11-17-2009 Organization of the Board-Regular Meeting
Agenda Item #23


Title
Purchasing Bids, RFPs, RFQs, ITNs, Sole Source Purchasing Requests and Sales and Services Agreements

Discussion

At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

 

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs, ITNs, Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.

 



Recommendation

Award the RFP listed below:
a) #10003/BP - "Opportunity and Special Buy" Food Product Suppliers - Office of Food and Nutrition Services

Award the Sales and Services Agreement listed below:
b) #SSA#1006 - Plugged in to Reading - Exceptional Education



Meeting Date(s)
Consent w/o Information - 11/17/2009

Authority for Action
Board Policy #6320, Florida Statute 287.055, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Special Revenue - Federal
Special Revenue - Food Services

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
09/10a) IndeterminYES41093600010027600571000
09/10b) 201,280.80YES43292804902015200511000

Contact
Lynda L. Jones, Director, Purchasing & Warehouse Services, ext. 645
Judy Preston, Associate Superintendent for Financial Services, ext. 600


Attachment:  RFP 10003BP Opportunity Special Buys Award Summary.pdf
Attachment:  SSA #1006 - Plugged in to Reading - Exceptional Education.pdf