaries.pdf
Attachment: Alt B-1.pdf
Attachment: 081001 Alt B.pdf
Attachment: 081015 Alt B-2.pdf
Attachment: 081001 Data - Compare A, B, C.pdf
Minutes: 

Chairman Kershaw stated the Boundaries for New High School "CCC" would move to public hearing on December 9, 2008 if approved this evening. There is one speaker that wished to address the Board:

  1. Jack Joslin, Palm Bay - CCC Boundaries

Mr. Hughes recommended Option B-2.



Motions:
Approve the new attendance boundary for High School "CCC" and the modifications to existing attendance boundaries for Bayside High School, Melbourne High School and Palm Bay High School as shown in Alternative "B-2". Approve the recommended grade configurations for new High School "CCC". Approve standard redistricting criteria for the new High School "CCC" attendance boundary. Approve soft redistricting criteria for the attendance boundary modifications between Bayside High School, Melbourne High School and Palm Bay High School. Authorize the Superintendent to advertise for a public hearing.- PASS
 
Vote Results
Motion: Larry Hughes
Second: Robert Jordan
Larry Hughes- Aye
Robert Jordan- Nay
Janice Kershaw- Aye
Amy Kneessy- Nay
Barbara Murray- Aye

Motion Minutes: 

Mr. Jordan requested that Mr. Hughes discuss the differences between B-1 and B-2. Mr. Hughes obliged Mr. Jordan in his opinion of the two proposals.

Discussion ensued amongst the Board and Dane Theodore, Director of Permitting Department, in regard to Heald Rd. and Carriage Gate community.

Mr. Hughes requested a point of order on whether the option for "CCC"could be changed at the public hearing. Chairman Kershaw stated that it could be changed.

Ms. Kneessy stated there would be two new Board Members when this item comes back for public hearing.

 

 

39. Policy 7130 - Implementation and Management of School Concurrency
Attachment: Policy 7130.pdf
Attachment: School Concurrency Management Procedures.pdf
Attachment: policy change sheet.pdf
Attachment: School Facility Planning and Concurrency Application.pdf
Attachment: 081007_Review Fee Comparison Table.pdf
Attachment: School Concurrency Review Fees.pdf

Motions:
Approve new School Board Policy 7130 - School Concurrency Implementation and Management and associated Administrative Procedures and Forms and authorize the Superintendent to advertise for public hearing. - PASS
 
Vote Results
Motion: Robert Jordan
Second: Barbara Murray
Larry Hughes- Aye
Robert Jordan- Aye
Janice Kershaw- Aye
Amy Kneessy- Aye
Barbara Murray- Aye

Motion Minutes: Ms. Kneessy stated her concerns with the fee schedule. Mr. Theodore explained the difference between Brevard and other counties.
G. School Board Attorney

40. Selection of Firm to Conduct Superintendent Search

Minutes: 

Ms. stated that she was not quite sure why this was on the Action agenda. Harold Bistline, Attorney for the School Board, stated that he wanted to give the Board some flexibility. He proceeded to explain to the Board that he contacted eight (8) Superintendent Search Firms, only four (4) responded to his request and one (1) backed out. What you have is proposals from three of the top firms in the country. The way that the agenda item was drafted was so that if the Board wished to act tonight, you can.

Mr. Jordan stated that he was surprised that the cost was lower then eight years ago but would like to postpone until the two new Board Members are on and also requested a workshop to discuss the direction of this search.

Dr. Murray stated that she agreed with Mr. Jordan in regard to waiting for the new Board Members. She also stated that she did a ranking of the search firms and requested Mr. Bistline to get a line by line detailed invoice for all the search firms.

Mr. Bistline asked if the Board was okay with the three search firms and if he should stop there. Mr. Jordan stated that is why he would like a workshop because these proposals are boiler plate and the Board could request a more detailed proposal. 

Discussion ensued amongst the Board Members about the proposals.

Ms. Kneessy stated that we welcome both internal and external candidates. Mr. Bistline said that when a firm is hired, then the Board will tell the firm how many candidates you wish to be brought to you and who they want to be considered as far as internal and external.

Ms. Kershaw stated that the Board really should engage a firm by the next board meeting of November 18, 2008. At the very least you may want to check the references of these search firms. You may want to have a workshop as soon as possible after the election and get those new Board Members involved as soon as possible so that you are ready to make the decision on November 18, 2008.

Ms. Kneessy stated that she would like to get more information from Mr. Bistline and schedule a workshop.

Mr. Jordan would like to have Mr. Bistline bring back more Superintendent Search firms. Discussion ensued about the firms that were already reached and the others that did not return the phone calls from Mr. Bistline.

Mr. Bistline stated that he would supplement this item with at least two more firms and get the Board the proposals as soon as possible.


H. Information
H. Accountability, Testing & Evaluation

41. Approve School Improvement Plans for 2008-2009
Attachment: Chart.SIP of school.2008.2009.pdf
Minutes: Dr. Murray questioned whether the School Improvement Plans are being aligned with the data model or whether the district was far enough along that the data model to incorporate it into the School Improvement Plans. Karen Schafer, Director of Accounting, Testing & Evaluation, stated that data have not been incorporated into the current School Improvement Plan but will be working on that soon.
42. School Advisory Council Membership Report
Attachment: Chart.SIP of school.2008.2009.pdf
H. Elementary Programs

43. Lease Agreement between the School Board and the Melbourne Auditorium
Attachment: Melb Aud lease agreemnt08.pdf
H. Secondary Programs

44. Approval of Proposed Additions to Major Areas of Interest
Attachment: Board Agenda Item ~ MAI ~ Attachment 102808.pdf

I. Staff Reports
45. Staff Reports

Minutes: There are no staff reports.

J. Additional Public Presentations (If Required)
46. Additional Public Presentations (If Required)

Minutes: There are no additional public presentations.

K. Board Member Reports
47. Board Member Reports

Minutes: Mr. Jordan reminded everyone that Read-to-Succeed is this weekend in the North, Central and South. The North Read-to-Succeed will be giving away five laptops at Riverview Elementary, Saturday, November 1, 2008 from 11:00 a.m. to 1:00 p.m. Walmart will be doing a cookout for all that attend, there will be volunteers reading to the children, Mr. Jordan will say a few words on the importance of reading and they will be giving away at least two thousand books at the event.

L. Superintendent's Report
48. Superintendent's Report

Minutes: There was no Superintendent's report.

M. Adjournment
49. Adjournment

Minutes: The School Board meeting of October 28, 2008 was adjourned at 8:24 p.m.






Secretary

Chair