11-17-2015 Organization of the Board and Regular School Board Meeting
Agenda Item #45


Title
Department/School Initiated Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

Approve the Bids Waived (BWs) below:

a - BW #16-319-DK - College Board - Curriculum & Instruction - $726,909.00

b - BW #16-320-DK - University of Cambridge - Curriculum & Instruction - $299,995.00

c - BW #16-321-DK - International Baccalaureate - Curriculum & Instruction - $99,179.00

Approve the Consultant Agreements (CAs) below:

d - CA #16-334-DP - Technology Educators - Turner Elementary - South Area - $1,900.00

e - CA #16-337-DP - Kaye Byrnes - Cape View Elementary - North Area - $350.00

Approve the Sales and Services Agreements (SSAs) and Amendment listed below:

f - SSA #16-385-WH - Focus School Software - Curriculum & Instruction - $133,380.00

g - SSA #16-035-AL- Health First, Inc. - Student Services - $89,493.83

h - SSA #13-247-KR-A6 - Investment Advisory Services - Amendment #6 - Financial Services - $81,606.10

i - SSA #16-380-DP - Jim DeLine - Middle School Programs - $2,500.00



Meeting Date(s)
Action - 11/17/2015

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
Partial

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2016a)$726,909.00Yes100Various0010935100737103
2016b)$299,995.00Yes100Various0018295100737102/103
2016c) $99,179.00Yes100Various0016825100737102/103
2016d) $1,900.00Yes10021210010026400312000
2016e) $350.00Yes42250314160016150312000
2016f)$133,380.00Yes10092400012006300365000
2016g) $89,493.83Yes10010730018355200312113
2016h) $81,606.10YesVariousVarious001002Various000000
2016i) $2,500.00Yes42492314160916400312000

Contact

Ed Parker - Director of Purchasing & Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  a - BW 16-319-College Board Agenda Item $726,909.00.pdf
Attachment:  b - BW 16-320-DK - University of Cambridge (UCLES).pdf
Attachment:  c - BW 16-321-DK - International Baccalaureate.pdf
Attachment:  e - CA 16-337-DP - Kaye Byrnes - Cape View Elementary.pdf
Attachment:  f -f-SSA 16-386-WH - Focus School Software (1).pdf
Attachment:  g - SSA 16-035-AL - Health First, Inc. (1).pdf
Attachment:  h - SSA 13-247-KR-A6 - Investment Advisory (5).pdf
Attachment:  i - SSA 16-380-DP - Jim DeLine (1).pdf
Attachment:  d - CA 16-334-DP - Technology Educators - Turner Elementary.pdf