10-28-2014 Special School Board Meeting
Agenda Item #21


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

Approve the Sales and Services Agreements (SSAs) listed below:

a - SSA #15-255-DR - Jostens, Inc. - Satellite High School - Central Area

b - SSA #15-256-DR - Jostens, Inc. - Astronaut High School - North Area

c - SSA #15-257-DR - Jostens, Inc. - Viera High School - Central Area

d - SSA #15-259-DR - Jostens, Inc. - West Shore Jr. Sr. High School - South Area

e - SSA #15-261-DR - Jostens, Inc. - Space Coast Jr. Sr. High School - North Area

Approve the Requests for Proposal (RFPs) and associated agreement listed below:

f - RFP #14-P-112-WH - Energy Monitoring, Real Time - Facilities Services

g - RFP #15-P-015-WH - Print Shop Equipment and Related Services - Community Relations

h - ITN #09001/JO - Wide Area Network - 6 Month Extension II - Educational Technology



Meeting Date(s)
Consent w/o Information - 10/28/2014

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Other
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2015a) $55,500.00Yes80060116250109800310000
2015b) $50,500.00Yes80001616250109800500000
2015c) $85,600.00Yes80011716250109800500000
2015d) $49,300.00Yes80031416250109800598000
2015e) $49,700.00Yes80003026250109800500000
2015f)$176,792.00Yes38995400079187400681000
2015g) VariableYes10091230011477760391000
2015h) VariableYes10097210011636500378000
2015

Contact

Mark Langdorf - Director of Risk Management X 620

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  a - SSA 15-255-DR - Jostens, Inc. - Satellite High School.pdf
Attachment:  b - SSA 15-256-DR - Jostens, Inc. - Astronaut High School.pdf
Attachment:  c - SSA 15-257-DR - Jostens, Inc. - Viera High School.pdf
Attachment:  d - SSA 15-259-DR - Jostens, Inc. - West Shore Jr. Sr. High School.pdf
Attachment:  e - SSA 15-261-DR - Jostens, Inc. - Space Coast Jr. Sr. High School.pdf
Attachment:  f - RFP 14-P-112-WH - Energy Monitoring, Real Time.pdf
Attachment:  g - RFP 15-P-015-WH - Print Shop Equipment and Related Services.pdf
Attachment:  h - ITN 09001 JO - 6 Month Extension II.pdf