11-16-2010 Organization of the Board with Oath and Regular Meeting
Agenda Item #26


Title
Purchasing Bids, RFPs, RFQs, ITNs, Sole Source Purchasing Requests and Sales and Service Agreements

Discussion

At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors. Committees or individuals review the tabulated bids and make one of three recommendations: (1) that the low bid be accepted, (2) that the non-low bid be approved, or (3) that all bids be rejected due to cost  or not meeting specifications. If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs, ITNs, Sole Source Purchasing Requests and Sales and Services Agreements. Detailed information, including tabulation of each bid, can be reviewed in the School Board Office or in the Office of Purchasing Services.



Recommendation

Award the Purchasing ITB listed below:
a) ITB 11-002BP - Cafeteria Equipment - Office of Food Services & Nutrition
b) ITB 11-004JJ - Purchase and Repair of Two Way Radios - Office of Transportation Services

Approve Purchasing RFP listed below:
c) RFP 11003/BP - "Opportunity & Special Buy" Food Products Suppliers - Office of School Food & Nutrition



Meeting Date(s)
Consent w/o Information - 11/16/2010

Authority for Action
Board policy #6320, Florida Statute 287.055 & .057, Florida Administrative Code 6A-1.1012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Special Revenue - Food Services

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
10/11VariableYes41093600010027600641000
10/11VariableYes10093400010027800642000
10/11VariableYes41093600010027600571000

Contact

Mark Langdorf, Director of Risk Management, ext. 620

Judy Preston, Associate Superintendent of Financial Services, ext. 600




Attachment:  ITB 11-002BP - Cafeteria Equipment.pdf
Attachment:  ITB 11-004JJ - Purchase & Repair of Two Way Radios.pdf
Attachment:  RFP 11003BP - Opportunity and Special Buy.pdf