11-18-2008 Organization of the Board with Oath and Regular Meeting
Agenda Item #45


Title
Wide-Area Network (WAN) & Internet Circuit Upgrades

Discussion

The District has posted an Invitation to Bid (ITN#09001/LH) on September 23, 2008 for WAN and Internet Communications Service Provider Solicitations. The purpose of this initiative is to satisfy the following needs: 

  • Network and Internet bandwidth capacity to all schools and support facilities must be increased based on current utilization levels and increased demands due to the implementation of the District's Sunrise Standard and the expanding usage of internet-based software applications.  Examples include web-based programs such as Edline, Discovery Education, video conferencing, and internet enabled professional development and meeting applications (Wimba).  Analysis of Data traffic consistently demonstrates the need to expand capacity to maintain performance.
  • Process improvements recently implemented and planned consistently rely on the network to ensure success.  Examples include elimination of paper-based solutions and substituting with digital solutions, electronic and web-based newsletters and handbooks, e-agenda, on-line training, and assessment.
  • Achieve cost savings believed possible due to current market trends on service pricing.
  • Obtain e-rate discounts.  Filing for the discount is dependent on the award of the contract by January 2009.  An estimated discount of $360,000 is anticipated.

Due to  the time sensitive nature of this agenda item and the E-Rate filing requirements, the District Evaluation Committee is expected to have a recommendation sent to the Board by December 3, 2009. 



Recommendation

Authorize the Educational Technology and Purchasing departments to negotiate and award a contract in accordance with the recommendations of the District Evaluation Committee and ITN process.



Meeting Date(s)
Information - 11/18/2008
Consent after Information12/9/2008

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Other

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
9undetermined$850,000100xxxx0011637750378000

Contact

Stephen B. Muzzy, Assistant Superintendent, x700
Thomas Fitzgerald, Technology Coordinator, x760
Bob Burns,  Network Operations, x765